Office Administrator

4 weeks ago

Beacon, United States Shelter Air Full time

Company Description Shelter Air is an innovative company dedicated to elevating indoor air quality and enhancing home environments for improved occupant health and comfort. With a focus on precision and efficiency, the company customizes HVAC systems using data-driven equipment sizing to optimize energy efficiency and longevity. Shelter Air is committed to diversity and inclusion within the HVAC industry, providing education and employment opportunities for underrepresented groups. Known for its white-glove service, Shelter Air collaborates across trades to provide holistic home solutions, ensuring performance and convenience. As an industry leader, Shelter Air continues to redefine standards in indoor air quality and home comfort solutions.Role Description This is a contract Sales & Administrative Support Specialist position based in our Beacon, NY office. This is an in-office position requiring daily presence at our location. The specialist will provide crucial support to our sales team through lead tracking, proposal preparation, and customer follow-up. Key responsibilities include processing sales documentation, maintaining customer records, preparing estimates and invoices, coordinating installation schedules, and ensuring seamless communication between sales, operations, and customers. This role is essential in maintaining our high standards of customer service while supporting revenue growth.QualificationsExperience in sales support, administrative assistance, and document management, including CRM systems, proposal generation, and contract processingStrong paperwork processing skills with experience in invoicing, purchase orders, and maintaining accurate customer filesProven ability to support sales teams through lead management, appointment scheduling, and customer communicationExcellent phone skills and professional demeanor for handling customer inquiries and supporting the sales processProficiency in office software including spreadsheets, word processing, and ideally HVAC-specific software or willingness to learnDetail-oriented with strong organizational skills to manage multiple sales projects simultaneouslyAbility to work effectively in a fast-paced office environment and collaborate with sales and field teamsExperience with QuickBooks or similar accounting software for invoice processing is highly desiredPrevious experience in HVAC, home services, or construction industry sales support is a strong plus

  • Office Administrator

    4 weeks ago

    Beacon, United States Shelter Air Full time

    Company Description Shelter Air is an innovative company dedicated to elevating indoor air quality and enhancing home environments for improved occupant health and comfort. With a focus on precision and efficiency, the company customizes HVAC systems using data-driven equipment sizing to optimize energy efficiency and longevity. Shelter Air is committed to...

  • Seasonal, Operations Administrative Assistant

    2 weeks ago

    Beacon, New York, United States H&R Block Full time $18 - $28

    Our CompanyWe care about helping people. Our purpose is to provide help and inspire confidence in our clients and communities everywhere. Our associates feel a sense of belonging in an inclusive place with an amazing history and a sharp focus on our future. Our connected culture is who we are and how we work together to achieve our strategies, accelerate our...

  • Overnight General Office Clerk

    4 weeks ago

    Beacon, NY, United States Shelter Air Full time

    Company Description Shelter Air is an innovative company dedicated to elevating indoor air quality and enhancing home environments for improved occupant health and comfort. With a focus on precision and efficiency, the company customizes HVAC systems using data-driven equipment sizing to optimize energy efficiency and longevity. Shelter Air is committed to...

  • Medical Records Clerk

    6 days ago

    Beacon, United States Hedgewood Assisted Living Full time

    Job Summary: The Medical Office Clerk is responsible for performing administrative and clerical tasks that support the healthcare team in an assisted living environment. This role ensures accurate medical records management, assists with scheduling, handles communications, and helps maintain organized and efficient office operations. The Medical Office Clerk...

  • Medical Ofice Manager

    1 week ago

    Beacon, United States CVMA Full time

    Job DescriptionCompany DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for a Medical Office Manager located in Fishkill, NY. The Medical Office Manager will oversee daily office operations, coordinate administrative tasks, and manage the healthcare team’s schedule efficiently. Responsibilities include ensuring...

  • Financial Services Specialist

    4 days ago

    Beacon, United States Marshall and Sterling Full time

    Description: Why Join Marshall+Sterling? As a 100% employee-owned company with roots dating back to 1864, Marshall+Sterling offers the strength of a time-tested organization and the energy of an ownership-driven culture. Guided by our mission to empower clients to predict, prepare for, and preempt risk, we are relentlessly focused on helping people and...

  • Receptionist

    3 days ago

    Beacon, NY, United States Living Legends Health Full time

    Description Receptionist Shift: Per-Diem Rate: $16/hr. About Us:Join our compassionate team at Taconic Rehabilitation and Nursing at Beacon, where we prioritize exceptional care and support for our residents. We are looking for a Receptionist to be the first point of contact for residents, families, and visitors, ensuring a warm and professional...

  • Human Resources Coordinator

    1 week ago

    Beacon, NY, United States Northern Base Full time

    Prioritized Must Have Skills for the Human Resources Coordinator: #1. Bachelor's Degree in Business Administration or related field, required. #2. 2-3 Years' experience in Human Resources including direct contact with employees and management. #3. Valid Driver's License required #4. Highly proficient in MS Office Suite, especially with Word, Excel, and...

  • Human Resources Coordinator

    2 weeks ago

    Beacon, NY, United States Northern Base Full time

    Prioritized Must Have Skills for the Human Resources Coordinator: #1. Bachelor's Degree in Business Administration or related field, required. #2. 2-3 Years' experience in Human Resources including direct contact with employees and management. #3. Valid Driver's License required #4. Highly proficient in MS Office Suite, especially with Word, Excel, and...

  • Human Resources Coordinator

    7 days ago

    Beacon, NY, United States Northern Base Full time

    Prioritized Must Have Skills for the Human Resources Coordinator: #1. Bachelor's Degree in Business Administration or related field, required. #2. 2-3 Years' experience in Human Resources including direct contact with employees and management. #3. Valid Driver's License required #4. Highly proficient in MS Office Suite, especially with Word, Excel, and...