Administrative Assistant

2 weeks ago


St Petersburg, United States Khan Arndt & Associates PA Full time

As an Administrative Assistant, you will play a crucial role in supporting the efficient operation of our office and providing exceptional administrative assistance to our team of professionals. This position offers an exciting opportunity to work in a dynamic environment, interact with clients and colleagues, and contribute to the overall success of our firm.


Summary of Responsibilities:


  • Tax return processing, and professional administrative work, involving some independent judgement, for numerous clients. Perform general office functions and related work as required.
  • Essential Functions
  • Processes tax returns according to firm procedures, often under tax deadlines
  • Prepares client bills for assigned clients
  • Answers telephones and answers routine questions or route calls to appropriate staff
  • Proofreads and corrects correspondence for grammar, punctuation, spelling, and addition, in order to produce error free work
  • Handles copying and scanning projects
  • Scan documents into electronic files
  • Performs such other duties as may be assigned
  • Must have professional appearance at all times


Working Conditions

Additional hours may be required during tax deadlines especially for 2 weeks before April 15th, September 15th & October 15th.


Job Requirements

  • Requires graduation from high school
  • One year of general clerical experience
  • Experienced in Word and Excel
  • Knowledge of modern office methods and procedures in a paperless environment
  • Correct business English usage, spelling, grammar and punctuation
  • Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision
  • Strong verbal, organization and interpersonal skills
  • Executes assignments of confidential nature
  • Ability to operate copier/scanner/fax, computer, printer and multi-line phone system
  • Must be able to multi-task effectively



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