Office Admin

4 weeks ago

Edison, United States Integrated Resources, Inc ( IRI ) Full time

Position Summary: Office Administrator

A Few Words About Us

Integrated Resources, Inc. is a premier staffing firm which has built its reputation on excellent service and integrity since its inception in 1996. Our mission centers on delivering only the best quality talent, the first time and every time. We provide quality resources in these specialty areas: Life Sciences, Healthcare, Information Technology and Engineering.

With today’s growing demand for talented and well qualified professionals, it’s more important than ever to partner with a company that employs innovative measures to meet your demands. Our expert team of highly trained counselors works hand in hand with every client forming a partnership of understanding and commitment.

The Office Administrator will be responsible for ensuring the smooth operation of day-to-day activities in the office. This role involves managing administrative tasks, coordinating office operations, and providing support to staff to ensure a productive and efficient workplace. This person will have the ability to play an instrumental role in supporting all office operations.

Responsibilities include, but are not limited to, the following:

  • Maintain office supplies inventory by ordering and restocking as needed
  • Ensure the office environment is clean, organized, and functional
  • Coordinate with vendors for office equipment maintenance and repairs.
  • Handle all Company client gifts and events
  • Responsible for e-verification and I-9 process
  • Maintains I-9 files in accordance with company policies and legal compliance
  • Responsible for maintaining and updating state statutory compliance posters
  • Manage equipment return process and/or legal filings
  • Responsible for drafting employment & experience letters
  • Administrative duties for the accounting department include accurate review, code, and process vendor invoices
  • Ensure bills are paid in a timely and accurate manner while adhering to departmental procedures
  • Perform data entry associated with accounts payable
  • Review and reconcile invoice discrepancies
  • Address and respond to vendor inquiries
  • Wage garnishments
  • Assists Human Resources Director & CFO with day-to-day work as well as projects

Education/Experience:

  • Minimum of Associate degree in Business Administration, Accounting, Psychology, or a related field
  • 2+ years of experience as an Office Administrator, Administrative Assistant, or in a similar role
  • Experience with accounts payable is a plus
  • Strong time management and organizational skills
  • Ability to work independently and prioritize tasks, strong organizational skills & detail oriented
  • Experience with QuickBooks, ADP Workforce Now is a plus
  • Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers
  • High level of proficiency with Microsoft Word, Excel, PowerPoint, and computer data entry required

Benefits:

Healthcare (Medical and Dental Insurance); Vacation and Holiday Paid Time Off; 401(k) Match, FSA, and Life Insurance

  • Railroad Automotive Admin Assistant

    7 months ago

    Edison, United States Pacific Rail Services Full time

    We are hiring immediately for a Railroad Administrative Assistant to Join or team at the Norfolk Southern Doremus, NJ auto facility in a recession-proof industry! This is an entry-level position and no experience is required as we'll teach you everything you need to know in order to be successful on the job. This is an essential job and you'll have...

  • Executive Administration

    3 days ago

    Edison, United States Diverse Lynx Full time

    Role: Executive Administration - Receptionist Location: Plano, TX, 75074 (Onsite) Type: Permanent / Full Time Experience: 2 - 4 years Job Description: The Executive Admin cum Reception position is responsible for independently performing day to day Reception /Front office Management along with other functions related to Admin Dept. Responsibilities:...

  • Receptionist - Executive Administration

    3 days ago

    Edison, United States Diverse Lynx Full time

    Role: Receptionist - Executive Administration Location: Bellevue, WA, 98007 (Onsite) Type: Contract. Experience : 3-5 years of Experience. Job Description: The Executive Admin- Reception position is responsible for independently performing day to day Reception /Front office Management along with other functions related to Admin Dept. ...

  • Administrative Support Specialist

    13 hours ago

    Edison, New Jersey, United States Diverse Lynx Full time

    Job DescriptionWe are seeking an experienced administrative professional to join our team as an Executive Admin cum Receptionist. In this role, you will be responsible for providing exceptional support to our staff and ensuring the smooth operation of our front office.Responsibilities:Front Desk Management: welcoming clients, managing correspondence, and...

  • Senior Marketing Operations Lead

    1 day ago

    Edison, New Jersey, United States Tephra Inc. Full time

    Tephra Inc. is a leading organization in the industry, known for its innovative approach to business and technology services. We are seeking an experienced Senior Marketing Operations Lead to join our team.About the RoleThis is a senior-level, full-time position with global responsibilities, based in the US. The successful candidate will report directly to...

  • Assistant Property Manager

    2 months ago

    Edison, United States Liberty Personnel Services, Inc Full time

    Job DescriptionJob DescriptionAssistant Property ManagerEdison, NJ$21-23/HRLooking for a role that makes a meaningful impact in the community?Join a team dedicated to developing and managing safe, affordable, and sustainable homes for those in need. Our organization values every employee's contribution and offers a supportive environment where your...

  • Lead Audit and Compliance

    5 months ago

    Edison, United States TEPHRA Full time

    Description: Job Description: The Lead Administrative position is responsible for independently performing day to day activities along with work functions specific to Audit, Compliance & Data Privacy but not restricted to liaison with other locations SPOC, monitoring and reporting other tasks as may be assigned from time to time by the Supervisor...

  • Lead Audit and Compliance

    1 week ago

    Edison, United States CLOUDRAY Full time

    Position: Lead Audit and Compliance Location: Edison, NJ Duration: Full Time Job Description: The Lead Administrative position is responsible for independently performing day to day activities along with work functions specific to Audit, Compliance & Data Privacy but not restricted to liaison with other locations SPOC, monitoring and reporting other tasks...

  • Lead Audit and Compliance

    2 months ago

    Edison, United States Diverse Lynx Full time

    Job Title: Lead Audit and Compliance Location: Edison, NJ - Onsite Duration: FulltimeJob Description: The Lead Administrative position is responsible for independently performing day to day activities along with work functions specific to Audit, Compliance & Data Privacy but not restricted to liaison with other locations SPOC, monitoring and reporting other...

  • Client Partner, Banking Capital Markets

    2 months ago

    Edison, United States Orion Innovation Full time

    Orion Innovation is a premier, award-winning, global business and technology services firm. Orion delivers game-changing business transformation and product development rooted in digital strategy, experience design, and engineering, with a unique combination of agility, scale, and maturity. We work with a wide range of clients across many industries...