Admin Assistant

3 weeks ago

Anaheim, United States Ultimate Staffing Full time

We are seeking a Administrative Assistant who will be responsible for providing day-to-day administrative support to assigned Partners and Senior Managers and their respective department. This position reports to the Controller and is an excellent opportunity to showcase your administrative and customer service skills.

Essential Functions:

Serves as a point of contact for clients both in the office and on the telephone, including: screening phone calls, ensuring client messages are communicated to the appropriate client service staff, and following up with clients, when appropriate.
Schedules appointments using Outlook.
Tax Return Assembly when needed as well as Back-up for Financial Statements
Composes and/or proofreads correspondence and takes responsibility for accuracy of final product.
Processes time and expense reports accurately and timely, and manages expenses and reimbursements.
Creates and maintains filing systems.
Monthly billing
Scanning of daily documents into GFR.
Coordinates travel arrangements when needed
Provides meeting, conference, and special event coordination, including: reserving conference rooms, teleconference setup, video conference setup, email announcement to meeting participants, procurement of audio/visual aids, and food and beverage service.
Develops and maintains the industry group calendar of events, if required
Special projects as assigned by the Firm
Notary for the Firm (If licensed)
Qualifications
Knowledge/Skills/Abilities:

Experience in a professional services firm a plus
Must have business knowledge
Strong attention to detail and accuracy
Ability to work effectively in fast-paced environment
Must have a high level of interpersonal skills
Ability to handle sensitive situations and confidential information
Client service oriented (internal and external)
Ability to multi-task and prioritize in a fast-paced environment
Efficiency with Microsoft Office and Excel
Adept at learning new technology
Excellent written and verbal communication skills
Flexibility with overtime to meet deadlines
Consistent punctuality and dependability
Work with limited direction and manage own time effectively, but able to work as a contributing member of a team
Professional appearance in accordance with business casual dress code
Minimum Position Qualifications: Minimum qualifications required for this position.

EDUCATION: High School Diploma or equivalent required, Bachelor's degree preferred.
EXPERIENCE: Minimum of 5 years of experience in an administrative assistant role preferred.
Preferred Position Qualifications:

Working knowledge of MS Office (Primarily Word, Outlook, PowerPoint and Excel, QuickBooks)
Knowledge of time record keeping software (CCH Axcess) a plus

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

  • Senior Cybersecurity Architect

    1 month ago

    Anaheim, United States Anaheim Admin Full time

    Job Title: Senior Cybersecurity ArchitectJob Summary:We are seeking a highly skilled Senior Cybersecurity Architect to join our team at Anaheim Admin. As a Senior Cybersecurity Architect, you will be responsible for architecting overall cyber security posture for our organization. This position is responsible for securing critical infrastructure against...

  • Admin Assistant

    2 weeks ago

    Anaheim, United States Ultimate Staffing Full time

    We are seeking a Administrative Assistant who will be responsible for providing day-to-day administrative support to assigned Partners and Senior Managers and their respective department. This position reports to the Controller and is an excellent opportunity to showcase your administrative and customer service skills.Essential Functions:Serves as a point of...

  • Admin Assistant

    3 weeks ago

    anaheim, United States Ultimate Staffing Full time

    We are seeking a Administrative Assistant who will be responsible for providing day-to-day administrative support to assigned Partners and Senior Managers and their respective department. This position reports to the Controller and is an excellent opportunity to showcase your administrative and customer service skills.Essential Functions:Serves as a point of...

  • Admin Assistant

    3 weeks ago

    anaheim, United States Ultimate Staffing Full time

    We are seeking a Administrative Assistant who will be responsible for providing day-to-day administrative support to assigned Partners and Senior Managers and their respective department. This position reports to the Controller and is an excellent opportunity to showcase your administrative and customer service skills.Essential Functions:Serves as a point of...

  • Admin Assistant I

    3 weeks ago

    Anaheim, United States Anaheim Clinical Trials LLC Full time

    About Us: Each of CenExel's research sites specialize in Phase I to Phase IV clinical trials. Our Centers of Excellence comprise some of the most well respected and long-standing research facilities in the country. Specialty areas of research across our sites include Psychiatry, Acute Post Op Pain, Asian Bridging, Dermatology, GI, and Neurology. Each of our...

  • Senior Cybersecurity Engineer

    1 month ago

    Anaheim, United States Anaheim Admin Full time

    Planned Parenthood of Orange and San Bernardino Counties has a full-time opportunity for a Senior Security Engineer in Anaheim, CA. This is an on-site positon based in Anaheim, CA. The Senior Security Engineer role is to architect overall cyber security posture for our organization. This position is responsible for securing critical infrastructure against...

  • Administrative Assistant

    3 weeks ago

    Anaheim, United States Net2Source Inc. Full time

    Job Title :Office AssistantLocation: Anaheim CA 92801Duration: 3 + months Pay rate: $26.hr on w2 Job Description:Under general supervision, provides general office assistance; prepares correspondence; greets visitors and provides information; processes forms and requisitions; maintains database information; organizes and files information; serves as liaison...

  • Administrative Assistant

    3 weeks ago

    anaheim, United States Net2Source Inc. Full time

    Job Title :Office AssistantLocation: Anaheim CA 92801Duration: 3 + months Pay rate: $26.hr on w2 Job Description:Under general supervision, provides general office assistance; prepares correspondence; greets visitors and provides information; processes forms and requisitions; maintains database information; organizes and files information; serves as liaison...

  • Office Admin

    2 weeks ago

    Anaheim, United States The Glass Fixer Inc Full time

    The Glass Fixer, Inc. provides commercial glass replacement and door repair services. We strive for a smooth experience for our clients that is fast, easy, and done with care.  Job Summary: The Glass Fixer Inc. seeks a highly organized and customer-centric Office Admin & Customer Service professional to join our team in Anaheim, California. This individual...

  • Office Admin

    3 weeks ago

    Anaheim, United States The Glass Fixer Inc Full time

    The Glass Fixer, Inc. provides commercial glass replacement and door repair services. We strive for a smooth experience for our clients that is fast, easy, and done with care.  Job Summary: The Glass Fixer Inc. seeks a highly organized and customer-centric Office Admin & Customer Service professional to join our team in Anaheim, California. This individual...

  • Administrative Assistant

    6 days ago

    Anaheim, United States Insight Global Full time

    Summary: The Admin Assistant plays an important role in managing, organizing, and keeping the department running. You will assist with department needs, such as drafting correspondences or messages, managing administrative tasks and prioritizing business needs.Responsibilities:Create and process service ticket for new/revised compliance requests.Liaison...

  • Administrative Assistant

    6 days ago

    Anaheim, United States Insight Global Full time

    Summary: The Admin Assistant plays an important role in managing, organizing, and keeping the department running. You will assist with department needs, such as drafting correspondences or messages, managing administrative tasks and prioritizing business needs.Responsibilities:Create and process service ticket for new/revised compliance requests.Liaison...

  • Wholesale Sales Support Admin

    3 weeks ago

    Anaheim, CA, United States Ultimate Staffing Full time

    Job description:We are seeking an Administrative Assistant/billing admin with strong overall administrative skills.We are a construction/plumbing company; so this person must have some construction background working as an administrative assistant. Overall administrative work such as answering phones, data entry, ordering supplies, organizing, filing,...

  • Administrative Assistant

    6 days ago

    Anaheim, United States Volt Workforce Solution Full time

    Job DescriptionJob DescriptionMove forward with Volt! Volt is hiring for an Administrative Assistant for a company located in Anaheim, CA.  As an Admin Assistant you will:Job Duties: General Office TasksWord, Excel, Outlook, GmailLight Receptionist DutiesSupporting the purchasing and expedite deptScanning documentsFiling PaperworkOther duties as...

  • Insight Global | Administrative Assistant | anaheim, ca

    6 days ago

    anaheim, United States Insight Global Full time

    Summary: The Admin Assistant plays an important role in managing, organizing, and keeping the department running. You will assist with department needs, such as drafting correspondences or messages, managing administrative tasks and prioritizing business needs.Responsibilities:Create and process service ticket for new/revised compliance requests.Liaison...

  • Admin Assistant

    3 weeks ago

    Anaheim, CA, United States Ultimate Staffing Full time

    We are seeking a Administrative Assistant who will be responsible for providing day-to-day administrative support to assigned Partners and Senior Managers and their respective department. This position reports to the Controller and is an excellent opportunity to showcase your administrative and customer service skills.Essential Functions:Serves as a point of...

  • Order Entry

    2 months ago

    Anaheim, United States Volt Full time

    Job DescriptionJob DescriptionAchieve more with Volt! Volt is hiring an Order Entry Clerk in Anaheim, CA. As an Order Entry Clerk you will: Communicate with customer service and sales teams and customers to confirm order details, resolve discrepancies, and respond to inquiries.Assist with inventory and purchasing for material levels to avoid...

  • Administrative Assistant

    3 weeks ago

    Anaheim, CA, United States Net2Source Inc. Full time

    Job Title :Office AssistantLocation: Anaheim CA 92801Duration: 3 + months Pay rate: $26.hr on w2 Job Description:Under general supervision, provides general office assistance; prepares correspondence; greets visitors and provides information; processes forms and requisitions; maintains database information; organizes and files information; serves as liaison...

  • Front Desk Receptionist

    4 weeks ago

    Anaheim, California, United States Renewed Mental Health Group Full time

    Job DescriptionWe are seeking a highly motivated and organized Front Desk Receptionist to join our team at Renewed Mental Health Group. As a key member of our front office staff, you will be responsible for providing exceptional customer service to our patients and their families.Key Responsibilities:Answer and direct phone calls, respond to emails, and...

  • Patient Liaison

    2 weeks ago

    Anaheim, United States Providence Service Full time

    Description Patient Placement Center Specialist supports care for Providence St Joseph Health (PSJH) patients by coordinating the patient intake process. He/she will be involved in taking and triaging calls, and facilitating inbound and outbound transfers for/from PSJH facilities. The employee will be responsible for assisting team to problem...