Office Assistant

1 week ago

Charlotte, United States CES Group Engineers, LLP Full time

Job Posting: Office Assistant

Location: Charlotte, NC (in-office)

Job Type: Full-Time (Monday-Friday)

Salary: $22.00-$24.00/hour


Are you detail-oriented, organized, and driven by a passion for administrative excellence? We are looking for a motivated Office Assistant to join our team. In this role, you will play a vital part in managing accounts payable, maintaining company inventory, and coordinating fleet operations to ensure our office runs smoothly and efficiently.


Key Responsibilities:


Administrative Support

  • Update financial data related to accounts payable, fleet management, PPE, and equipment.
  • Schedule and manage fleet vehicle usage.
  • Assist in procurement tasks, including obtaining quotes for purchases.
  • Provide clerical support such as document preparation and mailings.


Accounts Payable

  • Process vendor invoices with proper GL coding and approval.
  • Set up and maintain vendor accounts.
  • Prepare and distribute checks, processing weekly check runs.
  • Handle employee expense requests and maintain debit card transaction records.


Supplies & Equipment Management

  • Oversee the PPE closet, ensuring adequate stock levels and accurate records.
  • Coordinate orders and delivery for tools, equipment, and office supplies.
  • Maintain records of equipment, ensuring regular maintenance is scheduled and documented.


Fleet Management

  • Monitor and optimize fleet utilization, resolving issues related to availability and maintenance.
  • Schedule and track vehicle maintenance and ensure compliance with regulations.
  • Support budget management, track expenses, and identify cost-saving opportunities.


Reporting and Compliance

  • Prepare regular reports on fleet performance and costs.
  • Ensure adherence to safety protocols and compliance with relevant regulations.
  • Communicate effectively with management on operations and safety issues.


Qualifications


Education:

  • High School diploma required.

Experience:

  • Minimum of 2 years in an administrative support role.

Skills and Abilities:

  • Strong verbal and written communication skills.
  • Exceptional organizational skills and attention to detail.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to meet deadlines in a high-paced environment.
  • Knowledge of office administration and recordkeeping systems.
  • Problem-solving, time management, and interpersonal skills.
  • Typing speed of 50 words per minute or more.

Transportation:

  • Valid driver’s license required.

Work Environment

  • Office-based role with occasional travel.
  • Prolonged periods of sitting and computer work; occasional lifting up to 15 pounds.

What We Offer

  • Competitive salary.
  • Comprehensive benefits package for employees working 30 hours or more weekly.
  • A supportive work environment driven by our core values: Synergy, Stewardship, Purpose, Innovation, and Authenticity.


Join Our Team

We believe in fostering a collaborative and purpose-driven workplace. If you are excited to contribute to a dynamic team and make an impact, we’d love to hear from you


Equal Opportunity Employer:

We are committed to creating an inclusive environment and welcome applicants from all backgrounds, without regard to race, color, religion, gender, sexual orientation, national origin, disability, or veteran status.

Your skills can make a difference—apply today

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