Operations Coordinator

1 month ago

Chevy Chase, United States Hawthorne Lane Full time

As the Operations Coordinator at this boutique law firm, you will be responsible for many functions across firm. The team will depend upon you for a variety of responsibilities and will consider you a key member of their team. The right candidate is comfortable corresponding with various vendors related to office management, accounting, HR and IT assistance. This busy team requires flexibility to last-minute needs and an ability to be proactive in managing short-term and long-term projects. If you have mastered white-glove service with a positive, go-getter attitude, this could be a great opportunity for you


About the Job:

  • First point of contact for any office inquiries, including but not limited to, accounting, IT, or HR-related questions.
  • Assist with recruiting efforts; assist with interviewing, hiring and onboarding/offboarding processes.
  • Own office expense tracking and reporting.
  • Consistently interact with clients in a professional manner as a direct extension of the attorney team.
  • Organize scheduling and calendar-related events for internal and external meetings.
  • Track and upkeep firm-wide memberships and dues.
  • Manage a variety of projects based on the Partner’s needs, which could include office build-out procedures or updates.
  • Assist with client engagement and communication when needed.
  • Manage incoming mail and process outgoing packages, ordering office supplies and general office upkeep.
  • As an extended administrative hand, support the firm with ad hoc administrative and legal support tasks, such as utilizing legal technology for case-specific documents E-discovery, coordinate large document productions for casework, play a role in preparing filings and conducting research-based activities related to cases.
  • Draft, proofread, cite-check, and edit legal documents.

About the Culture:

  • Offers 401(k), transportation benefits, and medical, dental and vision insurance.
  • Small but mighty team with laser focus on family law.

About You:

  • Experienced. You have administrative, operational or office management experience. Bachelor’s Degreed preferred.
  • People-pleaser. You are engaging and thoughtful; your interactions with people bring a positive energy to the mix.
  • Judicious. You have a strong sense of situational awareness and professionalism when interacting with clients and vendors.
  • Motivated. You enjoy a fast-paced environment and managing challenges with a positive, solution-driven approach.
  • Numbers-oriented. You are comfortable working within budgets and have a fine attention to detail.
  • Communicator. You have excellent interpersonal, verbal, and written communication skills.


Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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