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Administrative Assistant

3 months ago

Ridgeland, United States Dean Architecture, P.A. Full time

*We are taking applications through July 19th*


Summary

Dean Architecture is seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees and principals, ensuring they have all the information and resources they need. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. This position will be under the general supervision of the principals of Dean Architecture and is a full time position, Monday through Friday, working a minimum of 40 hours per week.

 

Responsibilities

  • Answer incoming phone calls and route them to the appropriate person
  • Schedule appointments and maintain a calendar of meetings
  • Organize and prepare for weekly staff meetings and take accurate notes
  • Prepare office areas for client meetings
  • Write emails, memos, and letters and distribute them appropriately
  • Create and maintain organized filing systems- digital and manual
  • Develop, update, and maintain relevant office procedures and documents
  • Assist with architectural specifications and appropriate project-related tasks
  • Maintain contract documents, deviations, amendments, clarifications, and schedules
  • Keep inventory for office and kitchen supplies and restock daily
  • Assist professional staff with various tasks and maintain Architecture licensure and renewals
  • Miscellaneous office manager tasks


Qualifications

  • Previous experience as an Administrative Assistant or in a similar position
  • Background and knowledge in Architecture, Engineering, or Construction is preferred
  • Highly organized with excellent time management skills
  • Microsoft Office knowledge and skills: Outlook, Word, and Excel
  • Knowledge and ability to operate teleconference systems such as Zoom, Teams, etc.
  • Strong analytical and communication skills
  • Organizing, planning, prioritization, and customer service orientation
  • Excellent attention to detail, problem solving, and thoroughness of work
  • Positive can-do attitude, persistence, and a high level of integrity
  • Ability to thrive in a self-driven, yet team-oriented environment