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Executive Administrative Assistant
4 months ago
MUST READ - IMPORTANT NOTE FOR ALL APPLICANTS:
Applicants are required to submit an introductory video to the Land Water Light to be considered for the position. Please send a 3-minute video (Loom, etc.) covering the following topics to info@landwaterlight.com:
- Tell us about yourself and your past work experience.
- Tell us why you would be the best fit for the role.
About Our Company
Come join our award winning team as we enter the next chapter. Land Water Light is a design/build company that specializes in private outdoor resort spaces for luxury homes in Central Texas. Our combination of top-notch designers, concierge service and project construction has few peers in the Austin area. Our projects have been featured in print, television, and have received numerous design, construction and business awards.
Role Description
This is a hybrid role for an Executive Assistant at Land Water Light. This person will be responsible for providing administrative support to leadership through proactive and task-based work, serve as additional customer response and support, and provide some general administrative assistance to keep things running smoothly.
Responsibilities Include:
- Email and phone management/organization for owner (G Suite)
- Scheduling and documentation of meetings for owner
- Identifying critical tasks for CEO and delegating/executing non-critical.
- Identifying and providing solutions for operational systems.
- Research into technology-based solutions for various operational improvements
- CRM Management (Hubspot)
- Marketing and outreach for prospecting.
- Social media assistance
- Scanning and logging of Accounts Payable items received through mail and digitally.
- Management of updating of design and construction software as needed.
- Assist with compliance items such as COIs, lien releases, etc.
- Assist with procurement of materials or subcontractors.
- Generally helping free up time for leadership so they can be more effective.
Qualifications
- Executive Administrative Assistance and Administrative Assistance skills
- Friendly and engaging
- Comfortable with technology, software, and data formats (Xcel)
- Strong executive support capabilities
- Excellent communication skills, both written and verbal
- Ability to work independently and remotely
- Attention to detail and strong organizational skills
- 3-5 years of experience in an Executive Assistant or related role
- Experience with luxury markets or high net-worth clients.
- Degree in business administration preferred.
