Senior Administrative Assistant
Found in: Appcast Linkedin GBL C2 - 2 weeks ago
A biopharmaceutical company in the Bay Area is actively seeking an experienced Administrative Assistant for a great Senior-level opportunity with their team in Marin County. In this role, the Senior Administrative Assistant will be responsible for providing overall office support to the Program and Portfolio Management (PPM) department.
Responsibilities:
The Senior Administrative Assistant will be responsible for:
- Performing day-to-day support for Department Managers and staff, as assigned
- Managing calendar, appointments and meeting requests through MS Outlook
- Travel coordination including booking flights, hotels, and meeting requirements
- Coordinating conference calls and meetings at industry events
- Formatting templates, documents and presentations, proofing, printing, copying, etc.
- Placing orders for office supplies specific to departmental needs
- Preparing and completing expense reports for processing
- Communicating with Senior Leadership, external partners and organizations to schedule and set-up critical meetings (both in-person & remote)
- Participating in special projects as needed (e.g. contract management)
- Performing other duties, as needed
Qualifications:
- 6+ years of Administrative support experience
- Associate's and/or Bachelor's Degree
- Computer savvy
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, etc.)
- Excellent meeting and events management skills to plan, organize, and execute large group meetings, both locally and remotely
- Solid problem solving and time management skills
- Exceptional phone etiquette
- Great interpersonal skills
- Excellent communication skills (written and verbal)
- Strong attention to detail
- Highly organized
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