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Public Affairs Coordinator

4 months ago

Houston, United States Airswift Full time

Our major client is seeking a Public Affairs Coordinator to work within their facilities located in Houston, TX for a 12 months assignment.


Duties & Responsibilities

Performs administrative and non-administrative functions to support to the respective public affairs teams below. Supports and coordinates activities between Events & Branding areas. (~60%)

Assists with events and programs and builds relationships that foster a positive business environment and advance the Company’s ability to do business in the U.S. and with North American corporations.

Develops and maintains filing systems and advises on the development of company retention policies for assigned areas. Organizes data and records and assures accurate, timely retrieval. (~10%)

Assists with the planning, set up, and execution of public affairs events.

Opens, reads, sorts, and batches incoming mail and packages and acts upon or forwards as appropriate. Responds independently to internal and less complex external inquiries.

Assists with data input for our project tracker and internal requests.

Research various topics assigned by the project leader and develop biographies for event attendees. Assists with data entry for databases.

Performs other duties and participates in special projects as assigned.


Qualifications

Bachelor’s degree in business, Journalism, Communications, Fine arts, or other related fields. Other degrees may be considered.

Understanding of the energy industry a plus

Typically, at least three (3) years of job experience or internship.

Must be able to comprehend and communicate accurately, clearly, and concisely in English.

  • Ability to:
  • show a track record of being able to effectively handle all administrative tasks in assigned area.
  • independently research and respond to inquiries, including those escalated by less experienced, regarding issues and problems. Ensure timely follow-up and resolution.
  • demonstrate effective oral and written communication skills with good vocabulary, good grammar, and the ability to independently compose all forms of written communication.
  • effectively interact and communicate with team members as required.
  • plan own work, handle many diverse tasks simultaneously and work effectively with interruptions and meet deadlines.
  • demonstrate strong attention to detail and high-quality work.
  • develop and maintain spreadsheets, modifying format to meet changing circumstances.
  • show a track record of developing and executing more complex and or sensitive communication plans across an organization.
  • effectively work with senior level managers to develop effective and appropriate messaging, presentations, etc.
  • critically think through issues and opportunities and to evaluate and create effective messaging for management.
  • quickly assess situations and recommend course of action.
  • consistently demonstrate excellent writing across a variety of channels for different audiences.
  • develop relationships across the organization to effectively represent and provide strategic messaging advice on multidisciplinary teams within the organization.
  • evaluate speaking opportunities and facilitate the presentation development and approval process.