Billing Manager

3 weeks ago


New York, United States Kay Search Group Full time

Position: Billing Manager (Global Law Firm)

Location: New York, NY (Hybrid)

Company: Global Am 100 Law Firm

Comp Package: Base salary $190K, Paid Overtime, Bonus, Full Benefits, Tuition Reimbursement, 401K+, etc.


Responsibilities for Billing Manager (Global Law Firm):

  • Manage billing and collection process to ensure accurate and timely invoicing and payment of clients for assigned partners, practice groups, and/or offices
  • Communicate regularly with the Client Accounting Team in NY and globally to obtain information regarding client negotiated billing arrangements
  • Maintain client billing arrangements on the firm's client database which will be accessible by partners and billing professionals
  • Effectively communicate client billing arrangements to Partners, Finance Managers, Client Profitability, Client Accounting Team and others as needed to assist with client negotiations and financial analysis
  • Maintain accurate information in the firm's matter intake system, i.e., client group, currency, addresses, billing coordinator, billing arrangement information, time increments
  • Monitor assigned partner’s monthly aging AR reports and take appropriate action to ensure each invoice is paid on time and in full
  • Update key finance reports daily, to ensure timely and quality reporting for Senior Management
  • Respond to billing and AR inquiries Preparation of bills including narrative descriptions, transfers and on account applications
  • Obtain and review/understand Engagement letters and Outside Counsel Guidelines so you can support adherence to these client requirements
  • Review timekeeper diaries and costs to ensure compliance with client outside counsel guidelines.
  • Collaborate with internal clients and other finance teams, such as Pricing Operations and ebilling, to ensure accurate client invoices, submission requirements, and reporting
  • Monitor bill processing status and perform necessary follow up
  • Ensure successful submission of E-Billing thru Billblast or directly through the clients 3rd party E-Billing vendor


Qualifications for Billing Manager (Global Law Firm):

  • Bachelor’s degree in Finance, Business Administration, or related fields
  • 4+ years of related work or internship experience
  • Detail oriented, well organized, excellent writing and communications skills.
  • Proficient in Excel (Pivot Tables, VLOOKUP) and Word
  • Strong verbal, written and communication skills
  • Ability to treat sensitive and confidential matters with discretion



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