Maintenance Planner

The Maintenance Planner is a critical role within the maintenance organization that, manages, creates, updates, assisting with the maintenance planning strategy to ensure effective and optimal use of maintenance budgets; developing standards/procedures for maintaining assets; conducting improvement analyses; reviewing maintenance planning strategies and monitoring performance data; and organizing and reviewing the department’s day-to-day maintenance work under the direction of the Maintenance Manager with the collaboration of the maintenance team leaders, operations team leaders, operations planners and quality.

The planner maintenance productivity (ability to schedule effectively, quality of workmanship, utilization of labor, materials, and services) to ensure safe and quality work execution through clear Work Order development and continuous improvement.

Essential Functions

1. Understand and analyze Overall Equipment Effectiveness (OEE).
2. Understand the importance of Preventative (PM) and (CAL) tasks, execute in a timely manner, and own improvements to the PM system.
3. Understand preventative, predictive, and conditions-based maintenance methodology. Evaluates equipment performance criteria (for condition monitoring and failure analysis) to assess equipment condition and ensure that preventative maintenance is being performed at the correct intervals.
4. Provides guidance, assistance, and/or interpretation to others on how to apply maintenance procedures, policies, and standards to specific situations.
5. Responsible for writing INV’s for Maintenance and creating CAPA’s to resolve issues.
6. Provide support to other Team Leaders with Training and Payroll.
7. Work with contractors and vendors to keep track of performance requirements including fiduciary, quality, safety, and environmental to meet schedule needs.
8. Responsible for partnering with operations, functional and management personnel to develop and implement methods and processes that optimize the maintenance process.
9. Organizes and reviews the day-to-day operations of maintenance work.
10. Responsible for working with Planning to reserve time on their Production schedule for PMs/CALs/CMs
11. Facilitate the weekly, monthly scheduling and reliability meetings.

Prepare a draft schedule on only ready to schedule work orders.

Update scheduled based on execution of production schedule and adjust maintenance activities accordingly.

Forecast work schedules at least three months in advance that is aligned with the operations schedule.

Work with operations to identify equipment availability.

Update and maintain KPI reporting for Maintenance Planning & Scheduling attainment.

Coach and mentor Maintenance Planners across business units.

1. Create OOT reports (out of tolerance) for any calibrated equipment not within specifications and submit to Quality for approval.
2. Maintains CMMS database system codes and asset information and manages and optimizes inventory and spare parts requirements as they pertain to preventive and planned maintenance tasks.

Analyzes maintenance and asset performance data in the development of targeted maintenance and lifecycle replacement strategies.

Prepares weekly, monthly, quarterly, yearly and other reports.

Leads cross functional team for all shutdowns, major rehabilitation planning activities, quality project or as needed to support operations and maintenance.

Participates in the planning of renewals and related projects, example plan annual maintenance shutdowns.

Performs special projects and other related duties as assigned.

Other Functions

• Preparation – Track services, special tool availability and materials to facilitate safe and effective maintenance work execution. Integrate material procurement into scheduling.
• Facilitate communication activities and act as liaison between hourly colleagues and other leaders at the site. Communicate operational information and solicit feedback from direct reports.
• Leads/coordinates Root Cause Problem Solving Analysis throughout the site, focused on failures in the process (minor stops, breakdowns).
• Create a work environment that embraces change by providing the leadership needed to implement and execute goals to meet business requirements.
• Makes recommendations for maintenance strategy changes.

Performs special projects and other related duties as assigned.

Documentation – Collect documentation improvement opportunities for review and approval with the Reliability Improvement Team and facilitate the unused material return process.

Ability to work from drawings, schematics, and specifications and interpret blueprints, plans and schematics.

Knowledge of electronic repair practices and methods; skill in the use of tools and adjusting defects in electrical and mechanical systems and equipment

Ability to exercise good judgment in planning and detailing maintenance work; interpret and evaluate the need and cost of contracted services.

Ability to communicate effectively both verbally and in written form.

Ability to comprehend and adhere to regulatory procedures.

Support the Reliability Management Process through continuous improvement.

For existing equipment, initiate updates, or creation of documentation (Master Data, Procedures, P&IDs, etc.) based on gaps identified from planning and execution of work orders.

For new equipment, audit project documentation packages for completeness and ensure that they meet appropriate standards for documentation and master data.

Recommend upgrades to master data and documentation standards.

Meet all quality requirement so that work orders are completed in a timely manner.

Create OOT reports (out of tolerance) for any calibrated equipment not within specifications and submit to Quality for approval.