Administrative Assistant

2 weeks ago


Boonville, United States Cooper County Board of Sheltered Services Full time

Position Title: Administrative Assistant

Job Summary: The Administrative Assistant facilitates the efficient operation of CCBSS by performing a variety of clerical and administrative tasks

Duties/Responsibilities:

·        Welcome and direct visitors and clients

·        Answer and direct phone calls

·        Maintains filing systems and client records as assigned

·        Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed

·        Responds to and resolves administrative inquiries and questions

·        Prepares agendas and schedules for meetings

·        Records and maintains minutes or other records for meetings

·        Maintains office supplies and coordinates maintenance of office equipment

·        Provide support for ISP completion: Tracking, assembling packets, invitations, making cover pages, distribution, tracking signatures received

·        Provide compliance support; audit preparation, quality assurance tasks, develop tracking tools

·        Perform data entry

·        Manage office communications: phone calls, mail, faxes, website, printed materials, calendars

·        Review, organize and process funding requests

·        Perform other duties as assigned

·        Assist in resolving any administrative problems


Required Skills/Abilities:

·        Ability to maintain confidentially in all transactions, correspondence, consumer information and other information

·        Excellent verbal and written communication skills

·        Excellent interpersonal and customer service skills

·        Proficient in Microsoft Office Suite or related software

·        Excellent organizational skills and attention to detail

·        Basic understanding of clerical procedures and systems such as recordkeeping and filing.

·        Ability to work independently

·        Excellent problem solving skills

·        Ability to assist staff in organizing, prioritizing and meeting the needs of the individuals CCBSS supports


Education and Experience:

Minimum:

·        High school diploma or equivalent

·        Two years of experience in an administrative role Desired:

·        Familiarity of developmental disabilities

·        Two years’ college or technical training


Physical Requirements:

Prolonged periods of sitting at a desk working on a computer Must be able to lift up to 20 pounds at times



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