Invoice Specialist
1 month ago
ESC has an exciting opportunity for an Invoice Specialist working onsite in Bellevue, WA to support our premier client’s fleet financial team. The ideal candidate will have experience in the areas of finance, business management, and/or federal contracting in mid-to-large scale global organizations. This is a 3-month contract role that offers experience working on the latest technology in fleet operations.
Responsibilities:
- Site vendor invoice processing – Inbound & Outbound
- Review invoices & properly assign GL coding
- Review and research vendor terms (prepaid, collect, mixed terms) and follow-up with the fleet group for clarification if needed
- Compare amounts billed by vendors to contractual rates and investigate reasons for differences and submit claims for refunds
- Submit Accounts Payable upload template to transportation accounting for approval
- Maintain invoice database
- Resolve general ledger coding issues with accounts payable
- Review and resolve invoice issues with Accounts Payable on-hold report, duplicate invoice issues, and respond to Accounts Payable inquiries
- Review and reconcile vendor statements to identify discrepancies
- Research and resolve vendor issues including follow-up on past due invoices, invoice discrepancies, and new vendor set up
- Correspond with vendors to research and resolve inquiries and issues
- Review and reconcile vendor aging statements to identify outstanding invoices for month-end accrual purposes
- Identify and document invalid or non-compliant vendor charges and process chargeback claims to vendors
- Correspond with vendors and internal Fleet group to research and resolve chargeback claim issues
Required Skills:
- 3+ years of experience in the areas of finance, business management and/or federal contracting in mid-to-large scale global organization
- Strong written and verbal communication skills
- Bachelor's degree or equivalent
- Knowledge of Excel at an intermediate level (e.g., pivot tables & charts, multiple criteria lookups, nested logical/IF formulas, data cleansing, array formulas, etc.)
- Knowledge of financial controls and procedures
- Experience in stakeholder management, dealing with multiple stakeholders at varied levels of the organization
Preferred Skills:
- Exhibits sound business judgment
- A proven ability to influence others
- Strong analytical skills
- A proven track record of taking ownership, leading data backed analyses, and influencing results
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