Procurement Manager

2 weeks ago

Richmond, United States Richmond International Airport Full time

PURPOSE OF POSITION


The Procurement Manager oversees the daily operation and activities of the Procurement department including conducting market research, assisting with specification development, maintaining, and optimizing procurement software modules, awarding bids, supporting DBE/ACDBE programs and initiatives, maintaining contractor bond and insurance reviews, recommending policy and procedure improvements, and providing analysis for decision making purposes.


ESSENTIAL JOB FUNCTIONS

  • Collaborates with other departments and leadership to identify and develop needs and requirements for equipment, materials, products, and acceptable substitutions.
  • Assesses current material availability by coordinating the removal or disposal of surplus materials and reasonably predicting future availability based on the market, delivery systems, and other variables.
  • Refine and administer the Capital Region Airport Commission’s procurement policies and practices to ensure compliance with public procurement laws and applicable federal regulations, including FAA and EDA funding requirements.
  • Prepares and presents market conditions and merchandise cost reports.
  • Oversees process of purchase orders and requisitions for materials, supplies, equipment, contracts, and capital purchases.
  • Drafts, explains, and implements instructions, policies, and procedures for purchasing and contract management.
  • Evaluates and approves conditions for issuing and awarding bids.
  • Resolves grievances with vendors, contractors, and suppliers and acts as the company’s representative in negotiations with suppliers.
  • Maintains and/or implements purchasing and recordkeeping systems.
  • Administers the departmental budget.
  • Researches, analyzes, and provides executive level summaries for a broad range of contractual and regulatory matters.
  • Prepares, organizes, and maintains request for bid (RFB), request for proposal (RFP), request for qualifications (RFQ), request for information (RFI), and contract records in accordance with Commission policy guidelines.
  • Performs required analysis, data collection and market research by identifying and utilizing appropriate principles, methods, and quantitative data collection methods.

DIVISION/DEPARTMENT: Finance REPORTS TO: Director of Finance


REQUIRED EDUCATION & EXPERIENCE

  • Bachelor’s degree in business administration, supply chain management, or a related field required.
  • At least three years of experience in a related field required.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

  • Industry Knowledge: Strong knowledge of procurement laws and regulations. Working knowledge of Oracle, the Virginia Public Procurement Act, and eVA.
  • Administration and Leadership Knowledge: Knowledge of business and management principles involved in finance, procurement, and leadership techniques.
  • Psychology Skills: Knowledge of human behavior and performance, and individual differences in ability, personality, and interests, and learning and motivation.
  • Communication Skills: Skillfully communicate with various audiences verbally, non-verbally and in writing.
  • Presentation Skills: Skillfully present to various audiences educationally and influentially to support organizational goals.
  • Customer Service Skills: Skillfully provide customer service to a variety of employee levels with emphasis placed on listening, educating, and demonstrating a culture of civility throughout the organization.
  • Management of Personnel Resources: Ability to motivate, develop, and direct human capital as they work and grow within the organization.
  • Critical Thinking and Decision Making: Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems; and the ability to make sound decisions considering the relative costs and benefits of potential actions.
  • Problem Solving: Ability to recognize complex problems and review related information to develop and evaluate options and implement solutions.
  • Monitoring & Assessment Ability: Ability to monitor and assess the performance of yourself, other individuals, and/or divisions to make improvements or take corrective action, as necessary.
  • Interpersonal Skills: Ability to establish and maintain an effective working relationship with co-workers, other Commission personnel, tenants, other organizations and the public. Ability to always perform work with a positive attitude and in a professional manner.


Time Management Skills: Ability to work independently, establishing priorities to carry projects through to timely completion and, when necessary, meeting emergency demands.

Customer Service Skills: Skillfully provide customer service to a variety of employee levels with emphasis placed on listening, educating, and demonstrating a culture of civility throughout the organization.


SPECIAL REQUIREMENTS/LICENSES


Special license including Certified Federal Contracts Manager (CFCM), Certified Professional Contracts Manager (CPCM), Certified Procurement Professional (NIGP-CPP), Certified Public Professional Buyer (CPPB), Certified Professional in Supply Management (CPSM), Certified Professional in Supplier Diversity (CPSD), Certified Member (CM), Airport Certified Employee (ACE), or similar certification preferred. Possession of a valid Virginia Driver's License; ability to obtain and maintain eligibility to hold a Security Identification Display Area (SIDA) badge. The person should have the ability to evaluate and learn new systems quickly as they relate to internal processes. May be required to respond to emergency callbacks. Basic computer skills with the ability to effectively navigate and operate in Microsoft office to include word and excel.

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