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Office Administrative Assistant
2 months ago
Title: Technology Operations Analyst/Office Administrative Assistant
Location: Houston, TX + domestic travel (2-3 days every other week)
12 month contract to perm/direct hire
2 Round Interview Process
25-33/hr convert perm at 55-70k (Exact compensation may vary based on several factors, including skills, experience, and education)
Position Summary:
The Technology Operations Analyst takes a supportive role in overseeing office-facing tasks and operations on behalf of the Houston and Austin offices and Technology Team. This role serves as a supportive interface with the Operations Administration and Technology Office Management which supports the entire department. Focusing on matters related to policy, process, and cultivating departmental culture are considered core duties of the role.
Duties & Responsibilities:
• Oversee department day-to-day operations, ensuring smooth functioning and efficiency. • Assist with coordinating and scheduling meetings and appointments and maintaining travel procedures for staff members. • Assist with coordinating departmental events, such as meetings, conferences, and operation logistics. • Assist with booking hotels, rental cars, and airfare for the Technology Department. • Maintain and update office policies and procedures to ensure compliance and effectiveness. • Assist with facilitating office budgets and expense reports. • Coordinate and assist with onboarding processes for new employees. • Handle correspondence emails and phone calls, directing them to the appropriate individuals. • Assist in preparing and distributing reports, presentations, and other documents. • Assist in maintaining office records and filing systems, both physical and electronic. • Foster a positive and productive working environment, promoting teamwork and employee satisfaction. • Act as a liaison between employees and management, addressing questions and concerns. • Stay updated on office technology and software, providing technical support and troubleshooting assistance. • Assist with conducting research and discovery, gathering data, and providing administrative support to various teams as needed. Education/Qualification: ● BA in management or equivalent experience preferred. ● Minimum 2 years of office management or related experience ● General competence of business technology consumption and the importance of strong support. ● Background in supporting teams through transformational change is required. ● Solid understanding of data analysis, budgeting and business ethics. ● Ability to strategize and solve problems
Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
