Asset Coordinator

2 months ago

Bristol, United States Optomi Full time

Optomi in partnership with a diversified multinational mass media corporation headquartered in Burbank, California is seeking an Asset Coordinator. The company has assets encompassing movies, television, publishing, theme parks, theater, music, and online media. The right candidate will have 3-5 years work experience in space management, facilities, asset management, operations, or events planning.


What the right candidate will enjoy:

  • Working in a hybrid environment (4x a week)
  • Working in a log term contract
  • Working for a large enterprise company


Experience of the right candidate:

  • Must be experienced in MS Office Suite.
  • Customer Service Focused.
  • 3-5 years work experience in space management, facilities, asset management, operations, or events planning.
  • Someone who is more customer service interacting with all walks of life would be more suitable for the role versus someone with the technical experience.
  • Ideally someone who has worked within a large corporate environment supporting high level management down to administrative staff.
  • Keynote & Airtable are ideal but not required.
  • Ideal to have experience working for large corporate enterprise.
  • In addition to contributing to the success of the physical office location, you will ensure an exceptional onsite employee experience by coordinating bodies of work across the team / our portions of the location such as:
  • - Planning special events including special holiday projects and team building events.
  • - Assisting in preparing for major meetings, all hands, and training sessions.
  • - Drive human centered touch points & resources in an ever-evolving ecosystem for everything work-space related that impacts our employees’ ability to do their best work and get the most out of our in-office workspace.


Responsibilities of the right candidate:

  • Office / desk move planning and carry-through oversight in partnership with corporate teams such as Corporate Real Estate, Move Services, and Facilities.
  • Daily management and care of spaces and team member needs as they pertain to the physical office space (ie conference rooms, kitchens, furniture, common spaces, signage updates, overarching technologies needed within the space).
  • Inventorying, ordering, and stocking of any kitchen or office supplies as well as snack programs.
  • Processing expenses and ordering equipment / supplies.
  • 2-way communication with the team members at assigned location including compiling internal communications such as written memos & help to maintain process documentation.
  • 1st line of contact for onsite team members.
  • Identification of opportunities for improvement and increased efficiency.
  • Serve as a business partner to internal key stakeholders across our DE&ET organization as pertaining to space management of the assigned space.
  • Partnership with security on team member access to facilities.
  • Partnership with teams and HR on equipment and seating needs for new hires.
  • Serve as a crisis management representative for our team.
  • Location data and records validation / upkeep.
  • Documentation and justification for any new space or space alteration needs.

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