Workplace Experience Coordinator

3 days ago

Bristol, United States US Tech Solutions Full time
Location: Bristol CT 06010 - 4 days onsite & 1 day remote
Duration: 6 Months Contract - Could go longer depending on fiscal year end and budgets

Description/Comment:
  • In the Workplace Experience Coordinator position, you will directly perform business unit centered Workplace Experience functions for client Technology. In addition, you will work on initiatives across other offices via partnerships with team members at those offices, with occasional travel possible (less than 1%).
  • You will be a self-starter and will work closely and collaboratively with internal stakeholders across the client Technology Team as well as with partner organizations such as Security, Safety, Enterprise Tech, HR, and Corporate Real Estate. The ideal candidate is a self-starter with strong communication and organization skills, excellent attention to detail and accuracy, and ability to concurrently manage multiple workstreams and projects.

    Daily responsibilities include but aren't limited to:
  • Office / desk move planning and carry-through oversight in partnership with corporate teams such as Corporate Real Estate, Move Services, and Facilities
  • Daily management and care of Entertainment & ESPN Technology spaces and team member needs as they pertain to the physical office space (ie conference rooms, kitchens, furniture, common spaces, signage updates, overarching technologies needed within the space)
  • Inventorying, ordering, and stocking of any kitchen or office supplies as well as snack programs
  • Processing expenses and ordering equipment / supplies
  • 2-way communication with the team members at assigned location including compiling internal communications such as written memos & help to maintain process documentation
  • 1st line of contact for onsite team members
  • Identification of opportunities for improvement and increased efficiency
  • Serve as a business partner to internal key stakeholders across our DE&ET organization as pertaining to space management of the assigned space
  • Partnership with security on team member access to facilities
  • Partnership with teams and HR on equipment and seating needs for new hires
  • Serve as a crisis management representative for our team
  • Location data and records validation / upkeep
  • Documentation and justification for any new space or space alteration needs.

Basic Qualifications
In addition to contributing to the success of the physical office location, you will ensure an exceptional onsite employee experience by coordinating bodies of work across the team / our portions of the location such as:
  • Planning special events including special holiday projects and team building events
  • Assisting in preparing for major meetings, all hands, and training sessions
  • Drive human centered touch points & resources in an ever-evolving ecosystem for everything work-space related that impacts our employees' ability to do their best work and get the most out of our in-office workspace.

Skills:
  • Must be experienced in MS Office Suite
  • Customer Service Focused
  • 3-5 years' work experience in space management, facilities, asset management, operations, or events planning
  • Someone who is more customer service interacting with all walks of life would be more suitable for the role versus someone with the technical experience.
  • Ideally someone who has worked within a large corporate environment supporting high level management down to administrative staff.
  • Keynote & Air table are ideal but not required
  • Ideal to have experience working for large corporate enterprise

Required Education
College degree preferred

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