Executive Assistant

2 days ago

New York, United States Russell Tobin Full time

Job Title: Executive Assistant

Contract Duration: 3+ months (temp to perm)

Location: New York, NY (5 days a week)


Are you looking for an exciting opportunity to support high-level executives in a fast-paced, creative environment? We are seeking an Executive Assistant to work out of our vibrant New York office, offering the chance to work closely with the CEO, Partner, and the Director of Operations. This is a unique role where you’ll be at the heart of an innovative agency, contributing to various departments and collaborating across four global locations.


What You'll Do:

  • Calendar and Travel Management: Be the right-hand to our CEO and Partner by managing their daily schedules, travel arrangements, and ensuring everything runs smoothly.
  • Event Coordination: Take charge of organizing meetings, coordinating with multiple departments, and ensuring all logistics are covered, including catering and venue arrangements.
  • Global Coordination: Help maintain the agency’s global activity calendar across our offices in NYC, London, Paris, and California.
  • Financial and Budget Support: Manage expense reports, coordinate travel bookings, and assist in managing budgets for media relations events, all in alignment with finance protocols.
  • Communication: Act as a central hub for internal communications, training new employees, and liaising between departments and offices to ensure seamless operations.
  • General Administration: Maintain important organizational documents, manage subscriptions, and help out with office projects when needed.


Who You Are:

  • Experience: A Bachelor’s degree and a minimum of 5 years supporting senior-level executives with administrative duties.
  • Industry Knowledge: A passion for the fashion and lifestyle industries, with an understanding of current trends and industry news.
  • Proactive and Detail-Oriented: Able to manage multiple tasks with precision, think ahead, and anticipate the needs of the team.
  • Skilled Communicator: Strong verbal and written communication skills are a must—clear, concise, and confident.
  • Tech-Savvy: Proficient in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint), Adobe, and collaboration tools like SharePoint.


Why You’ll Love Working with Us:

  • Great Benefits: Medical, dental, vision, 401k, commuter benefits, and a flexible spending account.
  • Time Off: 2 weeks of vacation, 5 personal days, plus the excitement of fashion week in September
  • A Collaborative Environment: You’ll be an essential part of a creative, fast-paced team where your input matters.


Ready to Make an Impact?

Do you thrive in a fast-paced environment where no two days are the same? Are you excited by the thought of working in the fashion industry and supporting top-tier executives? If you're a proactive problem-solver with a passion for organization, we'd love to hear from you


Apply today and step into a role where you can make a real difference in an exciting and dynamic company

  • Executive and Office Administrator NYC

    5 days ago

    New York, New York, United States Criterion Executive Search Full time

    Job Overview">We are seeking a highly skilled and proactive Administrative Support Professional to join our team in Downtown New York City.">Job Summary:">As an Executive Assistant, you will provide dedicated support to one of our dynamic leaders, assisting in planning and coordinating events, managing client relationships, and contributing to the...

  • Executive Assistant

    2 days ago

    New York, United States Winston Staffing Services Full time

    Job DescriptionJob DescriptionExecutive AssistantLocation: MANHATTAN & BRONXSchedule: Monday to Friday, 8:30 AM - 5:00 PMJob Description:Winston is seeking a dynamic and experienced Executive Assistant to join our team in Manhattan and the Bronx. As an Executive Assistant, you will play a crucial role in supporting an executive team and ensuring the smooth...

  • Executive Assistant

    4 days ago

    New York, United States Randstad Enterprise Full time

    My client is looking for a temp to perm EA at this time that will follow a flexibly hybrid schedule of being in office up to 3 days a week, in our NYC office locations. This role will be FT 40 hours a week. Your Mission:Medidata Executive Assistants (EAs) are skilled Admin Professionals who are responsible forperforming administrative duties of advanced...

  • Executive Assistant

    2 days ago

    New York, United States Randstad Enterprise Full time

    My client is looking for a temp to perm EA at this time that will follow a flexibly hybrid schedule of being in office up to 3 days a week, in our NYC office locations. This role will be FT 40 hours a week. Your Mission:Medidata Executive Assistants (EAs) are skilled Admin Professionals who are responsible forperforming administrative duties of advanced...

  • Executive Assistant

    1 week ago

    New York, United States Glocap Full time

    COMPANY: Advisory FirmPOSITION: Executive AssistantLOCATION: New York, NY (Hybrid 4:1 in office)HOURS: 9 - 5 with some flex for OT as neededCOMPENSATION: $85-110K DOE + Benefits + Bonus EligibleDEGREE: RequiredOur client, a New York advisory firm, is looking for an Executive Assistant to support a team of executives. This role will act as a crucial liaison...

  • Executive Assistant

    1 week ago

    New York, United States Glocap Full time

    COMPANY: Advisory FirmPOSITION: Executive AssistantLOCATION: New York, NY (Hybrid 4:1 in office)HOURS: 9 - 5 with some flex for OT as neededCOMPENSATION: $85-110K DOE + Benefits + Bonus EligibleDEGREE: RequiredOur client, a New York advisory firm, is looking for an Executive Assistant to support a team of executives. This role will act as a crucial liaison...

  • Executive Assistant

    2 days ago

    New York, United States Phaxis - Financial Services Full time

    Job DescriptionJob DescriptionWe are seeking a highly organized and proactive Executive Assistant to join our financial services firm. As an Executive Assistant, you will provide comprehensive administrative and operational support to our executive team, ensuring smooth day-to-day operations and facilitating effective communication both internally and...

  • Executive Assistant

    2 days ago

    New York, United States summitbkpg Full time

    We are seeking an Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company. Tasks Responsibilities: Handle administrative needs of Executive Arrange conference calls and meetings Plan work-related travel details Receive visitors Train and supervise lower-level clerical staff Maintain and...

  • Executive Assistant

    7 days ago

    New York, United States BGB Group Full time

    Executive Assistant at BGB Group (View all jobs) (http://www.bgbgroup.com/careers.html) New York, NY BGB Group Executive Assistant Our Agency BGB Group is a healthcare communications agency that offers a wide range of services, including advertising, medical education, payer marketing, and consulting services. Known for excellence and professionalism,...

  • Executive Assistant

    7 days ago

    New York, New York, United States Phaxis Full time

    About PhaxisPhaxis is a globally recognized hedge fund dedicated to delivering exceptional results. Our team of experienced professionals works tirelessly to maintain our position as leaders in the industry.This role presents an exciting opportunity for an accomplished executive assistant to join our organization and contribute their skills to support senior...

  • Executive Assistant

    4 days ago

    New York, United States Atrium Staffing Full time

    About Atrium: What you do matters. As a people-centric organization, we foster an environment of collaboration, high-performance and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team. Client Overview: Our client, a well known law firm provides essential support for a dynamic...

  • Executive Assistant

    1 week ago

    New York, United States Glocap Full time

    Our client, a New York-based family office, is seeking an Executive Assistant to provide administrative support to the General Counsel/COO. On a daily basis, judgment and problem-solving skills are used to identify and implement solutions to accomplish significant business goals. This is a role supporting a fast-paced executive in a high-energy environment....

  • Executive Assistant

    1 week ago

    New York, United States Glocap Full time

    Our client, a New York-based family office, is seeking an Executive Assistant to provide administrative support to the General Counsel/COO. On a daily basis, judgment and problem-solving skills are used to identify and implement solutions to accomplish significant business goals. This is a role supporting a fast-paced executive in a high-energy environment....

  • Executive Assistant

    1 week ago

    New York, United States AscendHire Full time

    EXECUTIVE ASSISTANT COMMUNICATIONS AT LEADING PHILANTHROPIC ORGANIZATION Base Salary is $85K to $95K (based upon candidate and experience); Discretionary Bonus; and Excellent Benefits Hybrid with Three (3) Days in Office and Two (2) Days Remote | 9am-6pm Daily Leading philanthropic organization looking for an experienced executive/administrative support...

  • Executive Assistant

    1 week ago

    New York, United States AscendHire Full time

    EXECUTIVE ASSISTANT COMMUNICATIONS AT LEADING PHILANTHROPIC ORGANIZATION Base Salary is $85K to $95K (based upon candidate and experience); Discretionary Bonus; and Excellent Benefits Hybrid with Three (3) Days in Office and Two (2) Days Remote | 9am-6pm Daily Leading philanthropic organization looking for an experienced executive/administrative support...

  • Executive Assistant

    2 days ago

    New York, United States Publicis Groupe Full time

    Company description Publicis Media harnesses the power of modern media through global agency brands CJ, Performics, Publicis Collective, Publicis Health Media, Spark Foundry, Starcom and Zenith. A key business solution of Publicis Groupe ([Euronext Paris FR0000130577, CAC 40], Publicis Media’s digital-first, data-driven global practices deliver client...

  • Executive Assistant

    1 week ago

    New York, United States BGB Group Full time

    Job DescriptionJob DescriptionBGB GroupExecutive AssistantOur AgencyBGB Group is a healthcare communications agency that offers a wide range of services, including advertising, medical education, payer marketing, and consulting services. Known for excellence and professionalism, we're hired as strategic and creative partners by our biopharmaceutical...

  • Executive Assistant

    2 days ago

    New York, United States Online Remote Jobs Full time

    About the job Executive Assistant DescriptionExecutive Assistant Are you extremely well-organized, business savvy, and a strong communicator? If so, this position is calling your name! We are looking for an Executive Assistant with 1+ years of experience supporting upper-level management to work as our client's right hand. Responsibilities: Assist...

  • Executive Assistant

    3 days ago

    New York, United States Addition Management Full time

    Position: Executive Assistant Location: Manhattan, NY (In-office) Salary: 70k - 90k High end Luxury goods Corporation seeks an Executive Assistant to join their Team Responsibilities: • Exhibits professionalism required to represent Executive office. • Ensures accuracy of information. • Delivers a high volume of work with a keen attention to detail....

  • Executive Assistant

    2 days ago

    New York, United States Columbia University Full time

    Job Type: Officer of Administration Regular/Temporary: Regular Hours Per Week: 35 Standard Work Schedule: 9AM-5PM, M-F Building: 51 Audubon Ave, New York, NY 10032 Salary Range: 75,000 - 83,000 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications,...