Executive Assistant

4 weeks ago

Cambridge, United States Manning Personnel Group, Inc. Full time

A thriving biotechnology company located in Cambridge is seeking an Executive Assistant to provide high level support to members of the executive team and their business priorities. The ideal candidate will be professional, articulate and enjoy working within a collaborative, fast-paced environment. The EA will leverage a broad range of skills with a high degree of professionalism, initiative and collaboration, and exercise good judgment in a variety of situations. They must be proactive, be able to work well under pressure and handle a wide variety of activities with significant attention to detail and handle confidential matters with discretion.


RESPONSIBILITIES:

  • Provide high-level executive administrative support to assigned senior executives of the company.
  • Regularly handle confidential and proprietary information with utmost discretion.
  • Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, and stay several steps ahead to maintain efficiency.
  • Coordinate and organize international and domestic travel, hotel accommodations, car service, preparation of itineraries/materials, etc.
  • Manage expense reporting in a timely manner.
  • Manage high level meeting planning and logistics including preparing and printing materials, comprised of; reports, PowerPoint presentations, spreadsheets, and other documents / materials, as needed.
  • Arrange off-site meetings including venue, accommodations, catering, meeting supplies, etc., as needed.
  • Schedule and coordinate numerous weekly meetings.
  • Act as point person for visiting executives and corporate investors.


QUALIFICATIONS:

  • Bachelor’s Degree
  • 3+ years previous administrative experience supporting senior professionals is required.
  • A thorough knowledge of word-processing, centralized file server and standard office equipment is required. Must have advanced skills with MS Word, Excel, PowerPoint and Outlook.
  • Strong organizational skills and superior attention to detail.
  • Demonstrated ability to anticipate needs and issues before they arise, proactively identify solutions and work independently and collaboratively to problem-solve conflicts.
  • Exceptional interpersonal skills; poise, professionalism and the ability to build relationships with staff and board members.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Willingness to assume additional responsibility and learn new skills.


We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

  • Executive Assistant

    2 weeks ago

    Cambridge, United States KNF&T Full time

    Executive Assistant A highly accredited hospital in Cambridge, MA is seeking an Executive Assistant to join their team and provide support to various hospital executives. Apply today! Some daily responsibilities of the position include: Performing a Executive Assistant, Executive, Assistant, Technology, Staffing

  • Executive Assistant

    2 weeks ago

    Cambridge, United States Kelly Services, Inc. Full time

    #x. A 0;We are looking for a responsive, proactive, and organized Executive Assistant to provide executive support a Senior Officer for a temporary period. This person will be a member of the Administration team and will play a pivotal role in provid Executive Assistant, Executive, Assistant, Business Services, Staffing, VP

  • Executive Assistant

    2 weeks ago

    Cambridge, United States Randstad North America, Inc. Full time

    Randstad is working with a bank to fill a position supporting their executive team. This person will be integral in meeting coordination, taking and recording meeting minutes, and overall drafting correspondence on behalf of executive and department. Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    7 days ago

    Cambridge, United States Harvard University Full time

    The Berkman Klein Center for Internet & Society (BKC) at Harvard University seeks an Executive Assistant to be responsible for administrative logistics and coordination for the senior leadership team of the Center including Senior Director of Applied Executive Assistant, Executive, Assistant, Education, Business Services, Director

  • Executive Assistant

    2 weeks ago

    Cambridge, United States Randstad North America, Inc. Full time

    Randstad is working with a prestigious bank to fill a position supporting their President and COO. This person will be integral in meeting coordination, creating presentations, and overall drafting correspondence on behalf of executive and department Executive Assistant, Executive, Assistant, Business Services, Staffing

  • Executive Assistant

    2 weeks ago

    Cambridge, United States Harvard University Full time

    This position will provide executive-level administrative support to Harvard Universitys Office of the Vice Provost for Research (OVPR). The OVPR office functions across the University to encourage, cultivate, and coordinate high-impact academic res Executive Assistant, Executive, Office Manager, Assistant, Research, Education, Business Services

  • Executive Assistant

    2 weeks ago

    Cambridge, United States Harvard University Full time

    Harvard Law Schools Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high-quality assistance they need to successfully teach, conduct research, and advance scholarship. Wh Executive Assistant, Executive, Assistant, Support, Technology, Faculty

  • Executive Assistant

    6 days ago

    Cambridge, United States Harvard University Full time

    Basic Qualifications 5 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience. Additional Information This is a term appointment currently expected to extend through June 30, 2025, with potential for renewal subject to...

  • Executive Assistant

    5 days ago

    Cambridge, United States Manning Personnel Group, Inc. Full time

    Our client, a dynamic biotech company, is seeking an Executive Assistant / Office Manager to support with calendar and scheduling for executives and maintaining office space, among other responsibilities. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to...

  • Executive Assistant

    7 days ago

    Cambridge, United States Manning Personnel Group, Inc. Full time

    Our client, a dynamic biotech company, is seeking an Executive Assistant / Office Manager to support with calendar and scheduling for executives and maintaining office space, among other responsibilities. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to...

  • Executive Assistant

    7 days ago

    Cambridge, United States Manning Personnel Group, Inc. Full time

    Our client, a dynamic biotech company, is seeking an Executive Assistant / Office Manager to support with calendar and scheduling for executives and maintaining office space, among other responsibilities. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be able to...

  • executive assistant

    4 weeks ago

    Cambridge, Massachusetts, United States The Judge Group Full time

    Our client is currently seeking a EXECUTIVE ASSISTANTJob Title: Executive Assistant Location: Cambridge, MA Worksite Type: Onsite Work Schedule: 17.5 hours/week Duration: 2 monthsQualifications & Requirements:Experience and knowledge of Microsoft Office Applications and related computer software and electronic communications tools such as Zoom, Teams, and...

  • Executive Assistant

    4 weeks ago

    Cambridge, United States ACL Digital Full time

    Executive AssistantCambridge, MA 02138 2 months contract with possible ext.Part time 17.5 hours/weekWork Schedule: 17.5 hours/week Location: 100% ONSITE Duration: 2 months - Is there potential for extension or conversion? THIS POSTING IS TO COVER SOME SUPPORT NEEDS WHILE WE FINALIZE RECRUITMENT FOR THE FULL TIME POSITION. IT WOULD BE A MAXIMUM OF 2 MONTHS....

  • Executive Assistant

    2 weeks ago

    Cambridge, United States TileDB, Inc. Full time

    TileDB is looking for a highly organized and proactive Executive Assistant to support our CEO, CRO, and the broader executive suite. This role is pivotal for the smooth operation of our fast-paced startup. The ideal candidate will excel in a dynamic environment, managing multiple priorities with a high degree of professionalism and efficiency. In addition to...

  • Executive Assistant

    3 weeks ago

    Cambridge, United States TileDB, Inc. Full time

    Job DescriptionJob DescriptionTileDB is looking for a highly organized and proactive Executive Assistant to support our CEO, CRO, and the broader executive suite. This role is pivotal for the smooth operation of our fast-paced startup. The ideal candidate will excel in a dynamic environment, managing multiple priorities with a high degree of professionalism...

  • Executive Assistant

    1 week ago

    Cambridge, United States Planet Professional Full time

    Executive AssistantContract to Perm Hourly: $32-35hrSalary: $70-74K Onsite - CambridgeMust Haves:Banking or Finance industry experienceGovernance experience Job Summary:Under the general direction of the President, assist with administrative activity and communication with the governing body.We are looking for a candidate with:• At least 3 years executive...

  • Executive Assistant

    3 weeks ago

    Cambridge, United States Planet Professional Full time

    Executive AssistantContract to Perm Onsite (will consider hybrid candidates but highly prefer to be onsite)Vaccination Requirements: noMust Haves:3 years of EA experienceMS OfficeBanking or Finance industry experienceJob Summary/Description:Function:Under the general direction of the President, assist with administrative activity and communication with the...

  • Executive Assistant

    4 weeks ago

    Cambridge, United States Planet Professional Full time

    Executive AssistantContract to Perm Onsite (will consider hybrid candidates but highly prefer to be onsite)Vaccination Requirements: noMust Haves:3 years of EA experienceMS OfficeBanking or Finance industry experienceJob Summary/Description:Function:Under the general direction of the President, assist with administrative activity and communication with the...

  • Executive Assistant

    1 week ago

    Cambridge, United States Planet Professional Full time

    Executive AssistantContract to Perm Hourly: $32-35hrSalary: $70-74K Onsite - CambridgeMust Haves:Banking or Finance industry experienceGovernance experience Job Summary:Under the general direction of the President, assist with administrative activity and communication with the governing body.We are looking for a candidate with:• At least 3 years executive...

  • Executive Assistant

    7 days ago

    Cambridge, United States Planet Professional Full time

    Executive AssistantContract to Perm Hourly: $32-35hrSalary: $70-74K Onsite - CambridgeMust Haves:Banking or Finance industry experienceGovernance experience Job Summary:Under the general direction of the President, assist with administrative activity and communication with the governing body.We are looking for a candidate with:• At least 3 years executive...