Administrative Assistant

2 days ago


Reading, United States JVT Advisors Full time

Admin Assistant needed with an Accounting company in Reading, MA. 100% on-site, M-F (8:30am - 5:30pm) - flexible start/stop times. Direct placement, full benefits.

The Administrative Assistant position is responsible for greeting clients and vendors; assisting with billing and weekly time reports; ordering and stocking kitchen and office supplies, ordering maintenance of postage machine and copiers/printers; ordering meals for tax season; maintaining common areas; sorting and distributing mail on a daily basis; scanning documents and saving to electronic storage; and other responsibilities to support office administration.


Essential Job Functions

Answer phones and greet clients/vendors

Schedule conference calls/conference rooms/courier services as needed

Book travel/conferences for staff as needed

Track inventory of office/kitchen supplies and place orders as needed

Track inventory of stationery products and place orders as needed

Monitor office printers/copiers, postage machine and shred bins for services & supplies

Mail delivery and distribution including daily trips to post office

Assist with tax season meal ordering

Ensure that common/kitchen areas are clean and tidy

Accurately and efficiently format, proof, finalize and distribute Firm documents, adhering to the established guidelines and quality control methodologies and standards.

Scan documents and save them to file

Assist with other administrative duties, including but not limited to office administration, executive support, and other support areas as needed


Preparation, Knowledge, Skills and Abilities

Must have experience in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

QuickBooks helpful.

Five years of experience in office administration

Strong attention to detail

Ability to work both independently and as part of a team environment

Ability to manage multiple tasks in fast paced environment

Reliable and strong work ethic

Mature and positive attitude



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