Budget Analyst

3 weeks ago

Bethesda, United States GAP Solutions, Inc. Full time

Position Objective: Provide services as a Budget Analyst in support of the overall functions of the National Institute on Drug Abuse (NIDA) within the National Institutes of Health (NIH). The purpose of this position is to provide budget analysis services in The National Institute on Drug Abuse (NIDA) Financial Management Branch (FMB) to support the NIDA mission.




Duties and Responsibilities:

  • Work with staff on the planning, developing, formulating, preparing, executing and/or monitoring for budgets of the Institute. 4
  • Identify potential issues and discuss with staff.
  • Work with staff on the development of annual work plans and schedules for the execution of approved budgets.
  • Work with Budget Program Analyst to manage central expenses.
  • Work with staff on the executing and/or monitoring for budgets of the divisions and programs of the Institute.
  • Provide assistance with budgetary and financial management services.
  • Monitor, review, and reconcile information relating to commitments, obligations, expenditures and reimbursable orders. 1
  • Work with staff on budget preparation and administration.
  • Provide assistance with budgetary and financial management services.
  • Monitor and analyze funding plans and organization spending projections; prepare justifications as required.
  • Obtain, organize and maintain necessary documentation requiring signatures.
  • Conduct review of obligating documents in accounting systems.
  • Document and manage business partner agreements through Excel-based logs.
  • Assist in processing inter/intra agency agreements and direct funding citations in keeping with defined budget authority levels. 2
  • Process inter/intra agency agreements and direct funding citations in keeping with defined budget authority levels.
  • Document and analyze data changes and update systems appropriately.
  • Perform detailed budget analysis on various budget categories and information submitted by the divisions and programs of the Institute.
  • Prepare budget charts, graphs and tables using Excel and PowerPoint for use by budget office staff.
  • Update various spreadsheets pertaining to procurement, budgets, awards and extramural grant awards.
  • Create, maintain and monitor various databases; provide reports on information stored in databases.
  • Perform detailed budget analysis on various budget information.
  • Prepare budget charts, graphs and tables using Excel and PowerPoint for use by internal and external NIH requestors.
  • Assist with all phases of the budget process to include formulation, monitoring, presentation and execution.
  • Analyze data and produce financial reports to be used by staff in determining financial resources and budget allocations.
  • Prepare, analyze and track budget and financial reports. 3
  • Perform specialized duties for agency and IC agreements, gifts funds and requests for use of appropriated funds.
  • Notify senior analysts of issues regarding budgetary concerns such as deviation from policy or special exceptions.
  • Work with staff to prepare for budget meetings; coordinate with budget officer and staff.
  • Keep current on budget and NIH policies and procedures and keep updated reference materials to provide staff with changes.
  • Perform a broad range of data analytics for Budget Program Analyst so that the Institute can make data informed decisions on resources; identify trends, gaps and potential cost savings.
  • Monitor and analyze funding plans and organization spending projections.
  • Work with budget analysts in preparing the end of year reporting.
  • Work with staff to gather and print information for budget spreadsheets.
  • Reconcile contract invoices and create projections based upon historical data.
  • Research and query data in order to prepare the annual briefing and budget materials which serve as a resource for the budget office and scientific staff.
  • Provide budgetary and financial management services.
  • Prepare budget charts, graphs and tables for use by internal and external NIH requestors.
  • Monitor and verify accuracy of data; identify errors and perform corrections.
  • Update budget system with allocations and expenditures. Identify errors and make corrections.
  • Maintain and update databases; monitor and verify accuracy of data; identify errors and make corrections.
  • Reconcile all budget formulation files, spreadsheets, and internal reports.
  • Track all expenditures and transfers against the budget throughout the fiscal year.
  • Develop and maintain budget presentation master files and spreadsheets.
  • Update spreadsheets pertaining to procurement, budgets and awards.
  • Develop, update and maintain spreadsheets for tracking budgets.
  • Prepare spreadsheets to analyze information.
  • Develop methods and procedures to enhance the financial monitoring and management of programs; assist in development of operating guidelines.
  • Assemble and analyze accurate financial data for presentation to senior management to make critical decisions.
  • Work with staff on the preparation of cost estimates for projects and activities.
  • Collaborate with Budget Team staff to estimate fiscal year and end-of-year budgets.
  • Prepare data summaries for presentation to the various oversight and advisory groups.
  • Gathers financial information and develops spreadsheets to support coordination of budgetary activities.
  • Monitor and analyze expenditures and organizational spending plans to assist with budgetary activities.
  • Populate and maintain budget formulation master files and spreadsheets for use in coordinating budget planning activities.
  • Process inter/intra agency agreements and direct funding citations in keeping with defined budget authority levels.
  • Develop, update and maintain spreadsheets for tracking budgets.
  • Conduct management reviews or audits of financial data and reports and provide appropriate summary conclusions.
  • Monitor and analyze funding plans and organization spending projections; prepare justifications as needed.
  • Provide detailed, comparative projections of financial data and spending plans.




Basic Qualifications:

  • Bachelor’s degree in Accounting, Finance, General Business, Business Economics, or a related discipline.
  • Skilled in SharePoint and MS Office.
  • Experience with financial and/or accounting systems.
  • Experience with allocation review and planning and annual budget preparation and reconciliation, funds tracking, and auditing,
  • Experience with invoice review and processing, strategic financial planning, account reconciliation, fiscal year closeout, statistical analysis, requisition management, data analytics, pivot tables, and invoicing.
  • Knowledge of the Federal Acquisition Regulations (FAR).




Minimum Qualifications:

  • Ability to multi-task and pay close attention to detail.
  • Excellent analytical, organizational and time management skills.
  • Strong communication skills, both oral and written.

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