General Affairs Assistant

4 weeks ago

Port Washington, United States Dashing Diva Full time

Job Summary:

Dashing Diva is seeking a highly organized and proactive General Affairs Assistant to support the daily operations of our Port Washington, NY office, as well as other company properties. In this role, you will assist with office management tasks, facility maintenance, vendor coordination, and administrative support for the General Affairs Department. The ideal candidate will help ensure the smooth functioning of the office by managing supplies, supporting events, and handling various operational needs. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment. You will report directly to the Senior Director of General Affairs and contribute to maintaining a productive and efficient workplace. This position is a one-year contract position, with a possibility to transition into full-time.


Major Duties & Responsibilities:

Office administrative support

  • Assist and maintain office environment, security, cafeteria, cleaning services, transportation, mailroom, and other essential office operations.
  • Provide administrative support to executive team members as needed.
  • Administrative work to purchase of office supplies and essentials
  • Track office inventory, including office stationery, janitorial and cafeteria supplies, as well as IT equipment (PCs, Macs, printers, phones, etc.).
  • Assist with office equipment setup, furniture relocation, and other office logistics.
  • Support new hire onboarding and IT helpdesk activities.
  • Assist to develop and maintain relationships with suppliers and vendors
  • Assist in the planning, coordination, and support of company events.


Facility Management

  • Assist in monitoring and reporting on construction and renovation projects.
  • Communicate with general contractors and workers under the direction of the Senior Director of General Affairs.
  • Support routine maintenance schedules and maintain detailed service logs.
  • Ensure facilities comply with safety, fire, and other regulatory requirements.


Event Management & CEO/Executive Support

  • Assists and supports on planning, setting up all kinds of events.
  • Provide transportation for company guests and CEO guests using a company vehicle.
  • Handle personal errands for the CEO as needed.


Qualifications:

  • Bachelor's degree in a related field (Electrical/Mechanical, Civil Engineering preferred).
  • 1+ years of relevant experience with a proven track record of success.
  • Experience in facility or building maintenance, compliance, and handling DOB permits is a plus.
  • Familiarity with construction, renovations, and working with contractors is an asset.
  • Basic computer trouble shooting, IT skills and experience with IT support.
  • Electrical or construction knowledge is a plus.
  • Ability to assemble furniture and perform general handyman tasks is an asset.
  • Must have proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
  • Bilingual in Korean and English is preferred.
  • A valid driver’s license is required, with the ability to drive company or personal vehicles for work-related tasks.


Key Competencies:

  • Quick learner with the ability to adapt to changing priorities.
  • Strong sense of responsibility and commitment to task completion.
  • Self-motivated with excellent time management skills.
  • Strong problem-solving and analytical abilities.
  • Excellent communication skills and ability to foster positive relationships.
  • Solid negotiation skills.
  • A team player who values collaboration and inclusivity.
  • A willingness to work beyond standard hours, including evenings, weekends, and holidays if necessary.


Physical Requirements:

  • Ability to lift and move objects up to [specific weight, e.g., "50 lbs. and less."
  • Ability to stand, walk, and move around for extended periods.
  • Occasional travel required between the Port Washington office and properties in Long Island, NYC, and NJ, within a 30 – 50-mile radius.

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