Executive Assistant

2 days ago

Atlanta, United States Artera Services Full time

Job Title: Executive Assistant to the CPO and CLO

Location: Atlanta, GA

Reports To: Executive Assistant to the CEO


Job Summary


We are seeking a highly organized, proactive, and professional Executive Assistant to provide dedicated support to the Chief People Officer and the Chief Legal Officer. The ideal candidate will act as a strategic partner, ensuring seamless coordination of day-to-day activities while maintaining the highest level of confidentiality and efficiency. This role requires exceptional organizational skills, a strong sense of initiative, and the ability to thrive in a fast-paced, dynamic environment.


Key Responsibilities


Executive Administrative Support

  • Manage complex calendars, ensuring optimal scheduling and prioritization of meetings and tasks.
  • Coordinate travel arrangements, including itineraries, accommodations, and expense reports.
  • Maintain composure and professionalism in occasionally high-pressure situations.
  • Exhibit confidence and ease when interacting with senior executives.
  • Exemplify a positive and professional attitude, coupled with strong work ethic, practical judgment, and a solutions-oriented mindset.
  • Demonstrate a commitment to excellence and a desire to consistently excel in the role.


Strategic Partnership

  • Serve as a trusted partner, anticipating needs and taking proactive action accordingly.
  • Prepare detailed materials, research, and presentations for meetings.
  • Track action items from meetings and ensure timely follow-up and execution.


Team Collaboration

  • Act as a liaison between the executive and internal/external stakeholders.
  • Coordinate team events, off-sites, and meetings, ensuring all logistical needs are met.


Project Management

  • Manage multiple projects and deadlines with efficiency and attention to detail.
  • Exhibit efficient time management and a commitment to continuous improvement, taking ownership of responsibilities and holding both self and others accountable for deadlines.


Event Planning

  • Organize and execute executive-level events, such as board meetings, conferences, and client meetings.
  • Handle all event logistics, ensuring flawless execution.


Confidentiality and Discretion

  • Handle sensitive information with the utmost confidentiality and professionalism.
  • Exercise sound judgment in managing information and determining what requires escalation.


Qualifications and Skills

Required:

  • Bachelor’s degree in Business Administration, Communications, Project Management or a related field; equivalent experience may be considered.
  • 10+years of experience supporting C-level executives or equivalent senior leadership roles.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Proven experience with Event Management, including planning and coordinating executive-level events, meetings, etc.
  • Systems Adaptability: comfortable learning and using a wide variety of systems and tools, such as Concur, Legal Tracker, or other business platforms, with a proven ability to adapt to new technologies quickly.


Attributes:

  • Time Management: Exceptional ability to manage competing priorities and deliver high-quality results under tight deadlines.
  • Communication: Excellent written and verbal communication skills with a professional demeanor.
  • Problem-Solving: Strong critical thinking and decision-making abilities.
  • Proactivity: Anticipates needs and takes initiative without prompting.
  • Emotional Intelligence: Strong interpersonal skills with an ability to handle sensitive situations.
  • Adaptability: Thrives in a fast-paced, ever-changing environment.

  • Executive Assistant

    3 months ago

    Atlanta, United States Atlanta Fine Homes Sotheby's International Realty Full time

    Company DescriptionAtlanta Fine Homes Sotheby's International Realty is a unique upper-tier residential brokerage in Atlanta, GA. Our mission is centered around passion, experience and reputation, guiding our interactions and business practices. We provide unparalleled real estate experiences, excellent client services and prioritize our team's reputation...

  • Executive Assistant

    2 months ago

    Atlanta, United States Atlanta Fine Homes Sotheby's International Realty Full time

    Company DescriptionAtlanta Fine Homes Sotheby's International Realty is a unique upper-tier residential brokerage in Atlanta, GA. Our mission is centered around passion, experience and reputation, guiding our interactions and business practices. We provide unparalleled real estate experiences, excellent client services and prioritize our team's reputation...

  • Executive Assistant

    2 months ago

    atlanta, United States Atlanta Fine Homes Sotheby's International Realty Full time

    Company DescriptionAtlanta Fine Homes Sotheby's International Realty is a unique upper-tier residential brokerage in Atlanta, GA. Our mission is centered around passion, experience and reputation, guiding our interactions and business practices. We provide unparalleled real estate experiences, excellent client services and prioritize our team's reputation...

  • Executive Assistant

    2 months ago

    atlanta, United States Atlanta Fine Homes Sotheby's International Realty Full time

    Company DescriptionAtlanta Fine Homes Sotheby's International Realty is a unique upper-tier residential brokerage in Atlanta, GA. Our mission is centered around passion, experience and reputation, guiding our interactions and business practices. We provide unparalleled real estate experiences, excellent client services and prioritize our team's reputation...

  • Executive Assistant

    4 weeks ago

    Atlanta, United States Careerbuilder-US Full time

    EXECUTIVE ASSISTANT TO CEO Challenging opportunity supporting Chief Executive Officer. This is perfect for an independent self-starter who thrives in an authentic and motivating environment. Your experience managing a wide range of high-level administrative responsibilities as well as a complex executive calendar will assure your invaluable place on the...

  • Executive Assistant

    4 weeks ago

    Atlanta, United States 3T Consulting Group LLC Full time

    3TG Staffing Solutions Who Are We? We are a 100% women-owned business comprised of an encouraging, supportive, and diverse team who works to provide solutions and qualified staff for our clients. We maintain a high level of communication and function as a cohesive, collaborative team. If we sound like a good fit for you, we would love to hear from you! ...

  • Executive Assistant

    1 month ago

    Atlanta, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are seeking an Executive Assistant to join our team based in College Park, Georgia. This role offers a contract to hire employment opportunity, providing critical support to our executive team within our industry. The Executive Assistant will be responsible for managing and maintaining executive schedules, coordinating team...

  • Executive Assistant

    4 weeks ago

    Atlanta, United States Hapag-Lloyd AG Full time

    ABOUT THE ROLE At Hapag-Lloyd, we will support the further development of your skills in our culturally diverse, stimulating environment as you help us grow our customer base. We are seeking a dynamic and proactive Executive Assistant to provide comprehensive support to our executive team by applying advance skills, serving as a resource in the resolution of...

  • Executive Assistant

    4 weeks ago

    Atlanta, United States Stein Law LLC Full time

    Benefits: 401(k) 401(k) matching Bonus based on performance Competitive salary Dental insurance Health insurance Paid time off Parental leave Profit sharing Vision insurance Stein Law is seeking a highly organized and proactive Executive Assistant to support the Partners of our law firm. This role requires exceptional multitasking abilities, strong...

  • Executive Assistant

    4 weeks ago

    Atlanta, United States Cox & Company, LLC Full time

    Job Title: Executive Assistant Location: Atlanta Reports To: PRESIDENT  Job Summary:The Executive Assistant provides administrative support to the President, including managing schedules, organizing meetings, handling communication, and overseeing special projects. This role requires exceptional organizational skills, discretion, and the ability to...

  • Executive Assistant

    4 weeks ago

    atlanta, United States Cox & Company, LLC Full time

    Job Title: Executive Assistant Location: Atlanta Reports To: PRESIDENT  Job Summary:The Executive Assistant provides administrative support to the President, including managing schedules, organizing meetings, handling communication, and overseeing special projects. This role requires exceptional organizational skills, discretion, and the ability to...

  • Executive Assistant

    2 weeks ago

    Atlanta, United States Cox & Company, LLC Full time

    Job Title: Executive AssistantLocation: AtlantaReports To: PRESIDENTJob Summary:The Executive Assistant provides administrative support to the President, including managing schedules, organizing meetings, handling communication, and overseeing special projects. This role requires exceptional organizational skills, discretion, and the ability to manage...

  • Executive Assistant

    3 weeks ago

    Atlanta, United States Cox & Company, LLC Full time

    Job Title: Executive AssistantLocation: AtlantaReports To: PRESIDENTJob Summary:The Executive Assistant provides administrative support to the President, including managing schedules, organizing meetings, handling communication, and overseeing special projects. This role requires exceptional organizational skills, discretion, and the ability to manage...

  • Executive Assistant

    4 weeks ago

    Atlanta, United States Cox & Company, LLC Full time

    Job Title: Executive Assistant Location: Atlanta Reports To: PRESIDENT  Job Summary:The Executive Assistant provides administrative support to the President, including managing schedules, organizing meetings, handling communication, and overseeing special projects. This role requires exceptional organizational skills, discretion, and the ability to...

  • Executive Assistant

    2 months ago

    atlanta, United States Builders Full time

    Position SummaryThe Executive Assistant provides comprehensive administrative support to the President/CEO and Chief of Staff, ensuring smooth operations and workflow efficiency. This role involves leading administrative efforts for special events, projects, initiatives, and programs while serving as a key liaison for both internal and external contacts....

  • Executive Assistant

    4 weeks ago

    Atlanta, United States Builders Full time

    Position SummaryThe Executive Assistant provides comprehensive administrative support to the President/CEO and Chief of Staff, ensuring smooth operations and workflow efficiency. This role involves leading administrative efforts for special events, projects, initiatives, and programs while serving as a key liaison for both internal and external contacts....

  • Executive Assistant

    3 months ago

    Atlanta, United States Builders Full time

    Position SummaryThe Executive Assistant provides comprehensive administrative support to the President/CEO and Chief of Staff, ensuring smooth operations and workflow efficiency. This role involves leading administrative efforts for special events, projects, initiatives, and programs while serving as a key liaison for both internal and external contacts....

  • Executive Assistant

    4 weeks ago

    Atlanta, United States Insight Global Full time

    The Executive Assistant (EA) role is critical in supporting the CEO and other executives by managing calendars, coordinating business initiatives, and handling confidential matters. The EA must be highly organized, proactive, and able to handle multiple tasks efficiently in a fast-paced environment. The role involves direct interaction with internal and...

  • Executive Assistant

    2 months ago

    atlanta, United States Insight Global Full time

    The Executive Assistant (EA) role is critical in supporting the CEO and other executives by managing calendars, coordinating business initiatives, and handling confidential matters. The EA must be highly organized, proactive, and able to handle multiple tasks efficiently in a fast-paced environment. The role involves direct interaction with internal and...

  • Executive Assistant

    2 months ago

    atlanta, United States Insight Global Full time

    The Executive Assistant (EA) role is critical in supporting the CEO and other executives by managing calendars, coordinating business initiatives, and handling confidential matters. The EA must be highly organized, proactive, and able to handle multiple tasks efficiently in a fast-paced environment. The role involves direct interaction with internal and...