Administrative Assistant
3 days ago
Administrative Assistant
Contract
5-6 months
Start 10/21
Interview process: phone interview + video interview
Industry: Hospital, cancer research, 10,000 employees, 30+ in this Research department, supports a senior Researcher
Hours: full time
Location: Boston (Longwood Medical area)
WFH situation: Hybrid (3 days onsite to start - can probably reduce to 2 over time if the person is doing well)
Background check- yes
Covid vaccinated- yes + booster
Flu vaccinated- yes
Why open: Maternity leave. Supports a senior Researcher with general administrative tasks, including Email correspondence, Schedule meetings & zooms, Help complete grant applications, Type letters of recommendation, Type travel agendas, Process travel expenses, use MS Office & Adobe.
Must haves:
-3+ years of administrative experience in an office setting
-Has done work to support an executive (like scheduling & expenses)
-MS Office
Preferred:
-Bachelor degree
-Healthcare / clinical / medical / research industry
-Adobe (for diagrams & figures)
Job Description:
The Administrative Assistant provides administrative to a senior faculty member Principal Investigator (PI) managing a large laboratory research program. This individual will report directly to the PI and work closely with PI’s Laboratory Manager, Grants Management Specialist, and Department Administrator.
Responsibilities:
- Close communication with PI, including twice weekly one-on-one check-in meetings. Attend weekly meetings with department grants office, quarterly financial review meetings, and quarterly meetings with Philanthropy
- Schedule meetings on behalf of PI, including polling for availability, setting up Outlook/Zoom holds, and reserving conference rooms.
- Email, general correspondence, and preparing letters of recommendation, grant applications, and academic journal articles.
- Maintain biosketches, CVs, and other reference documents.
- Perform general office duties such as typing, data entry, filing, copying, scanning, faxing, sorting mail, answering phone and greeting visitors, maintaining tidiness of office area, ordering office supplies, and facilitating maintenance of equipment.
- Assist PI with peer review processes for grant applications and academic journal articles, as needed.
- Prepare monthly Pcard reconciliations. Prepare and process expense reports, travel reimbursements, and requests for vendor payments.
- Coordinate travel arrangements for PI, laboratory personnel, postdoctoral candidates, and visiting speakers, as needed.
- Facilitate academic and hospital appointment processes, maintenance of licenses, academic society memberships/dues, credentialing and certifications, as needed.
- May be responsible for the planning and preparation of conferences/retreats, which includes booking the venue, coordinating speakers, arranging audiovisual equipment, and ordering food services.
- Perform duties related to other special projects as needed.
- Knowledge & Skills Required:Strong communication (verbal and written) skills, interpersonal skills, and experience working successfully with a wide variety and levels of faculty and staff (e.g., research faculty, fellows, research technicians, administrative staff, etc.)
- Demonstrated organizational skills and a strong attention to detail
- Team player who can work in a fast moving, deadline-driven environment
- Ability to work independently and balance multiple complex projects simultaneously
- Must have computer skills, including the use of Microsoft Office Suite, Zoom, Endnote, Adobe Acrobat, Dropbox, familiarity with Mac OS
-
Assistant Administrative
2 weeks ago
Boston, United States JetBlue Full timeThe Administrative Assistant will provide administrative and staff support to an assigned department. The duties of the position include supporting the Base Managers, Crewmembers, general administrative tasks, receptionist and project based work. Ess Administrative, Leadership, Administrative Assistant, Microsoft, Assistant, Manager, Technology, Airline
-
Administrative Assistant
4 weeks ago
Boston, United States Atlantic Group Full timeJob Overview - Administrative Assistant: Join our client in Boston, MA, as a temporary Administrative Assistant, providing vital support to the Director and managing key projects. Strong organizational and interpersonal skills are essential, as you'll be the main contact for the Center's activities. Compensation: $22-24/hour Location: Boston,...
-
Administrative Assistant
2 weeks ago
Boston, United States The Panther Group Full timeThe Panther Group has an immediate need for an Administrative Assistant in Boston, MA. Responsibilities: Receptionist & customer service support Receive division mail, sort packages, assist with parking questions, and general customer service inquiri Administrative Assistant, Administrative, Operations, Assistant, Staffing, Support
-
Administrative Assistant
5 days ago
Boston, Massachusetts, United States Beacon Hill Full timeAdministrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will provide administrative support to the Property Management Administrator and assist with various tasks related to property management.Key Responsibilities:Manage requests for information and assistance from...
-
Administrative Assistant
1 week ago
Boston, Massachusetts, United States Beacon Hill Full timeAdministrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will provide administrative support to the Property Management Administrator and contribute to the smooth operation of our Supported Housing - Property Management portfolio.Key...
-
Administrative Assistant
4 weeks ago
boston, United States Compunnel Inc. Full timeJob Description:The Business Enterprise Systems Transformation (BEST) Administrative Assistant for Program Management & Procurement Support. The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy...
-
Administrative Assistant
1 month ago
Boston, United States Compunnel Inc. Full timeJob Description:The Business Enterprise Systems Transformation (BEST) Administrative Assistant for Program Management & Procurement Support. The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy...
-
Administrative Assistant
1 month ago
Boston, United States Compunnel Inc. Full timeJob Description:The Business Enterprise Systems Transformation (BEST) Administrative Assistant for Program Management & Procurement Support. The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy...
-
Administrative Assistant
2 weeks ago
Boston, Massachusetts, United States PeopleShare Full timeAdministrative Support Opportunity We are seeking a detail-oriented and organized individual to join our team as an Administrative Assistant. As a key member of our team, you will be responsible for providing exceptional customer service and administrative support to our clients. Responsibilities: * Answering phone calls and responding to customer...
-
Administrative Assistant
4 weeks ago
Boston, United States JobRialto Full timeJob Description: The Business Enterprise Systems Transformation (BEST) Administrative Assistant for Program Management & Procurement Support. The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy...
-
Administrative Assistant
6 days ago
Boston, United States Solugenix Corporation Full timeAdministrative Assistant Boston, MA (Onsite) 3+ Month Contract (Potential for extension and temp to perm) Job ID Solugenix is assisting a client, a leading financial services company, in their search for an Administrative Assistant.
-
Administrative Assistant
11 hours ago
boston, United States Motion Recruitment Full timeWe are looking for an Administrative Assistant to support our commercial real estate underwriters and attorneys with various administrative tasks. This role involves preparing documents, managing transactions, and assisting with multi-site closings in a fast-paced environment.Title: Administrative AssistantLocation- Boston, MADuration- 4 Months with the...
-
Administrative Assistant
3 days ago
Boston, United States Motion Recruitment Full timeWe are looking for an Administrative Assistant to support our commercial real estate underwriters and attorneys with various administrative tasks. This role involves preparing documents, managing transactions, and assisting with multi-site closings in a fast-paced environment.Title: Administrative AssistantLocation- Boston, MADuration- 4 Months with the...
-
Administrative Assistant
6 days ago
Boston, United States Solugenix Corp Full timeAdministrative Assistant Boston, MA (Onsite)3+ Month Contract (Potential for extension and temp to perm)Job ID Solugenix is assisting a client, a leading financial services company, in their search for an Administrative Assistant.
-
Administrative Assistant
2 weeks ago
Boston, United States Talent Groups Full timeHybrid Details: onsite 4 days/month in Boston Duration: 12 months to start Pay: $40- $46/hr W2 Position Summary The Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy systems to the new cloud...
-
Administrative Assistant
4 weeks ago
Boston, United States Complete Staffing Solutions Full timeHiring for a Senior Administrative Assistant with a healthcare facility in Boston, MA. M-F 8:30AM-5PM 40 hours/week Pay rate: $30/hr Minimum of 3 years recent senior Administrative Assistant experience in a large organization required. Description: Senior Administrative Coordinator The Section Of Hematology And Medical Oncology Is Seeking a Senior...
-
Administrative Assistant
4 weeks ago
Boston, United States Talent Groups Full timeHybrid Details: onsite 4 days/month in BostonDuration: 12 months to startPay: $40- $46/hr W2 Position SummaryThe Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy systems to the new cloud...
-
Administrative Assistant
6 days ago
boston, United States Talent Groups Full timeHybrid Details: onsite 4 days/month in BostonDuration: 12 months to startPay: $40- $46/hr W2 Position SummaryThe Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy systems to the new cloud...
-
Administrative Assistant
4 weeks ago
Boston, United States Talent Groups Full timeHybrid Details: onsite 4 days/month in BostonDuration: 12 months to startPay: $40- $46/hr W2 Position SummaryThe Administrative Assistant for Program Management & Procurement Support will be part of a team of Program Management and product vendor staff that will design and implement tasks necessary to migrate data from legacy systems to the new cloud...
-
Administrative Assistant
2 weeks ago
Boston, United States VanderHouwen Full timeOur client is seeking a Senior Administrative Assistant with a proven ability to support senior leadership in a dynamic and fast-paced environment. This role requires a highly organized individual who can manage complex schedules, coordinate events, and provide high-level administrative support to senior leaders in Global Sourcing and Technology.This role is...