Administrative Support Specialist

3 months ago

Fishers, United States DMC Insurance, Inc. Full time

About the Company:

DMC strongly promotes a continuous improvement culture and is always looking for candidates that will add to and bolster our unique culture – a workplace built on enthusiasm, integrity, communication, proactive problem solving, and genuine passion for helping our customers.


About the Role:

The individual will be responsible for logging call notes, managing schedules, coordinating and setting meetings both internally and externally, and compiling and distributing meeting agendas, notes, and task action items, and assist with special projects based on business needs. This role is critical in ensuring seamless communication and efficient operations within the organization. The individual will be forward-thinking and have a strong attention to detail. The individual will possess strong interpersonal skills, strong organizational skills, and some experience working in an administrative support capacity. A background in insurance, transportation insurance, or within the transportation field would be helpful, but not necessary if other employment experience is translatable.


Responsibilities:

  • Log call notes accurately and promptly into the appropriate systems.
  • Ensure all call details are recorded comprehensively and are easily accessible for future reference within DMC’s CRM System.
  • Manage and maintain team calendars.
  • Coordinate and set up meetings, ensuring all necessary parties are informed and available, including conference calls, video conferences, and in-person meetings.
  • Handle schedule conflicts and reschedule meetings as necessary.
  • Ensure all logistical aspects of meetings (e.g., room bookings, equipment setup) are arranged.
  • Compile and distribute meeting agendas in advance, ensuring all relevant topics are covered.
  • Take detailed meeting notes and distribute them to attendees.
  • Track training plans and support organization/execution.
  • Track and follow up on tasked action items.
  • Provide general administrative support, including handling expense tracking, correspondence, filing, and data entry.
  • Assist with special projects and other duties as assigned.


Qualifications:

  • High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
  • Experience as an administrative assistant or in a similar role.
  • Accurate data entry skills, strong attention to detail, and a high level of accuracy.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and an aptitude to learn new programs.
  • Exceptional organizational and time management skills.
  • Excellent written and verbal communication skills.
  • Strong business acumen.
  • Ability to engage cross functionally across teams and businesses.
  • Ability to multitask and prioritize tasks effectively.
  • Ability to work effectively both in office and from remote locations.


Equal Opportunity Statement:

Include a statement on commitment to diversity and inclusivity.

  • Administrative Support Specialist

    1 week ago

    Fishers, Indiana, United States Thats Dood HR Full time

    Administrative Support Specialist Opportunity - Thats Dood HRThats Dood HR is seeking a detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for:Preparing and processing documentsOrganizing and maintaining filesPerforming administrative tasks as assignedThis is an excellent...

  • Administrative Support Specialist

    4 weeks ago

    Fishers, Indiana, United States Thats Dood HR Full time

    Thats Dood HR is seeking a skilled Administrative Support Specialist to join our team.Key Responsibilities:Ensuring accurate and efficient envelope preparation and mailingEffectively utilizing FileTrac software to retrieve filesMaintaining attention to detail in matching check details to settlement letters and invoicesPerforming other tasks as assigned by...

  • Order Support Specialist

    4 weeks ago

    Fishers, Indiana, United States Toshiba America Business Solutions Full time

    Job Title: Order Support SpecialistAt Toshiba America Business Solutions, we are seeking a highly skilled Order Support Specialist to join our team. As a key member of our sales support team, you will play a critical role in ensuring the accuracy and efficiency of our sales order process.Key Responsibilities:Review and audit sales contracts for accuracy,...

  • Order Support Specialist

    3 weeks ago

    Fishers, Indiana, United States Toshiba America Business Solutions Full time

    Job SummaryAs an Order Support Specialist at Toshiba America Business Solutions, you will play a critical role in reviewing bids, sales contract conditions, and terms for accuracy. You will also be responsible for introducing new tools, processes, policies, and initiatives to maintain the accuracy of sales order documentation for our customers.Key...

  • Order Support Specialist

    3 weeks ago

    Fishers, Indiana, United States Toshiba America Business Solutions Full time

    Job SummaryAs an Order Support Specialist at Toshiba America Business Solutions, you will play a critical role in reviewing bids, sales contract conditions, and terms for accuracy. Your core focus will be to meticulously review and audit sales orders, ensuring compliance and profitability. You will also be responsible for introducing new tools, processes,...

  • Help Desk Support Specialist

    2 weeks ago

    Fishers, United States Jobot Full time

    Job DescriptionJob DescriptionOnsite - Help Desk Support Specialist for Established and Growing Organization (Moving to Fishers!!)This Jobot Job is hosted by: Lisa MaloneyAre you a fit? Easy Apply now by clicking the "Apply Now" buttonand sending us your resume.Salary: $55,000 - $60,000 per yearA bit about us:We are an established leading supplier and...

  • Administrative Assistant

    2 weeks ago

    Fishers, United States Robert Half Full time

    Job DescriptionJob DescriptionWe are offering a part-time contract to hire employment opportunity for an Administrative Assistant in Fishers, Indiana. The role is situated in a fast-paced office environment within the business industry. The key focus will be on providing administrative assistance, maintaining data entry, and offering clerical support....

  • Accounting Support Specialist

    4 weeks ago

    Fishers, Indiana, United States Toshiba America Business Solutions Full time

    Job Summary: Toshiba America Business Solutions is seeking an Accounting Support Specialist to perform a variety of moderately complex accounting duties in the preparation, processing, and maintenance of financial transactions and associated accounting functions. Key Responsibilities: Prepare and maintain necessary accounting records to document processed...

  • Travel Dialysis RN

    1 week ago

    Fishers, United States HealthCare Support Full time

    HealthCare Support is actively seeking a Travel Dialysis RN - Chronic to fill an opening in Fishers, IN for a 13-week assignment. Benefits of this Travel Dialysis RN - Chronic with HealthCare Support: Immediate enrollment in Health Insurance Dental Insurance Life Insurance Employee Assistance Program (EAP) Access to open investment accounts Licensure and...

  • Administrative / Office Assistant

    2 days ago

    Fishers, United States Levisonics Full time

    We at Levisonics are looking for a motivated, dependable, and detail-oriented Full-Time Office Assistant to join our team and assist with various administrative tasks. This role is ideal for someone who is eager to learn and grow in a dynamic work environment and has prior experience in same or similar roles. Candidate needs to demonstrate strong...

  • Engagement Experience Administrative Assistant

    2 weeks ago

    Fishers, United States Delta Tau Delta Fraternity Full time

    Position: Engagement & Experience Administrative Assistant Department: Engagement & Experience Exempt/Non-Exempt: Non-Exempt Reports To: Chief Experience Officer Job Summary The Engagement & Experience Administrative Assistant is a full-time position that serves as the key point of contact for members, staff and other constituents in addition to executing...

  • Support Specialist

    4 weeks ago

    Fishers, Indiana, United States Opportunities for Positive Growth Inc Full time

    Job Summary:As a Direct Support Professional with Opportunities for Positive Growth Inc, you will play a vital role in assisting individuals with intellectual and developmental disabilities in achieving their goals and living fulfilling lives. Our team is dedicated to providing high-quality support and services that promote independence, dignity, and...

  • Customer Claims Specialist

    2 months ago

    Fishers, United States Crew Carwash Full time

    Customer Claims Specialist 11700 Exit 5 Pkwy, Fishers, IN 46037, USA Req #169 Monday, September 23, 2024 We are honored to be a Glassdoor's Best Place to Work Recipient for 2024, our 5th year in a row! (click the link to read the news!) Get on the CREW! Are you searching for the BEST JOB EVER? Ask anyone, Crew Carwash is...

  • Primary Clinical Specialist

    4 weeks ago

    Fishers, Indiana, United States Central Indiana Orthopedics Full time

    Job SummaryThe Primary Clinical Specialist is a key member of our team at Central Indiana Orthopedics, responsible for delivering high-quality patient care and supporting our physicians in a fast-paced clinical environment.Key ResponsibilitiesAssist Physicians: Serve as a primary assistant to our physicians, performing clinical and administrative duties as...

  • RN House Supervisor

    1 month ago

    Fishers, United States Indiana University Health Full time

    Are you looking to grow in your nursing career with Indiana's #1 Healthcare System? IU Health Saxony in Fishers, IN has a wonderful opportunity for a part-time RN House Supervisor (Associate Administrator) to join our leadership team! Our ideal candidate has experience in the ICU or ED. This position will work 1, 12-hour shift night shift (3p-3a or 7p-7a)...

  • Endodontic Specialist

    3 weeks ago

    Fishers, Indiana, United States Advanced EndoCare Full time

    Endodontic Specialist OpportunityAt Advanced EndoCare, we are seeking a skilled Endodontic Specialist to join our team. As an Endodontic Specialist, you will be responsible for performing a full range of endodontic services, including root canal therapy, retreatment, and surgical endodontics. You will also conduct thorough assessments, diagnoses, and...

  • Human Resources Administrator

    1 month ago

    Fishers, United States Alacrity Solutions Full time

    Alacrity Solutions Human Resources Administrator About Alacrity Solutions Alacrity Solutions is a full end-to-end provider delivering streamlined insurance claims, repair, and recovery solutions. As one of the largest independent providers of insurance claims services in North America, we provide property, auto, heavy equipment, and casualty claims...

  • Medical Support Specialist

    4 weeks ago

    Fishers, Indiana, United States OrthoIndy Hospital Northwest Full time

    Job Summary:The Medical Assistant is a vital member of our healthcare team, responsible for providing exceptional patient care and support in our OrthoIndy clinic. As a Medical Assistant, you will serve as the liaison between patients and physicians, ensuring a seamless and efficient experience for all.Key Responsibilities:• Manage patient flow from...

  • Human Resources Development Specialist

    2 weeks ago

    Fishers, Indiana, United States First Internet Bank Full time

    About the Position:First Internet Bank is seeking a talented Human Resources Development Specialist to join our team. As a key member of our HR department, you will have the opportunity to work closely with our team to develop and implement learning and development programs that enhance the skills and knowledge of our employees.Responsibilities:Develop and...

  • Accounts Payable Specialist

    3 weeks ago

    Fishers, Indiana, United States Crew Carwash Full time

    Accounts Payable Specialist RoleWe are seeking a skilled Accounts Payable Specialist to join our team at Crew Carwash's Fishers Support Center.Position SummaryThe Accounts Payable Specialist will report to the Accounts Payable Supervisor and be responsible for the day-to-day Accounts Payable functions, including processing and paying invoices. The successful...