Senior Office Specialist

1 week ago

Washington, United States SHEIN Distribution Corporation Full time

Job Title: Senior Workplace Operations Specialist I

Reports to: Director of Workplace Operations & Experience

Job Location: Washington, District of Columbia, USA

Job Status: Exempt, FT


About SHEIN

SHEIN is a global online fashion and lifestyle retailer, offering SHEIN branded apparel and products from a global network of vendors, all at affordable prices. Headquartered in Singapore, with more than 15,000 employees operating from offices around the world, SHEIN is committed to making the beauty of fashion accessible to all, promoting its industry-leading, on-demand production methodology, for a smarter, future-ready industry.


Position Summary

We're seeking a full-time Senior Office Specialist (official title: Senior Workplace Operations Specialist I) for our Washington, District of Columbia-based corporate office. The Senior Workplace Operations Specialist will work closely with our Washington D.C employees to ensure they are supported on the daily office needs, and partner with the Workplace Experience Team create the best in office experience for our Washington D.C. SHEINers


Job Responsibilities

  • Serve as the liaison between SHEIN DC Office and SHEIN Los Angeles HQ
  • Assist with internal processes such as office operations and employee onboarding.
  • Handle timely processing of travel requests, expenses and reimbursements in company internal finance portal.
  • Oversee logistics for DC office team of approximately 10, including meeting coordination for company leadership and high-profile guests.
  • Facilitate IT needs with appropriate systems and security teams. Handle and/or oversee minor technical troubleshooting around office equipment.
  • Coordinate on-site and off-site meetings and events.
  • Serve as lead person in office purchasing, office contracts, building operations, and all vendors, including invoice processing.
  • Place weekly office snacks, drinks, and supply orders. Restock kitchen and copy room areas.
  • Oversee office catering.
  • Receive and sort incoming and outgoing mail and deliveries.
  • Maintains awareness of the workspace. Submits janitorial and maintenance work orders as needed and/or connect with appropriate partners to address issues.
  • Follows security and emergency procedures as defined for the property.


Job Requirements

  • Ability to maintain confidentiality in all aspects of the job.
  • Good at prioritizing and multi-tasking.
  • Proven ability to work independently as a self-starter.
  • Excellent attention to detail, great organizational skills, and solid judgement capabilities.
  • Exceptional attitude and customer service oriented with internal stakeholders and external partners/vendors.
  • Apply a high level of attention to detail as well as strong verbal and written skills.
  • Polished, professional and positive demeanor.
  • Able to lift up to 20lbs.
  • Intermediate skills with Microsoft Office Suite products.


Pay

$69,805.00 min - $93,700.00 max annually. Bonus offered.


Benefits and Perks

Healthcare (medical, dental, vision, prescription drugs)

Health Savings Account with Employer Funding

Flexible Spending Accounts (Healthcare and Dependent care)

Company-Paid Basic Life/AD&D insurance

Company-Paid Short-Term and Long-Term Disability

Voluntary Benefit Offerings (Voluntary Life/AD&D, Hospital Indemnity, Critical Illness, and Accident)

Employee Assistance Program

Business Travel Accident Insurance

401(k) Savings Plan with discretionary company match and access to a financial advisor

Vacation, paid holidays, floating holiday and sick days

Employee discounts

Free weekly catered lunch

Dog-friendly office (available at select locations)

Free gym access (available at select locations)

Free swag giveaways

Annual Holiday Party

Invitations to pop-ups and other company events

Complimentary daily office snacks and beverages


SHEIN Distribution is an equal opportunity employer committed to a diverse workplace environment.

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