Office Management Specialist
2 months ago
Description:
Job Title: Office Management Specialist
Department: Operations - Services
Reports To: RavenTek Program Manager
Location: Washington, DC
Schedule: Monday - Friday
Hours: Full-time, 40-hours/week
FLSA Status: Exempt
**Position Summary**
The Office Management Specialist will support The Department of State (DOS), Bureau of Counterterrorism, providing support to other Units and Offices within the DOS to ensure the success of the program's mission. The performance of the Office Management Specialist position is key to RavenTek’s performance on the DOS CT contract, and therefore RavenTek’s mission to support the Department of State.
**Requirements**:
**Essential Duties and Responsibilities**
- Work closely with senior management to schedule appointments and arrange meetings, ensuring guests are cleared into the building and escorted as needed, and reserving meeting rooms and inviting relevant participants, as required.
- Ensure requested etiquette follow-up with meeting participants is carried out based on senior management protocols.
- Arrange travel for senior leadership and assist office staff with travel planning, ensuring timeliness and accuracy.
- Assist travelers with the submission of travel vouchers for all travelers at the conclusion of each trip, ensuring all travel is in accordance with the Federal Travel Regulation (FTR).
- Execute last-minute logístical tasks to include ensuring senior management has proper Visas required for travel.
- Screen telephone calls, visitors, and incoming correspondence.
- Organize representational events in the specific department and elsewhere, prepare guest lists, escort VIP guests, and coordinate the escort of other guests with staff members as needed.
- Maintain standard operating procedures (SOPs) for the office in compliance with specific organizational requirements.
- Advise and assist other staff members to ensure understanding and compliance with established SOPs, requesting guidance from senior staff members, as necessary.
- Handle all tasks required to arrange service calls concerning administrative, logístical, and IT support.
- Order office supplies, maintain supply inventory, and arrange for maintenance and repair of office equipment.
- Perform a variety of administrative tasks based on instruction and guidelines.
- Provide support for office staff, receive telephone calls and visitors coming into the office and route them accordingly, to the appropriate personnel.
- Review all incoming correspondence (paper and electronic); distribute to necessary staff members as appropriate; and prepare replies to general inquiries and routine actions.
- Maintain office files and ensure they are current and updated periodically.
- Maintain office calendars and appointment/meeting schedules.
- Coordinate and arrange various meetings and conference events in the local area.
- Prepares agendas for meetings and conferences, and accurately document and publishes summary of minutes from meetings and conferences.
- Enter actual time worked, once complete, at the end of the day, or no later than 10:00 a.m. the following workday, and submit timesheets at the end of each pay period.
- Other duties as assigned.
**Qualifications, Knowledge, and Critical Skills**
- Excellent customer service and multi-tasking skills, including planning and management of conferences and representational events.
- Intermediate knowledge of and experience with the Microsoft Office suite and ability to learn use of Department, bureau, or office databases as required.
- Prior knowledge and experience with the Federal Travel Regulation (FTR) preferred, ideal will be to have previous experience with applicability within the Department of State.
- Familiarity with a variety of computer systems, including travel systems, preferred.
- Strong oral and written communications skills and tact when interfacing with other offices, individuals, and institutions. Some familiarity with basic foreign policy, economic and development principles and international institutions is preferred.
- Ability to prioritize and work on tasks simultaneously in a fast-paced environment.
- Ability to work independently and under supervision.
**Education & Experience**
- Three (3) years of administrative/office management or relevant experience
- High School Diploma
**Certifications, Licenses**
- N/A
**Special Requirements**
- Possess a Secret clearance with the ability to obtain a Top-Secret clearance
**Work Environment**
Employee will be working indoors in an office environment. Potential moderate temperature fluctuations. Typical indoor and computer related noise level, and typical office, paper, and equipment related dust. Exposure to video display terminals occurs on a regular basis.
**Physical Demands**
Employee needs to be able to sit at a workstation for extended periods; use hand(s) to handle or feel objects, tools, or controls; reach with hands and arms; talk, see and hear. Must have ability
We have other current jobs related to this field that you can find below
-
Social Worker
2 months ago
Washington, United States Specialist Office Full timeJob DescriptionJob DescriptionSocial Worker - Licensed Graduate Professional CounselorWashington, DCMUST:The Licensed Clinical Social Worker or Licensed Graduate Professional Counselor must have experience:Master’s degree in social work, psychology or relevant human services disciplineActive LGSW or LGPC license issued in the District of...
-
Patient Concierge
1 month ago
Washington, United States Specialist Office Full timeJob DescriptionJob DescriptionMedical Receptionist Washington DCMUST: Experience Medical ReceptionistMUST have 1+ years of medical office experienceMust be comfortable handling heavy incoming callsExperience working in an medical office is highly preferredExperience handling insurance verificationsDermatology experience is highly preferredDUTIES:Registers...
-
Supervisory IT Specialist
3 weeks ago
Washington, United States Government Accountability Office Full timeAs a Supervisory IT Specialist (Associate Director of IT Management IMD), MS-2210-2, your typical work assignments may include the following: Serves as the Chief Enterprise Architect responsible for acquiring, developing, and implementing enterprise systems that focus on data and information sharing, full integration, and cost-effectiveness. Ensures...
-
Office Management Specialist
2 days ago
Washington, United States Cape Fox Corporation Full timeShare this job as a link in your status update to LinkedIn. Job Title Office Management Specialist Work Location: Washington, DC (Telework/Remote work as needed) Kwaan Tech is seeking a highly qualified professional to join our team in support of a government customer. This position is contingent upon award. Core Duties: Support the office to which assigned...
-
Grants Management Specialist
1 week ago
Washington, United States Mayor's Office of Talent and Appointments (MOTA) Full timeJob DescriptionJob DescriptionPOSITION: Grants Management SpecialistAGENCY: Mayor's Office on Volunteerism and Partnerships (Serve DC)OPEN: May 2, 2024CLOSE: Open Until FilledGRADE: Excepted Service, Grade 5 (ES-5)SALARY: $71,578.83 Current District of Columbia residents will...
-
Grants Management Specialist
1 month ago
Washington, United States Mayor's Office of Talent and Appointments (MOTA) Full timeJob DescriptionJob DescriptionGrants Management SpecialistOpen: May 2, 2024Close: Open Until FilledGrade: ES-5 ($71,578.83)Current District of Columbia residents will receive priority and advanced preference for screening and interviews.This position is located in the Mayor’s Office on Volunteerism (ServeDC), which is the District of Columbia Government...
-
Grants Management Specialist
3 weeks ago
Washington, United States Mayor's Office of Talent and Appointments (MOTA) Full timeJob DescriptionJob DescriptionGrants Management SpecialistOpen: May 2, 2024Close: Open Until FilledGrade: ES-5 ($71,578.83)Current District of Columbia residents will receive priority and advanced preference for screening and interviews.This position is located in the Mayor’s Office on Volunteerism (ServeDC), which is the District of Columbia Government...
-
Washington, United States Office Personnel Management Full timeSummary The Associate CFO, Financial Strategy and Operations (ACFO FSO) serves as the primary advisor to the CFO, overseeing financial management strategy and innovations, customer relationship management, financial management governance, audit management, enterprise financial management services, and financial system operations and modernization efforts...
-
Medical Assistant
3 months ago
Washington, United States Specialist Office Full timeJob DescriptionJob DescriptionMedical Assistant Washington DC MUST:Experienced Medical AssistantBLSHigh School Diploma or GEDMA DiplomaStrong clinical skillsEkgsVitalsBlood DrawsRooming patientsEMRDUTIES:Greets patients and prepares them for physical examination. Screens patients for appropriate information. Instructs patients in the collection of samples...
-
IT Specialist
3 weeks ago
Washington, Washington, D.C., United States Office Of Administration Full timeAs a IT Specialist (SYSANALYSIS), GS-2210-9, your typical work assignments may include the following:Analyzes, researches, designs, deploys, and maintains a wide range of products Serves on a team of multiple product managers in a matrixed environment performing work in support of delivering solutions across the EOP enterprise Originates new products and...
-
Supervisory IT Specialist
3 weeks ago
Washington, Washington, D.C., United States Government Accountability Office Full timeAs a Supervisory IT Specialist (Associate Director of IT Management IMD), MS-2210-2, your typical work assignments may include the following:Serves as the Chief Enterprise Architect responsible for acquiring, developing, and implementing enterprise systems that focus on data and information sharing, full integration, and cost-effectiveness.Ensures...
-
Office Management Specialist
4 hours ago
Washington, United States Alutiiq Full timeAlutiiq and its subsidiaries firmly believe that our employees drive the success of the company. We strive to create and provide an environment that offers challenging, stimulating, and financially rewarding opportunities. Join us and discover a work experience where diverse ideas are met with enthusiasm and where you can learn and grow to your full...
-
Office Management Specialist
2 days ago
Washington, United States Alutiiq Full timeTaxable Entity ALUTIIQ INFORMATION MANAGEMENT LLC Job Title Office Management Specialist Location DC Washington - Washington, DC 20226 US (Primary) Category Administrative Support Job Type Full-time Typical Pay/Range $130,000 to $140,000 Education Bachelor's Degree Travel Security Clearance Required TS POSITION OVERVIEW AND PRIMARY DUTIES AND...
-
IT Specialist
3 weeks ago
Washington, United States Office Of Administration Full timeAs a IT Specialist (SYSANALYSIS), GS-2210-9, your typical work assignments may include the following: Analyzes, researches, designs, deploys, and maintains a wide range of products Serves on a team of multiple product managers in a matrixed environment performing work in support of delivering solutions across the EOP enterprise Originates new products...
-
Supervisory IT Specialist
2 months ago
Washington, Washington, D.C., United States Government Accountability Office Full timeAs a Supervisory IT Specialist (APPSW), MS your typical work assignments may include the following:Oversees an increasingly robust DevSecOps (Development, Security, and Operations) pipeline for platform, software, and/or custom application development-to include alignment of cross-functional teams with specialized technical representation from enterprise...
-
Emergency Management Specialist
7 days ago
Washington, United States Federal Emergency Management Agency Full timeWhat will I do in this position if hired? In this Emergency Management Specialist position, you will serve as the Contracting Officer's Representative making recommendations for invoice and payment, preparing and coordinating key acquisition documents and forms, providing guidance in the development of acquisition packages, managing contractor employee...
-
Registered Nurse
1 month ago
Washington, United States Specialist Office Full timeJob DescriptionJob DescriptionRegisted Nurse - EchocardiogramWashington DC NWMUST:Bachelor's degree in Nursing (BSN) from an accredited academic nursing program preferredIf prepared at the associate degree in nursing level, required to enroll in a BSN program within 6 months of hire date and completion within 3 years requiredwith a BSN-2 years Registered...
-
Registered Nurse
3 weeks ago
Washington, United States Specialist Office Full timeJob DescriptionJob DescriptionRegistered Nurse - EchocardiogramWashington DC NWMUST:Bachelor's degree in Nursing (BSN) from an accredited academic nursing program preferredIf prepared at the associate degree in nursing level, required to enroll in a BSN program within 6 months of hire date and completion within 3 years requiredwith a BSN-2 years...
-
Emergency Management Specialist
1 week ago
Washington, Washington, D.C., United States Federal Emergency Management Agency Full timeWhat will I do in this position if hired?In this Emergency Management Specialist position, you will serve as the Contracting Officer's Representative making recommendations for invoice and payment, preparing and coordinating key acquisition documents and forms, providing guidance in the development of acquisition packages, managing contractor employee access...
-
Paralegal Specialist
2 months ago
Washington, Washington, D.C., United States Office Of The Secretary Full timeAs a Paralegal Specialist, you will perform the following duties:Performs extensive and thorough legal research into the legislative history, present cases, decisions, and opinions that may be necessary for developing the analysis of issues pertaining to federal ethics laws and regulations. Compiles accurate and factual information using electronic systems;...
