Executive Assistant

3 weeks ago

Chicago, United States The Larko Group Full time

A prominent Financial Firm is seeking a self-confident and resilient Executive Assistant to support one of the leading consultants in the organization. This person travels extensively (domestic and international) and is involved in numerous boards, requiring a constant juggling of priorities and schedules. The consultant is looking for a partner whom they can confide in and trust explicitly with confidential information and incredibly important relationships both inside and outside the organization. It is highly important to bring your advanced tech skills and new ideas to the position along with a proactive, positive, and can-do attitude. Special projects and career progression are all within reach


Responsibilities

  • Managing and maintaining a complex and extensive calendar with multiple changes daily.
  • Formatting, editing, proofreading, preparing, and ensuring timely delivery of all designated client projects.
  • Organizing and managing all travel itineraries (both domestically and globally), meetings, and board meetings with continued updates and changes.
  • Supporting the consultant and client relationship, including consultant expenses, client invoices/receivables, and other financial reports.
  • Creating and maintaining an efficient file management and follow-up system for all processes.
  • Maintaining client communications, consistently building strong relationships and good rapport internally and externally.
  • Maintaining the accuracy, quality, and integrity of all information in the database.
  • Maintaining and developing job-related skills by attending Company learning programs and keeping up-to-date with job/industry-related reading.
  • Generating new ideas through seeking out creative approaches and better ways of doing things.
  • Sets priorities and reviews progress against goals regularly.
  • Multitasks effectively and efficiently.


Ideal Experience

  • College degree desired.
  • 6+ years of administrative experience in roles requiring strong project coordination.
  • Demonstrate business acumen and financial awareness.
  • Proficient knowledge of all Microsoft Office products.
  • Experience with Google Docs, Google Drive, and Airtable.
  • Exposure and interest in utilizing AI, bring your cutting-edge tech skills.
  • Excellent communication skills—verbal, written, and listening.
  • Experience dealing with people at all levels of an organization, getting and giving often complex and sensitive information in both verbal and written communications.
  • Professional services experience is a plus.


#117403


The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

  • Executive Assistant

    2 weeks ago

    Chicago, United States The Kraft Heinz Company Full time

    At Kraft. Heinz, the E - As of the Future enable senior executives to thrive and be at their best which enables to company to thrive and be at ITS best. We are looking for Executive Assistants (E - As) who are IMPACT MAKERS - supportive and strategi Executive Assistant, Executive, Assistant, Communications, Manufacturing, Business Services, Support

  • Executive Assistant

    2 weeks ago

    Chicago, United States Gilbane Building Company Full time

    Are you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking an Executive Assistant to support the Business Unit Leader and Senior Executives in Chicago, Illinois. This role will sit primari Executive Assistant, Executive, Assistant, Operations, Training, Skills, Business Services

  • Executive Assistant

    2 weeks ago

    Chicago, United States sgsco Full time

    The Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the "C-Suite" office and infrastructure running smoothly. This role wor Executive Assistant, Executive, Assistant, Project Management, Manufacturing, Business Services

  • Executive Assistant

    7 days ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...

  • Executive Assistant

    3 weeks ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...

  • Executive Assistant

    3 weeks ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...

  • Executive Assistant

    5 days ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...

  • Executive Assistant

    6 days ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...

  • Executive Assistant

    6 days ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...

  • Executive Assistant

    1 week ago

    Chicago, United States Mack & Associates, Ltd. Full time

    A highly regarded professional services firm is looking to hire a dynamic and personable Executive Assistant to join their team. In this role, the Executive Assistant will be responsible for delivering thorough administrative support to several senior executives. This involves intricate calendar management, including scheduling meetings, coordinating...

  • Executive Assistant

    4 days ago

    Chicago, United States The Chicago Hire Company Full time

    Calling all art & history buffs with EA experience! A museum in downtown Chicago is seeking a dynamic, resourceful and experienced Executive Assistant to be the heartbeat of Leadership operations. As the Executive Assistant, you'll be the right-hand resource to our Leadership, ensuring smooth sailing during artistic brainstorms and historical adventures.The...

  • Executive Assistant

    3 days ago

    Chicago, United States The Chicago Hire Company Full time

    Calling all art & history buffs with EA experience! A museum in downtown Chicago is seeking a dynamic, resourceful and experienced Executive Assistant to be the heartbeat of Leadership operations. As the Executive Assistant, you'll be the right-hand resource to our Leadership, ensuring smooth sailing during artistic brainstorms and historical adventures.The...

  • Executive Assistant

    2 weeks ago

    Chicago, United States Saint Anthony Hospital Full time

    # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # ## # # # # # # #Full Time# # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # Bilingual Executive Assistant# # Position Purpose: To manage multiple executives# schedules and their work area consisting of administrative and executive support related tasks; work...

  • Executive Assistant

    1 week ago

    Chicago, United States CNA Financial Corp. Full time

    You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential. We are looking for an Executive Assistant to support the SVP, Head of...

  • Executive Assistant

    2 weeks ago

    Chicago, United States ARCO Construction Company, Inc. Full time

    Calendar and meeting management; including scheduling and travel coordination. Conducting research and creating PowerPoint presentations on an as needed basis Manage communication and act as liaison between internal departments, Principals, and other Executive Assistant, Executive, Salesforce, Assistant, Construction, Business Services

  • Executive Assistant

    2 weeks ago

    Chicago, United States Lincoln International, LLC Full time

    Support a team of investment bankers Become knowledgeable of Lincolns business and understand how a merger and acquisition deal process works Heavy calendar management Making travel arrangements, both international and domestic using Concur Expense Executive Assistant, Executive, Salesforce, Assistant, Business Services

  • Executive Assistant

    2 weeks ago

    Chicago, United States ARCO Construction Company, Inc. Full time

    Travel coordination Calendar and meeting management Records management and document control Event registration and planning Client relations (gifts, events etc.) Data collection and entry in various systems, report building and system management Admi Executive Assistant, Executive, Assistant, Construction, Business Services, Management

  • Executive Assistant

    1 week ago

    Chicago, United States CNA Financial Corporation Full time

    May require dealing with sensitive legal, personnel and business information. Essential Duties & Responsibilities. Performs a combination of duties in accordance with departmental guidelines:Must be a self-starter who resolves problems and issues ind Executive Assistant, Executive, Business Operations, Skills, Assistant, Legal, Business Services, Insurance

  • Executive Assistant

    4 weeks ago

    Chicago, United States El Milagro Inc. Full time

    Executive AssistantChicago, ILJob Details:Salary: $21/hrLevel: EntryJob Type: Full TimeScheduleDays: 5-day Work Week • Alternating Saturdays • Sundays offHours: Mon-Fri:10am-7pm • Sat: 8am-2pmPosition Summary:We are looking for a determined, industrious, and reliable Executive Assistant to perform a variety of administrative and personal functions...

  • Executive Assistant

    6 days ago

    Chicago, United States Morningstar Full time

    **The Role**: The executive assistant will provide exceptional administrative support to two members of our executive leadership team (2:1 model). You will perform more than administrative tasks and become each executive's "right-hand person." You are a natural decision-maker, with an ability to think under pressure and display good judgement. You must be a...