Executive Assistant
3 weeks ago
**The Role**:
The executive assistant will provide exceptional administrative support to two members of our executive leadership team (2:1 model). You will perform more than administrative tasks and become each executive's "right-hand person." You are a natural decision-maker, with an ability to think under pressure and display good judgement. You must be a proactive self-starter that is always one-step ahead of the executives. You will play a vital role to the organization as you assist leaders with their day-to-day needs, so they can concentrate on client and management responsibilities. You must work well in a team environment, but also work autonomously when necessary.
This position is based in our Chicago office. We are operating in a hybrid work environment however, this role may require you to be in office for more than 3 days depending on the needs of the business.
**Responsibilities**
- Establish and maintain order for leaders’ schedule, desk, day-to-day tasks, etc.
- Manage schedules, make appointments, and coordinate meetings, often across multiple time zones
- Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
- Anticipate the needs of leaders while maintaining day-to-day workflow
- Gain and establish expertise of financial expense reporting system (Concur)
- Coordinate domestic and international business travel
- Assist with special projects as needed
- Increase efficiency though continuous process improvement
**Requirements**:
- Minimum of 7 years of experience as an executive assistant for a global company; C-level experience required
- Excellent communication, organization, and time management skills
- Ability to professionally handle sensitive and confidential information
- Strong attention to detail
- Ability to think independently and act with appropriate judgment
- Proven ability to multitask as you will service multiple executives
- Must work well in a team environment
001_MstarInc Morningstar Inc. Legal Entity
Morningstar’s hybrid work environment gives you the opportunity to work remotely and collaborate in-person each week. We’ve found that we’re at our best when we’re purposely together on a regular basis, at least three days each week. A range of other benefits are also available to enhance flexibility as needs change. No matter where you are, you’ll have tools and resources to engage meaningfully with your global colleagues.
-
Executive Assistant
4 weeks ago
Chicago, United States Gilbane Building Company Full timeAre you looking for a highly rewarding opportunity that provides extensive career growth opportunity? Gilbane is seeking an Executive Assistant to support the Business Unit Leader and Senior Executives in Chicago, Illinois. This role will sit primari Executive Assistant, Executive, Assistant, Operations, Training, Skills, Business Services
-
Executive Assistant
2 weeks ago
Chicago, United States Mack & Associates, Ltd. Full timeA prominent market research company in the Chicago Loop is seeking an experienced, detailed, and confident Executive Assistant to provide support to the Executive Sales team, as well as other executives. The Executive Assistant will be responsible for providing complete administrative, project, and operational support to multiple members of the Executive...
-
Executive Assistant
1 day ago
Chicago, United States Salesforce.com, Inc. Full timeTo get the best candidate experience, please consider applying for a maximum of 3 roles within 12 months to ensure you are not duplicating efforts. Job Category Corporate Functions Job Details About Salesforce We're Salesforce, the Customer Company, inspiring the future of business with AI+ Data +CRM. Leading with our core values, we help companies...
-
Executive Assistant
7 days ago
Chicago, United States The Chicago Lighthouse Full timeAssist Executive Leadership Team and Operations Team with daily administrative tasks and confidential matters with independent judgment and minimal supervision; Performs complex and diverse administrative assistance duties for the Board of Directors Executive Assistant, Leadership, Executive, Operations, Assistant, Administrative, Business Services
-
Executive Assistant
3 weeks ago
Chicago, United States Mack & Associates, Ltd. Full timeA non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...
-
Executive Assistant
3 weeks ago
Chicago, United States Mack & Associates, Ltd. Full timeA non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...
-
Executive Assistant
4 weeks ago
Chicago, United States sgsco Full timeThe Executive Assistant role supporting the CEO at SGS & Co Chicago is one of organization, attention to detail and proactive management of administration and logistics that keep the "C-Suite" office and infrastructure running smoothly. This role wor Executive Assistant, Executive, Assistant, Project Management, Manufacturing, Business Services
-
Executive Assistant
4 weeks ago
Chicago, United States Metropolitan Family Services Full timeWe are currently seeking a full-time Executive Assistant to join our Headquarters (HQ) Team! ESSENTIAL JOB FUNCTIONS: Represent the Office of the President of Metropolitan Family Services, focusing on customer service, researching, and resolving comp Executive Assistant, Executive, Assistant, President, Communications, Business Services, Staff
-
Executive Assistant
2 weeks ago
Chicago, United States The Chicago Hire Company Full timeCalling all art & history buffs with EA experience! A museum in downtown Chicago is seeking a dynamic, resourceful and experienced Executive Assistant to be the heartbeat of Leadership operations. As the Executive Assistant, you'll be the right-hand resource to our Leadership, ensuring smooth sailing during artistic brainstorms and historical adventures.The...
-
Executive Assistant
3 weeks ago
Chicago, United States The Chicago Hire Company Full timeCalling all art & history buffs with EA experience! A museum in downtown Chicago is seeking a dynamic, resourceful and experienced Executive Assistant to be the heartbeat of Leadership operations. As the Executive Assistant, you'll be the right-hand resource to our Leadership, ensuring smooth sailing during artistic brainstorms and historical adventures.The...
-
Executive Assistant
4 weeks ago
Chicago, United States Saint Anthony Hospital Full time# # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # ## # # # # # # #Full Time# # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # # Bilingual Executive Assistant# # Position Purpose: To manage multiple executives# schedules and their work area consisting of administrative and executive support related tasks; work...
-
Executive Assistant
1 week ago
Chicago, United States Pattern Promotions Full timeJob DescriptionJob DescriptionJoin Our Team at Pattern Promotions - Executive AssistantAbout Us: In a rapidly changing world, innovation and creativity are essential. At Pattern Promotions, we encourage our team to think outside the box, challenge the status quo, and develop fresh ideas. We believe that diversity of perspectives drives innovation and are...
-
Executive Assistant
18 hours ago
Chicago, United States Mack & Associates, Ltd. Full timeA leading management consulting company located in Chicago, IL is seeking a versatile Executive Assistant to join their team. The Executive Assistant will handle complex calendars for a team of consultants and oversee all needs for meeting requests. This is a great opportunity for someone who is highly organized and enjoys working in fast-paced environment....
-
Executive Assistant
3 weeks ago
Chicago, United States CNA Financial Corp. Full timeYou have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential. We are looking for an Executive Assistant to support the SVP, Head of...
-
Executive Assistant
16 hours ago
Chicago, United States Visual Comfort & Co. Full timeThe Executive Assistant will provide high-level administrative support to the Executive and other Executive Team members. The Executive Assistant should be highly organized, proactive, and resourceful to support our leadership team. The ideal candidate thrives in a fast-paced environment, excels at multitasking, and is passionate about contributing to the...
-
Executive Assistant
1 day ago
Chicago, United States Kovitz Investment Group Full timeThe Executive Assistant, a newly created role based in our downtown Chicago office, will provide high-level administrative support to a group of firm executives. This individual will work independently, performing various complex and confidential administrative and clerical support responsibilities. This opportunity requires excellent organizational and...
-
Executive Assistant
1 week ago
Chicago, United States Mack & Associates, Ltd. Full timeJoin the fast-paced world of Consulting! A leading consulting firm is on the hunt for an Executive Assistant to become an essential part of their dynamic team. They need someone who thrives in a fast-paced environment and is eager to make a significant impact by providing high-level support to our senior executives and their teams. In this role, you'll be...
-
Executive Assistant
1 week ago
Chicago, United States Mack & Associates, Ltd. Full timeJoin the fast-paced world of Consulting! A leading consulting firm is on the hunt for an Executive Assistant to become an essential part of their dynamic team. They need someone who thrives in a fast-paced environment and is eager to make a significant impact by providing high-level support to our senior executives and their teams. In this role, you'll be...
-
Executive Assistant
1 month ago
Chicago, United States El Milagro Inc. Full timeExecutive AssistantChicago, ILJob Details:Salary: $21/hrLevel: EntryJob Type: Full TimeScheduleDays: 5-day Work Week • Alternating Saturdays • Sundays offHours: Mon-Fri:10am-7pm • Sat: 8am-2pmPosition Summary:We are looking for a determined, industrious, and reliable Executive Assistant to perform a variety of administrative and personal functions...
-
Executive Assistant
4 weeks ago
Chicago, United States ARCO Construction Company, Inc. Full timeCalendar and meeting management; including scheduling and travel coordination. Conducting research and creating PowerPoint presentations on an as needed basis Manage communication and act as liaison between internal departments, Principals, and other Executive Assistant, Executive, Salesforce, Assistant, Construction, Business Services