Associate Office Manager

6 days ago


Columbia, United States Chesapeake Search Partners Full time

CSP has partnered with a distinguished and established commercial real estate firm to find a dedicated Associate Office Manager. This role will involve overseeing front desk operations and general office administration at corporate headquarters. The successful candidate will work closely with the Office Manager to ensure the smooth functioning of daily operations. This is an on-site position based in Columbia, MD.


Essential Functions:


Front Desk / Office Administration:

  • Supervise the Office Assistant and oversee all aspects of front desk operations, including record retention, mail services, vending services, and maintenance of the office environment and break rooms.
  • Develop and implement work procedures and standards to enhance operational efficiency and effectiveness.
  • Ensure compliance with established corporate standards.
  • Provide secondary coverage for the front desk as needed.
  • Assist the Office Manager in acting as a liaison between tenants and Property Management.
  • Support the Office Assistant in onboarding new hires, including updating mailboxes, providing standard workstation supplies, and creating nameplate inserts.


Budget / Billing / Invoices:

  • Collaborate with the Executive Assistant to the EVP + COO and MSVP of Asset Management + CBO, as well as the Office Manager, on the administration of the office budget.
  • Analyze, review, code, and process invoices for timely payment.


Office Equipment, Vending, and Supplies:

  • Manage contracts, supplies, repairs, and maintenance for office equipment and vending machines.
  • Oversee all office supply orders, ensuring accuracy and proper stock levels.


Qualifications:

  • Education: High School Diploma or equivalent.
  • Professional Experience: A minimum of 3-5 years of administrative experience is required; entry-level management experience is preferred.


Computer Skills:

  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, etc.) and capable of learning company-specific software.
  • Ability to adapt to new or changing software programs.
  • Experience with the UPS online system is preferred.


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