Executive Assistant

Found in: Appcast Linkedin GBL C2 - 2 weeks ago

Cleveland, United States Apex Systems Full time

This is a 3 month contract position.


Provides executive administrative support to Regional Sales Executive; performing diversified administrative and clerical duties as assigned. Often exposed to sensitive or confidential information, the Executive Assistant manages the day-to-day administrative operations, schedules meetings, communicates with internal and external stakeholders and composes written communications and presentations.


ESSENTIAL JOB FUNCTIONS

• Provides diversified administrative support to the leader including scheduling, travel arrangements, and coordination of meetings.

• Serves as a liaison to internal and external stakeholders and interacts with the most senior leaders in the market.

• Prepares confidential and sensitive documentation and correspondence which may be distributed to various internal and external stakeholders.

• Prepares presentations within PowerPoint while sourcing information from other systems and/or databases (i.e. Excel, Word, etc.). Edits and proofreads complex documents for accuracy.

• Effectively formats and manipulates data within Excel while creating and using a variety of formulas.

• Schedules appointments, answers phone calls and provides information to callers; composes and types correspondence; reads and routes incoming emails and other forms of communication.

• Maintains frequently changing calendar(s) and extensive contact lists.

• Consistently follows through on deadlines and projects, taking initiative on all work requests, providing status updates to managers and team as needed.

• Proactively anticipates needs and issues; recommends and takes action to proactively resolve challenges.

• Performs other duties and responsibilities as assigned.

REQUIRED QUALIFICATIONS

• Undergraduate degree in Business related field or equivalent experience

• 5 or more years of experience working with senior executives

• Strong working knowledge of Word, Excel, PowerPoint, Outlook

• Demonstrated problem solving, relationship-building and interpersonal skills

• Strong verbal and written communication skills and ability to work in a team environment

• Excellent attention to detail, organization and accuracy of work

• With direction, solves problems and anticipates needs

• Proven problem-solving skills with the ability to prioritize in fast-paced, high-pressure environment

• Demonstrated personal leadership

• Handles confidential information with discretion

Business Acumen:

  • Demonstrates a business minded focus. Understanding how Key and its business units operate. Is aware of his/her contributions and how they impact the business and/or organization at an enterprise level.
  • Relationship Builder: Relates well to all kinds of people, up, down and sideways, inside and outside the organization: builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
  • Client Sensitivity: Seeking deep insight into client issues and working to develop client-focused solutions that provide value beyond expectations. Showing a thorough and unique understanding of client needs, and gaining the reputation as trusted advisor and partner with clients (both internally and externally). Handles confidential information with discretion.
  • Organizing: Can marshal resources (people, funding, material, support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently; arranges information and files in a useful manner.
  • Planning: Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; develops schedules and task/people assignments; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results.

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