Office Administrator

3 weeks ago

Horseheads, United States Salient Full time

Recognized for more than 30 years of growth in visual data mining technologies, Salient delivers a lightning-speed solution that empowers people and impacts business at all levels. As an industry leader, we attribute our success to our innovative technology and to the contributions of our dedicated, forward-thinking employees.

Salient Corporation, a developer of advanced management accounting and decision support systems, is seeking a highly organized and detail-oriented Office Administrator to join our team. This position is in Horseheads, NY and will play a key role in ensuring the smooth operation of our office environment.


Education/Experience:

  • High School diploma or equivalent required plus 3 or more years of experience in office management or related administrative roles.
  • Associate or bachelor’s degree in business administration, office management, or related field preferred.


Primary Responsibilities:

  • Greet, assist, and direct visitors, vendors, and employees while following sign-in procedures.
  • Answer, screen and route incoming phone calls.
  • Coordinate special projects and events such as marketing campaigns and luncheons.
  • Proactively manage office supply inventory and procurement.
  • Collect and distribute incoming/outgoing mail, including recording incoming checks.
  • Arrange FedEx shipments for documents, IT hardware, and other items as needed.
  • Maintain a thorough understanding of departmental roles and responsibilities.
  • Assist with meeting set up, travel arrangements, and accommodation for visitors and employees.
  • Monitor facility conditions, coordinate repairs, and communicate with custodial staff and building management.
  • Compile training materials for internal departments when required.
  • Mange building closure procedures as needed.
  • Provide back-up support to Executive Assistant.
  • Input and monitor weekly hours in the NYS LATS time-tracking system, conducting regular audits and entry reviews.
  • Assist with contract requests and eSignature agreements processing.
  • Review and approve weekly hours and input projects in Jira.
  • Enter contracts and track licenses in CRM providing support to various departments for CRM and contract-related requests.
  • Enter projects in Project Management and supporting applications.
  • Monitor in-house projects.
  • Manage building security process and key fob assignments.
  • Other duties as assigned.


Required Skills:

  • Previous experience in office management or related administrative roles.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Attention to detail and problem-solving skills.
  • Ability to prioritize tasks and work independently.
  • Familiarity with time-tracking, Jira and CRM systems preferred.

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