Executive Assistant

3 weeks ago

Princeton, United States Rose International Full time

Date Posted: 06/14/2024

Hiring Organization: Rose International

Position Number: 465892

Job Title: Executive Assistant

Job Location: Princeton, NJ, USA, 08540

Work Model: Onsite

Shift: 8.00 am to 5.00 pm

Employment Type: Temporary

Estimated Duration (In months): 12

Min Hourly Rate($): 28.00

Max Hourly Rate($): 30.00

Must Have Skills/Attributes: Executive Assistant


Job Description


  • **Only those lawfully authorized to work in the designated country associated with the position will be considered.**


  • **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.**


Required Education/Experience:

• 5+ years of previous executive administrative support experience for senior leadership is required

• Associate’s degree required; bachelor’s degree strongly preferred or equivalent combination of education and experience

• Advanced Microsoft Office skills (Word, Excel, PowerPoint, Outlook) is required


Qualifications:

• Ability to maintain a professional demeanor in all client interactions, and the ability to manage confidential information with discretion

• Excellent interpersonal, written and oral communication skills

• Highly organized office administration skills, with strong attention to detail

• Ability to proactively manage projects and willingness to pitch in as needed

• Ability to work independently with attention to goals and interests

• Advanced proficiency in formatting, proofreading, and editing correspondence and other documents

• Ability to learn new software applications with ease

• Creative problem-solving and decision-making skills. Flexible and adapts to change

• Ability to prioritize and manage workload and meet deadlines in a changing and fast-paced environment


Our location in Princeton, NJ currently has an opportunity for an Executive Assistant. The position reports to the DVP, US Commercial Operations and supports that role as well as the General Manager, US and Director of Business Excellence.


Executive Assistant Responsibilities:

• Provide administrative support for the DVP, General Manager, and Director, Business Excellence. This includes meeting set-ups, document preparation and presentation preparation, expense reporting, and travel coordination

• Prepare and assemble communications for the commercial leadership teams and external agencies to include notices, agendas, and other materials

• Assist with the administration of compliance matters

• Administer the review, approval, coding, purchase order creation and payment of invoices and the ability to follow up and resolve problems related to invoices

• Maintain organization charts, US commercial fleet assignments and reporting, and similar assignments

• Prepare presentations integrating Excel, Word, PowerPoint and Visio files and content in order to create executive level presentations and reports

• Calendar management requiring interaction with both internal and external executives and assistants

• Coordinate a variety of internal and external meetings, conference calls, and web meetings across multiple time zones

• Coordinate complex domestic and international travel plans, including expense reporting and reimbursement

• Perform general administrative tasks (filing, scanning and data entry)

• Maintain legal documents and records as necessary

• Organize and maintain digital filing in MS Teams and Sharepoint

• Complete other projects as assigned



Benefits:

For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website.

California Pay Equity:

For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances.

If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department.

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

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