Administrative Assistant III
4 weeks ago
Lafayette, CO - onsite
$30 - $45 - flexible based on experience
1 year extendable CONTRACT
Responsibilities:
- Support day-to-day needs and requests of functional managers, including calendar management, travel arrangements, and correspondence.
- Secure space for meetings and events, ensuring all logistical requirements are met.
- Place catering orders for office meetings and events, considering dietary restrictions and preferences.
- Manage the ordering process for office supplies and equipment, ensuring timely delivery and cost-effectiveness.
- Assign seating to onsite employees, taking into account team dynamics and space utilization.
- Act as Area Coordinator, overseeing designated areas of the building and ensuring a conducive work environment.
- Manage special programs as needed, including employee recognition initiatives and office wellness activities.
- Assist with employee training logistics, including scheduling, materials preparation, and completion tracking.
- Collect and organize slide information for town hall meetings, collaborating with stakeholders to ensure content accuracy and relevance.
- Support the onboarding process for new hires, providing administrative assistance and facilitating a seamless integration into the company.
- Collaborate with managers to maintain new hire checklists, tracking progress and ensuring all necessary steps are completed.
- Send team communications as needed, ensuring that messages are clear, timely, and aligned with organizational objectives.
- Regularly collaborate with other administrators and support personnel to share best practices and optimize office operations.
- Prioritize tasks effectively, demonstrating strong organizational skills and attention to detail in a fast-paced environment.
- Lead daily office work independently, demonstrating initiative and the ability to manage multiple responsibilities simultaneously.
- Manage various projects pertinent to the administrative role, ensuring that deadlines, budgets, and quality standards are met.
- Coordinate travel arrangements and submit expenses, ensuring compliance with company policies and cost-effective travel solutions.
Qualifications:
- Bachelor's degree or equivalent work experience in an administrative support role.
- 3+ years of administrative experience
- Medical Device, Pharma or Biotech experience preferred
- Must have experience with calendar management and travel arrangements
- Proven experience in providing high-level administrative support in a dynamic and fast-paced environment.
- Excellent organizational skills and the ability to prioritize tasks effectively.
- Strong interpersonal and communication skills, with the ability to interact with employees at all levels of the organization.
- Proficiency in Microsoft Office suite and other relevant software applications.
- Experience in project management and the ability to manage multiple projects simultaneously.
- Familiarity with travel coordination and expense reporting processes.
- Ability to work independently and demonstrate initiative in problem-solving and decision-making.
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