Meeting Planner, Trade Shows

Found in: Appcast Linkedin GBL C2 - 2 weeks ago

Malvern, United States HMP Global Full time

Location: Malvern, PA - Hybrid (2 days in-office/3 days work-from-home)


Monday through Friday – 9:00am to 5:00pm


Comprehensive benefits (medical, dental, vision, 401k w/company match)


Travel is required


HMP is a leading healthcare event and education company, with a dominant position in several therapeutic areas including Oncology, Psychiatry & Behavioral Health, Cardiovascular, Wound Care and Public Safety. With a mission to improve patient care, we deliver information and education to healthcare professionals through 400+ global, regional, and local events and reach over 4 million users monthly through digital networks and social channels.


We have an immediate opening for a Meeting Planner. The successful candidate will become part of a team of trade show and conference planners who organize and execute the logistics for our events from beginning to end.


Candidates with prior trade show and conference management experience is required. While booth set-up management experience is nice to have, it is not what this job is about.

We don't exhibit at shows; we are the show.


As one of the meeting planning staff, you will assist with the management and implementation of a wide variety of meetings, events, and trade shows while maintaining a strong focus on customer service to meet the goals of quality education and excellence.


Responsibilities

  • Contract negotiations with hotels, convention centers and wide variety of vendors.
  • Exhibit hall design and layout with a keen eye towards maximizing traffic flow.
  • Sponsorship creation and fulfillment.
  • Vendor management – meeting room specs, AV, F&B, decorator, security, temps, etc.
  • Budget and payment reconciliation.
  • Oversee the logistics, budgets, and on-site management for multiple events per year.
  • Manage master calendar of events with staffing assignments, location, and on-site staffing.
  • Monitor operational expenses for all programs/meetings.



Desired Skills and Experience

  • Highly motivated, detail-oriented self-starter with exceptional time management and organizational skills.
  • Must manage multiple priorities in a fast-paced, high-pressure environment while maintaining accuracy.
  • Capable of working in both an independent and team-oriented, collaborative environment.
  • Extensive knowledge of audio-visual equipment, meeting room sets, F&B, exhibit hall and sponsorship execution.
  • Ability to control budgets, schedules/timelines, and overall action items.
  • Provide excellent customer service utilizing effective written and verbal communication skills.
  • Proficiency in standard computer software, including MS Office Suite (Word, Excel, PowerPoint).
  • Four-year college degree required in the preferred fields of Hospitality Management, Event Marketing, Project Management or Business Administration.
  • Certified Meeting Professional (CMP) preferred.
  • Travel required (6-8 domestic trips per year)
  • Minimum of 2 years relevant experience for large events with robust agendas and exhibit halls
  • Verifiable and consistent work history
  • Valid Driver’s License


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