Meeting Planner, Trade Shows

2 weeks ago

Malvern, United States HMP Global Full time

Location: Malvern, PA - Hybrid (2 days in-office/3 days work-from-home)


Monday through Friday – 9:00am to 5:00pm


Comprehensive benefits (medical, dental, vision, 401k w/company match)


Travel is required


HMP is a leading healthcare event and education company, with a dominant position in several therapeutic areas including Oncology, Psychiatry & Behavioral Health, Cardiovascular, Wound Care and Public Safety. With a mission to improve patient care, we deliver information and education to healthcare professionals through 400+ global, regional, and local events and reach over 4 million users monthly through digital networks and social channels.


We have an immediate opening for a Meeting Planner. The successful candidate will become part of a team of trade show and conference planners who organize and execute the logistics for our events from beginning to end.


Candidates with prior trade show and conference management experience is required. While booth set-up management experience is nice to have, it is not what this job is about.

We don't exhibit at shows; we are the show.


As one of the meeting planning staff, you will assist with the management and implementation of a wide variety of meetings, events, and trade shows while maintaining a strong focus on customer service to meet the goals of quality education and excellence.


Responsibilities

  • Contract negotiations with hotels, convention centers and wide variety of vendors.
  • Exhibit hall design and layout with a keen eye towards maximizing traffic flow.
  • Sponsorship creation and fulfillment.
  • Vendor management – meeting room specs, AV, F&B, decorator, security, temps, etc.
  • Budget and payment reconciliation.
  • Oversee the logistics, budgets, and on-site management for multiple events per year.
  • Manage master calendar of events with staffing assignments, location, and on-site staffing.
  • Monitor operational expenses for all programs/meetings.



Desired Skills and Experience

  • Highly motivated, detail-oriented self-starter with exceptional time management and organizational skills.
  • Must manage multiple priorities in a fast-paced, high-pressure environment while maintaining accuracy.
  • Capable of working in both an independent and team-oriented, collaborative environment.
  • Extensive knowledge of audio-visual equipment, meeting room sets, F&B, exhibit hall and sponsorship execution.
  • Ability to control budgets, schedules/timelines, and overall action items.
  • Provide excellent customer service utilizing effective written and verbal communication skills.
  • Proficiency in standard computer software, including MS Office Suite (Word, Excel, PowerPoint).
  • Four-year college degree required in the preferred fields of Hospitality Management, Event Marketing, Project Management or Business Administration.
  • Certified Meeting Professional (CMP) preferred.
  • Travel required (6-8 domestic trips per year)
  • Minimum of 2 years relevant experience for large events with robust agendas and exhibit halls
  • Verifiable and consistent work history
  • Valid Driver’s License


Please follow HMP Global on LinkedIn for news and updates

  • Project Manager

    4 days ago

    Malvern, United States CareerBuilder Full time

    The Project Manager is a significant role in the companys organization and its impact on achieving strategic goals. This position is primarily responsible for managing the day-to-day activities of various company projects and strategic initiatives to ensure they are completed on time. This includes developing, planning and collaborating with various...

  • Senior Director Business Development

    2 weeks ago

    Malvern, United States DSG Inc Full time

    Job DescriptionJob DescriptionSenior Business Development DirectorDSG - EDC Sales ­­­­­­­­­­­­­­­Where do you fit in? The Senior Director Business Development will have a proven track record in building productive client relationships in the clinical research, health sciences and technology industries. You will be able to achieve and...

  • Manufacturing Production Coordinator

    2 weeks ago

    Malvern, United States Applied Energy Systems, Inc. Full time

    Job DescriptionJob DescriptionPosition Overview:This position provides a hands-on approach to production planning and facilitating manufacturing activities and workflow. The position will coordinate work through various stages of production as well as identify and help to resolve operational issues. Additionally, this position ensures materials and supplies...

  • Project Manager/Scrum Master

    2 weeks ago

    Malvern, United States Vision It US Full time

    Job DescriptionJob DescriptionResponsibilitiesLeads, builds, and coaches high performing teams in the delivery of products or projects, ensuring team actions are aligned with project and business goals. May instruct or coach other professionals.Leads planning, team learning, and adaptation of processes to ensure the quality of team solutions.Enables a...

  • Program Manager/ Scrum Master- Data Science

    7 days ago

    Malvern, United States New York Technology Partners Full time

    Job Title: Program Manager/ Scrum Master- Data Science & MLLocation: Malvern, PA (Hybrid)Position Type: ContractJob Description:ResponsibilitiesLeads, builds, and coaches high performing teams in the delivery of products or projects, ensuring team actions are aligned with project and business goals. May instruct or coach other professionals.Leads planning,...

  • Program Manager/ Scrum Master- Data Science

    1 week ago

    Malvern, United States New York Technology Partners Full time

    Job Title: Program Manager/ Scrum Master- Data Science & ML Location: Malvern, PA (Hybrid) Position Type: Contract Job Description: Responsibilities Leads, builds, and coaches high performing teams in the delivery of products or projects, ensuring team actions are aligned with project and business goals. May instruct or coach other professionals. Leads...

  • Business Development Manager

    2 weeks ago

    Malvern, United States CareerBuilder Full time

    Job DescriptionJob Description Business Development DSG - EDC Sales Where do you fit in? The Manager of Business Development is responsible for directly selling products and services related to a specific solution (EDC, IRT, SmartSupplies, TrialConsent, Patient Engagement, Neuroscience) in the assigned territory and accounts, collaborating with Portfolio...

  • Business Development Manager

    2 weeks ago

    Malvern, United States DSG Inc Full time

    Job DescriptionJob DescriptionBusiness DevelopmentDSG - EDC Sales ­­­­­­­­­­­­­­­Where do you fit in? The Manager of Business Development is responsible for directly selling products and services related to a specific solution (EDC, IRT, SmartSupplies, TrialConsent, Patient Engagement, Neuroscience) in the assigned territory and accounts,...

  • Marketing Director

    Found in: Resume Library US A2 - 3 days ago

    Malvern, Pennsylvania, United States PQ Full time

    Job Description POSITION OVERVIEW The Marketing Director is responsible for strategic marketing and product line management for the silicas, silicates and zeolites product portfolio.  . A key member of the management team, this position leads all marketing efforts and projects to drive profitable growth of the business.  Strategic marketing: Identify,...

  • Commercial Glazing and Metal Project Manager

    2 weeks ago

    Malvern, United States Malvern Glass, Inc. Full time

    Job DescriptionJob DescriptionMalvern Glass, an established and growing commercial glazing specialty contractor active on numerous projects throughout the Delaware Valley, is seeking to add a Project Manager to our team. Our ideal candidate would have 3 or more years project management experience in the glass industry. However we would consider someone with...

  • Showroom Admin

    2 weeks ago

    Malvern, United States Gerhard's Appliance Full time

    Job Description Gerhard's Appliance - a family-run business for 75 years, is looking for an enthusiastic, professional, and motivated Showroom Admin who will be responsible for supporting Sales Consultants with day-to-day tasks, assisting clients both in-store and by phone, meeting individual/store goals and most importantly building and maintaining...

  • Application Engineer

    2 weeks ago

    Malvern, United States Vanguard Full time

    The Invest Foundations Family, within Personal Investor Technology, is looking to hire an Application Engineer - III. Our team is essential in helping our Personal Investor clients have their best chance at investment success by driving modernization and supporting them along the way!In this role, you will: Provide senior level system analysis, design,...

  • Senior Data Engineer

    2 weeks ago

    Malvern, United States CareerBuilder Full time

    The Transaction Cost Analysis (TCA) team seeks to provide decision support and decision automation to improve outcomes in the investment process by minimizing transaction costs, via quantitative and data-driven research. If you are looking to work in a lively environment while learning and developing your AWS and python skills to help the trading desks...

  • Compliance Director, Regulatory Exam Response

    6 days ago

    Malvern, United States Vanguard Full time

    Compliance Director, Regulatory Exam Response Advocate for all investors Vanguard has been in trusted with over $8 trillion in client assets by doing what’s right for investors. Our core purpose is to take a stand for all investors, to treat them fairly, and to give them the best chance for investment success. In support of Vanguard’s innovative and...

  • Compliance Director, Regulatory Exam Response

    Found in: Talent US C2 - 3 weeks ago

    Malvern, United States Vanguard Full time

    Compliance Director, Regulatory Exam ResponseAdvocate for all investorsVanguard has been in trusted with over $8 trillion in client assets by doing what’s right for investors. Our core purpose is to take a stand for all investors, to treat them fairly, and to give them the best chance for investment success. In support of Vanguard’s innovative and highly...