Property Administrator

4 days ago

Pleasanton, United States Ultimate Staffing Full time

The candidate would be responsible for the day-to-day function of the assigned buildings as it relates to tenant and client needs, as well as vendor services. This would also include facilitating the overall general maintenance of the properties, in addition to interacting with tenants to ensure their needs are being met. We are looking for an energetic, motivated individual that has the following qualifications.

Primary job responsibilities include:

Tenant Relations

  • Receive tenant phone calls and respond to requests/needs in a timely manner.
  • Greet and assist walk-in visitors.
  • Correspond via letters and emails with tenants and vendors.
  • Field maintenance requests, prepare completion report and monitor progress of pending requests.
  • Ensure tenant insurance accuracy and adherence.
  • Maintain tenant contact list.
  • Program building access cards.
  • Conduct general administrative duties for one (1) Property Manager and one (1) Senior Property Managers.
  • Require routine visits to property to asssit with tenant relations and maintenance of the properties.

Additional job responsibilities may include:

Lease Administration

  • Process all new tenant move-ins and move-outs from start to finish.
  • Abstract lease documents for review.

Accounting/Financial

  • Prepare and track construction contracts, expenditure authorizations, purchase orders, and tenant billbacks.
  • Verify accuracy of rent roll each month. Verify aged delinquency reporting.

  • Verify rent payments are made on a timely basis and follow-up when necessary. Create aged delinquency report for Property Manager's review.

  • Code all invoices for payment and obtain proper approvals. Verify accuracy on General Ledger vs. budget.
  • Assist with obtaining pricing in preparation for annual budgets.
Desired Skills and Experience

The candidate would be responsible for the day-to-day function of the assigned buildings as it relates to tenant and client needs, as well as vendor services. This would also include facilitating the overall general maintenance of the properties, in addition to interacting with tenants to ensure their needs are being met. We are looking for an energetic, motivated individual that has the following qualifications.

Primary job responsibilities include:

Tenant Relations
* Receive tenant phone calls and respond to requests/needs in a timely manner.
* Greet and assist walk-in visitors.
* Correspond via letters and emails with tenants and vendors.
* Field maintenance requests, prepare completion report and monitor progress of pending requests.
* Ensure tenant insurance accuracy and adherence.
* Maintain tenant contact list.
* Program building access cards.
* Conduct general administrative duties for one (1) Property Manager and one (1) Senior Property Managers.
* Require routine visits to property to assist with tenant relations and maintenance of the properties.

Additional job responsibilities may include:

Lease Administration
* Process all new tenant move-ins and move-outs from start to finish.
* Abstract lease documents for review.

Accounting/Financial
* Prepare and track construction contracts, expenditure authorizations, purchase orders, and tenant billbacks.
* Verify accuracy of rent roll each month. Verify aged delinquency reporting.

* Verify rent payments are made on a timely basis and follow-up when necessary. Create aged delinquency report for Property Manager's review.

* Code all invoices for payment and obtain proper approvals. Verify accuracy on General Ledger vs. budget.
* Assist with obtaining pricing in preparation for annual budgets.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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