Executive Assistant

2 weeks ago

Waltham, United States BostonGene Full time

About BOSTONGENE

BostonGene Corporation is pioneering the use of biomedical software for advanced patient analysis and personalized therapy decision-making in the fight against cancer. BostonGene’s unique solution performs sophisticated analytics to aid clinicians in evaluating viable treatment options for each patient’s individual genetics, tumor and tumor microenvironment, clinical characteristics, and disease profile. BostonGene’s mission is to enable physicians to provide every patient with the highest probability of survival through optimal cancer treatments using advanced, personalized therapies via sophisticated analytics and the integration of scientific and clinical knowledge.


Position Overview

As BostonGene continues our growth story, we are currently seeking to add an Executive Assistant to support our Chief Medical Officer, Chief Science Officer, Head of Sales, and other laboratory executives. This position performs advanced, diversified administrative duties requiring broad experience supporting a C-Suite of scientific executives.

The position will be located on-site in Waltham, MA.


Key Responsibilities

  • Provide comprehensive day-to-day management of schedules including heavy and complex calendar management, international travel arrangements, and executive meeting prep.
  • Prepares complex business presentation documents and spreadsheets.
  • Assists with special projects, performing research and maintaining records.
  • Composes correspondence, based on the general knowledge of the manager’s view, about administrative matters and general office policies for the manager’s approval.
  • Initiates routine and non-routine correspondence, memoranda, and reports.
  • Answers and screens the phone, providing information for both routine and complex inquiries.
  • Anticipates and prepares material needed by the manager for conferences, correspondence, appointments, meetings, telephone calls, etc.
  • Prepares and distributes minutes to meetings.
  • Establishes and maintains a variety of files and records including expense processing
  • Reads publications, regulations, and directives and takes action or refers to those that are important to the manager and to the staff.


Qualifications

  • Five or more years of experience supporting high-level biopharma senior leadership.
  • Experience within the Biopharma industry.
  • Proficiency with various software programs including Google Calendar, Microsoft Word, Excel, and PowerPoint for Windows.
  • Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service.
  • Ability to independently perform administrative duties with speed and accuracy.
  • Exceptional knowledge of business correspondence composition.
  • Accurate and efficient typing skills.
  • Possess exceptional interpersonal and communication skills and the ability to maintain good working relationships with all co-workers and external clients.
  • Possess excellent organizational skills including attention to detail and follow through.
  • Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times.


Education & Professional Certifications:

  • Bachelor’s degree in a related field from a four-year college or university; or
  • Equivalent combination of education and experience.

  • Executive Assistant

    3 weeks ago

    Waltham, Massachusetts, United States Manning Personnel Group, Inc. Full time

    Executive Assistant/Senior Executive AssistantManning Personnel Group, Inc. is seeking a highly skilled and versatile Executive Assistant/Senior Executive Assistant to support our CEO and other senior executives. This role is pivotal in ensuring seamless executive operations and communications.Key Responsibilities:Efficiently manage calendars and travel...

  • Executive Assistant

    2 weeks ago

    Waltham, United States Manning Personnel Group, Inc. Full time

    Our biotech client is looking for a highly skilled and versatile Executive Assistant/Senior Executive Assistant to support our CEO and other senior executives. This role is pivotal in ensuring seamless executive operations and communications. The ideal candidate will provide comprehensive administrative support, manage complex schedules, and facilitate...

  • Executive Assistant

    1 week ago

    Waltham, United States Manning Personnel Group, Inc. Full time

    Our biotech client is looking for a highly skilled and versatile Executive Assistant/Senior Executive Assistant to support our CEO and other senior executives. This role is pivotal in ensuring seamless executive operations and communications. The ideal candidate will provide comprehensive administrative support, manage complex schedules, and facilitate...

  • Executive Assistant

    3 weeks ago

    Waltham, United States Manning Personnel Group, Inc. Full time

    Our biotech client is looking for a highly skilled and versatile Executive Assistant/Senior Executive Assistant to support our CEO and other senior executives. This role is pivotal in ensuring seamless executive operations and communications. The ideal candidate will provide comprehensive administrative support, manage complex schedules, and facilitate...

  • Executive Assistant

    2 weeks ago

    Waltham, Massachusetts, United States Manning Personnel Group, Inc. Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and versatile Executive Assistant to support our CEO and other senior executives. This role is pivotal in ensuring seamless executive operations and communications.Key Responsibilities:Manage calendars and travel itineraries, handle administrative tasks, and maintain sensitive information with...

  • Executive Assistant

    4 days ago

    Waltham, United States The Hollister Group Full time

    Executive Assistant Our client is seeking an energetic Executive Assistant to join our team. This role provides high-level administrative and organizational support to the Chief Operating Officer (COO) and other key executives. The Executive Assistant will manage a variety of important organizational matters and oversee the operations of the COO's office....

  • Executive Assistant

    3 days ago

    Waltham, United States The Hollister Group Full time

    Executive Assistant Our client is seeking an energetic Executive Assistant to join our team. This role provides high-level administrative and organizational support to the Chief Operating Officer (COO) and other key executives. The Executive Assistant will manage a variety of important organizational matters and oversee the operations of the COO's office....

  • Executive Assistant

    1 day ago

    Waltham, Massachusetts, United States The Hollister Group Full time

    Executive AssistantWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our Chief Operating Officer (COO) and other key executives.Key Responsibilities:Manage the COO's daily priorities, including calendar oversight, meeting and event coordination, and preparation of executive documents and...

  • Executive Assistant

    4 hours ago

    Waltham, Massachusetts, United States Ophthalmic Consultants of Boston Full time

    Job Title: Executive AssistantWe are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Chief Operating Officer (COO) and other senior executives.Key Responsibilities:Provide high-level administrative support to the COO and other senior executives, including calendar management, meeting planning, and...

  • Executive Assistant

    1 month ago

    Waltham, United States Manning Personnel Group, Inc. Full time

    A growing Biotech company in the Waltham area is looking for an experienced Executive Assistant to manage operations and high-level communication for an Executive. As the primary contact for top leadership, this position requires a professional who thrives under pressure, maintains strict confidentiality, and proactively addresses needs in a fast-paced...

  • Executive Assistant

    3 weeks ago

    waltham, United States Manning Personnel Group, Inc. Full time

    A growing Biotech company in the Waltham area is looking for an experienced Executive Assistant to manage operations and high-level communication for an Executive. As the primary contact for top leadership, this position requires a professional who thrives under pressure, maintains strict confidentiality, and proactively addresses needs in a fast-paced...

  • Executive Assistant

    1 week ago

    Waltham, United States Manning Personnel Group, Inc. Full time

    A growing Biotech company in the Waltham area is looking for an experienced Executive Assistant to manage operations and high-level communication for an Executive. As the primary contact for top leadership, this position requires a professional who thrives under pressure, maintains strict confidentiality, and proactively addresses needs in a fast-paced...

  • Executive Assistant

    2 months ago

    Waltham, United States Dyne Therapeutics Full time

    Company Overview: Dyne Therapeutics is a clinical-stage muscle disease company focused on advancing innovative life-transforming therapeutics for people living with genetically driven diseases. With its proprietary FORCE™ platform, Dyne is developing modern oligonucleotide therapeutics that are designed to overcome limitations in delivery to muscle...

  • Executive Assistant to President

    3 weeks ago

    Waltham, United States Softworld Inc Full time

    Job Title: Executive Assistant Job Location: Waltham MA 02451 Onsite Requirements: Prior experience supporting C-Suite Strong MS Excel Manage complex calendars, appointments, and meeting coordination Job Description: We are seeking an experienced and highly organized Executive Assistant to support the President and Leadership Team (comprised of the...

  • Executive Assistant

    3 weeks ago

    waltham, United States BostonGene Full time

    Position OverviewAs BostonGene continues our growth story, we are currently seeking to add an Executive Assistant to support our Chief Medical Officer, Chief Science Officer, Head of Sales, and other laboratory executives. This position performs advanced, diversified administrative duties requiring broad experience supporting a C-Suite of scientific...

  • Executive Assistant to President

    3 weeks ago

    Waltham, United States Softworld, a Kelly Company Full time

    Job Title: Executive AssistantJob Location: Waltham MA 02451Onsite Requirements:Prior experience supporting C-SuiteStrong MS ExcelManage complex calendars, appointments, and meeting coordinationJob Description: We are seeking an experienced and highly organized Executive Assistant to support the President and Leadership Team (comprised of the Technology...

  • Executive Assistant to President

    3 weeks ago

    Waltham, United States Softworld, a Kelly Company Full time

    Job Title: Executive AssistantJob Location: Waltham MA 02451Onsite Requirements:Prior experience supporting C-SuiteStrong MS ExcelManage complex calendars, appointments, and meeting coordinationJob Description: We are seeking an experienced and highly organized Executive Assistant to support the President and Leadership Team (comprised of the Technology...

  • Executive Assistant to President

    3 weeks ago

    waltham, United States Softworld, a Kelly Company Full time

    Job Title: Executive AssistantJob Location: Waltham MA 02451Onsite Requirements:Prior experience supporting C-SuiteStrong MS ExcelManage complex calendars, appointments, and meeting coordinationJob Description: We are seeking an experienced and highly organized Executive Assistant to support the President and Leadership Team (comprised of the Technology...

  • Executive Assistant to President

    3 weeks ago

    Waltham, Massachusetts, United States Softworld Inc Full time

    Job Title: Executive Assistant to PresidentWe are seeking a highly organized and experienced Executive Assistant to support the President and Leadership Team at Softworld Inc. The ideal candidate will possess outstanding communication, organizational skills, and experience with Microsoft Office tools (Word, Excel, PowerPoint) and project management tools.Key...

  • Executive Assistant

    3 days ago

    Waltham, United States ThermoFisher Scientific Full time

    Work Schedule Standard (Mon-Fri) Environmental Conditions Office Job Description As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner, and...