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Accounts Payable Specialist

3 months ago

Omaha, United States Omaha Steaks Full time

Prepares vendor invoices for approval and maintains receiving documentation files. Processes invoices for payment and distributes checks to appropriate vendor or Company personnel. Reconciles and researches vendor statements and answers vendor phone calls.


Essential job duties include:

  • Prepares vendor invoices for approval, attaching appropriate documentation (PO, receiving paperwork, etc.). Notes billing or receiving discrepancies as needed. Assigns vendor numbers, company code and general ledger interface date.
  • Routes invoices electronically to appropriate managers/directors for approval. Enters approved invoices into the computer system, verifies input and proper general ledger accounting month.
  • Processes invoices for payment. Updates payments into general ledger and archives checks. Prepares checks for mailing or distributes checks to appropriate Company personnel.
  • Researches and answers questions from vendors and Company personnel regarding payments, vendor numbers and proper account coding. Reviews, reconciles and resolves balances on vendor statements.
  • Maintains a receiving file of purchase orders and receiving documents. Reviews receiving file monthly for unprocessed receiving documents. Reviews monthly accrual checklist and prepares journal entry to accrue outstanding invoices and PO’s.
  • Maintains various worksheets to monitor utility payments, returned checks, voided checks, and performs account reconciliations.
  • Processes travel & entertainment reports, reviewing for accuracy and for compliance with company travel policy. Maintains Excel worksheet to communicate appropriate team member reimbursements to Payroll department.
  • Completes new vendor setup. Obtains tax identification number and maintain W9 log.
  • Processes customer refund checks, making adjustments to voucher batch, posting, and printing checks. Performs research for and assists Customer Service.
  • Performs all other duties as assigned.

Knowledge, Skills and Abilities:

  • Proficient PC skills, including Outlook, Excel and Word.
  • Proficient on 10 key calculator by touch.
  • Excellent internal and external communication skills, both written and verbal.
  • Calculator, data entry, and mathematical computation skills with speed and accuracy.
  • Thorough knowledge of accounting terminology.
  • Ability to organize and work with large volume of paperwork and work under pressure to meet deadlines.
  • Strong interpersonal skills and ability to work in a team.

Schedule Requirements:

  • This is a full-time onsite position, Monday-Friday. Must be flexible during peak season. Possible hybrid schedule after training period.
  • Military veterans and their spouses are encouraged to apply.