Director of Finance

3 weeks ago

Greenwich, United States RJTB Holdings Full time

The Director of Finance is responsible for managing all financial operations and providing strategic direction to support informed decision-making. This role involves overseeing financial reporting, internal controls, and compliance with regulatory requirements. The Director leads a team to excel in financial operations, fosters transparency, and mitigates financial risks. Key responsibilities include driving efficiency, promoting financial stewardship, and educating both internal staff and clients. With a focus on integrity and accountability, the Director of Finance plays a critical role in safeguarding the organization's assets and contributing to its overall success.


PLEASE NOTE: THIS IS A 5 DAY A WEEK ONSITE POSITION. RELOCATION IS NOT OFFERED AT THIS TIME.


RESPONSIBILITIES

Financial Planning and Analysis:

  • Develop and implement weekly, monthly, annual financial plans, budgets, forecasts, and financial models. 
  • Proactively highlight to CFO and CEO budget, forecast shortfall with detail and action plan
  • Proactively analyze financial data and present financial reports weekly, monthly, quarterly in an accurate manner to senior management.
  • Provide insights and recommendations to optimize financial performance and mitigate risks i.e budget shortfall, LOC usage, banking debt / equity ratio
  • Monitor key financial metrics required for banking and PE reporting on performance indicators to track progress towards organizational goals.
  • Proactively engage and collaborate with senior management to develop financial strategies and long-term financial plans.
  • Assess the financial impact of business decisions and provide recommendations to drive profitability and growth.
  • Provide financial due diligence for mergers, acquisitions, and strategic partnerships. as needed with senior management.


Financial Reporting and Compliance:

  • Ensure compliance with accounting principles, regulatory requirements, and internal controls and policies.
  • Prepare and review financial statements, tax returns (in conjunction with CPA,) and other financial reports. Assures that the organization meets federal, state and local deadlines. 
  • Assures that the organization meets banking relationship deadlines
  • Communicate to CFO and CEO status of all outstanding invoices, aging and at risk clients on a weekly/monthly basis. 
  • Escalate on a daily basis any at high risk customers to CEO
  • Coordinate audits and examinations by external auditors, tax authorities, and regulatory agencies.
  • Implement and maintain internal controls to safeguard assets and maintain data integrity.


Treasury and Cash Management:

  • Manage monthly cash flow, liquidity, and working capital to support operational needs and strategic objectives.
  • Assume all accountability for accuracy of AP/AR functions and duties.
  • Reconciliation: Detecting errors, frauds, and discrepancies in financial information to help make strategic decisions and avoid surprises during tax season 
  • Payment processing: Receiving payments, processing, verifying, and reconciling invoices to control expenses and complete payments 
  • Preparing and sending out invoices: Recording expenses and ensuring payments are made on time 
  • Processing incoming payments: Managing incoming payments and ensuring clients fulfill their payment obligations on time 
  • Managing outstanding accounts: Responding to inquiries from vendors and customers, and handling queries regarding billing 
  • Resolving discrepancies and issues: Investigating and resolving payment discrepancies 
  • Maintaining company confidentiality: Maintaining confidentiality of all information to which they become exposed during the assessment process
  • Manage finance team members to meet all goals and RJTB standards. 
  • Assist in the banking relationships, and debt financing activities with CFO
  • Reconciliation and report monthly banking, credit cards and line of credit. 
  • Completes vendor payments within the stated term period. Provides status updates to CFO and internal partners.


Payroll and Compensation Management:

  • Oversee payroll processing, ensuring accuracy and compliance with relevant laws and regulations.
  • Ensure all vacation, holiday and sick entries are accurate
  • Manage relationships with external vendors and service providers for payroll processing and benefits administration.


Continuous Improvement:

  • Identify opportunities for process improvement and drive efficiency. 
  • Strive to secure cost efficiencies in daily activities. 
  • “Client Facing” Ensure interaction with clients and vendors is thorough and superior
  • Monitor adherence to regulatory requirements through audits and compliance checks.
  • Proactively embrace responsibilities of role and provide guidance to management. 
  • Allocating and managing financial, human, and other resources efficiently to support the organization's goals and objectives.


Managerial:

  • Lead and inspire across team and organization. Guiding, motivating, and inspiring employees to perform their best. This involves providing direction, support, and feedback to individuals and teams.
  • Continue to work closely in developing direct reports for continued growth and responsibilities. 
  • Assures that staff are thorough in their daily activities.
  • Effectively communicating goals, expectations, and feedback to employees and stakeholders. This includes listening to concerns, providing clear instructions, and fostering open communication.
  • Provides constructive and timely performance communication and annual evaluations.


QUALIFICATIONS

  • This is a 5 day a week role on-site/in office.
  • Proven experience (8+ years) as director of finance or similar role
  • In-depth knowledge of corporate finance and accounting principles, laws and best practices
  • Strong plus working in fast paced, fast growth beauty and/or fragrance companies
  • Experience working with brand, contract manufacturer or packaging supplier
  • Solid knowledge of financial analysis and forecasting
  • Proficient in QuickBooks Manufacturing; and accounting and tax preparation software
  • Expertise in Inventory Management
  • Bachelor's degree preferred; equivalent experience and knowledge considered
  • Excellent management and supervisory skills.
  • Excellent communication and interpersonal skills.
  • Outstanding communication and interpersonal abilities
  • CPA or other relevant qualification is a plus


COMPENSATION

  • Annual base salary
  • Annual performance based bonus
  • Health/dental/vision benefits eligibility
  • 401k plan participation with company match
  • Paid vacation
  • Company paid Holidays offered with two floating holidays

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