Finance Business Manager

DISTINGUISHING CHARACTERISTIC OF WORK

The Finance Business Manager works within an operational department (Fire, Police and Parks) having direct reporting to the Department Director and works closely or directly with the City's Finance Management Department. This position is responsible for performing highly specialized budgeting and accounting work required to maintain the Department's budgets and general ledgers. The incumbent would be responsible for preparing balance sheets, profit, and loss statements, and other financial reports. Accounting duties and responsibilities also include analyzing trends, costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses. Reports the organization's finances to administration and offers suggestions about resource utilization, revenue enhancement strategies, and actual expenditures.

ESSENTIAL EXAMPLES OF DUTIES

The following illustrates examples of some of the essential duties and responsibilities of the Finance Business Manager. There may be other essential functions, not listed below, in order to accomplish the tasks as presented by the Supervisor.

• Prepare asset, liability, and capital account entries by compiling and analyzing account information.
• Manage the accounts receivable and payables of the operation unit/department.
• Assist in preparing annual budget for the Department.
• Monitor budget; budget versus actual expenses.
• Document financial transactions by entering account information.
• Recommend financial actions by analyzing accounting options.
• Summarize current financial status by collecting information; preparing asset listings, profit and loss statements, budgetary, and other reports.
• Substantiate financial transactions by auditing source documents.
• Maintain accounting/financial controls by preparing and recommending local policies and procedures.
• Guide and develop clerical staff to follow best financial practices.
• Reconcile financial discrepancies by collecting and analyzing account information.
• Verify, allocate, post, and reconcile journal entry transactions.
• Produce accounting reports and present results in PowerPoint.
• Analyze financial information and summarize the financial status of the department.
• Provide technical financial support and advice to department management.
• Review and recommend modifications to accounting processes and generally accepted accounting procedures.
• Participate in financial forecast process and end-of-year projections.
• Provide input into the department's financial and operational goal-setting process.
• Prepare local financial statements and operational results.
• Direct internal audits of financial processes, policies, and inventory levels to ensure proper accounting, safeguarding, and compliance.
• Plan, assign, and review assigned clerical staff's work.
• Support month-end and year-end financial closing process.
• Develop and document business processes and accounting policies to maintain and strengthen internal controls.
• Develop and document business processes and accounting policies to maintain and strengthen internal controls.
• Communicate effectively with internal and external clients and colleagues.
• Contribute to a strong relationship through positive interactions with other departments.
• Communicate continuously with the Finance Management team on financial issues that arise.
• Typically reports to a department director.

KNOWLEDGE, SKILLS, AND ABILITIES

• Thorough knowledge of basic accounting procedures and principles (GAAP, GASB).
• Thorough knowledge of budgeting and budgetary controls.
• Knowledge of accounts payables, invoices, purchase orders.
• Management reporting, key process indicators (KPI’s), scorecards.
• Intermediate user of Excel, Word, PowerPoint.
• Experience in government is preferred.
• Experience with creating financial statements.
• Experience with general ledger functions and the month-end/year-end close process.
• Excellent accounting software user and administration skills.
• Accuracy and attention to detail.
• Aptitude for numbers and quantitative skills.
• Intermediate understanding of accounting and reporting standards, gaining experience in researching as it relates to accounting issues.
• Ability to work effectively with city officials, administration, employees and general public with courtesy and tact.
• Ability to work a flexible schedule as required. Proven ability to exercise discretion and sound judgment in all aspects required within this position.
• Ability to prepare and monitor a working budget is required.
• Knowledge of clerical functions, payroll, purchasing, record keeping, forecasting, auditing, statistical analysis, Federal/State & municipal grant programs and budgets.
• Ability to carry out specific oral and written instructions as directed.
• Effective written and oral communication skills are necessary.
• Experience with Workday or other ERP system is a plus.
• Accounting.
• Reporting Skills.
• Attention to Detail.
• Deadline-Oriented.
• Knowledge of Government purchasing (preferred).
• Confidentiality.
• Time Management.
• Financial Data Entry Management.
• Accuracy.
• Planning and organizing.
• Scheduling and Monitoring.
• Communication Skills.
• Problem Analysis and Problem-Solving Skills.
• Initiative.
• Teamwork.
• Active Learning.
• Proficiency in Microsoft Office Suite.
• Professionalism.
• Self-motivated.
• Interpersonal Skills.
• Analytical Thinking.
• Rely on experience and judgment to plan and accomplish goals.

PHYSICAL REQUIREMENTS

The following are some of the physical requirements associated with this position. Reasonable accommodation may be made by the City to enable an individual to perform the essential duties/functions of the position.

• Must have ability to effectively communicate and interact with other employees and the public through the use of telephone and personal contact as normally defined by the ability to see, read, talk, stand, hear, hands to finger dexterity, handle, feel or operate objects, read and write English.
• Physical capability to effectively use and operate various items of office equipment; such as but not limited to a personal computer, calculator, copier and fax machines.
• Work is performed indoors within a quiet to moderately noisy environment.
• Must be able to lift, carry and or push articles weighing up to 20 lbs.

MINIMUM TRAINING, EDUCATION AND EXPERIENCE

• Bachelor’s degree from an accredited institution in Public or Business Administration or a closely related field.
• A minimum of five (5) years of experience in accounting or finance.
• Two (2) years of experience in a government setting is preferred.
• Some supervisory experience is preferred.
• Master’s Degree preferred.
• CPA preferred.
• Valid State of Florida driver license.
• Proficiency in budget preparation and municipal purchasing practices are desirable.
• A combination of education and experience may be considered.

Desirable/Preferred Skills:

• Exceptional follow-through and attention to detail is required.
• Advanced Excel knowledge is a plus.
• Ability to work well in a fast paced, continuous improvement, and a multi-priority environment is a plus.
• Proficiency in budget preparation and municipal purchasing practices are desirable.
• Perform a variety of tasks while working independently under general supervision.
• The incumbent should be a highly motivated self-starter.