Office Manager

2 weeks ago

Boston, United States Molten Cloud Full time

Molten Cloud empowers creators and rights-holders of media content through technological innovation. The Molten Cloud platform transforms and simplifies today's complex intellectual property rights, content and licensing operations. The platform is used by media organizations to manage over 175M film/TV rights, hosting data and content for over 10% (per IMDB) of all movies known to exist. 


Founded in the heart of MIT, Molten Cloud is committed to breaking the barriers that hold digital creativity and media experiences back today. We are a diverse team of hackers, hustlers, and hipsters, and are backed by leading media-tech investors and advisors such as Jack Dorsey and Ashton Kutcher.

 

We are seeking a dynamic and experienced Office Manager to support our CEO in a full-time capacity. In this role, you will be directly responsible for ensuring that our CEO's professional life runs smoothly, enabling them to focus on strategic objectives and company-wide goals. Your responsibilities will include:


  • Schedule Management: Maintain and optimize the CEO's calendar, ensuring that meetings, deadlines, and priorities are effectively managed.
  • Communication: Serve as the point of contact between the CEO and other departments, investors, and external partners. Manage incoming and outgoing communications to ensure a smooth flow of information.
  • Research and Briefing: Prepare research materials, memos, and briefing documents for high-level meetings and decision-making processes.
  • Administrative Tasks: Oversee day-to-day administrative functions, including coordinating travel arrangements, preparing expense reports, and handling confidential documents with utmost discretion.
  • Strategic Support: Work closely with the CEO to identify and implement projects and initiatives that support the long-term vision of the company.
  • Event Coordination: Plan and manage internal and external events, including board meetings, investor presentations, and team-building activities.
  • Recruiting Support: Support planning and execution of recruiting efforts including research, operations, and execution.


As an ideal fit for this role, you are analytical, entrepreneurial and organized.

  • Analytical: you are comfortable with data and complexity. You obsess over the details, and no detail is too small for you. 
  • Entrepreneurial: you take ownership of your work, collaborate with your teammates to leverage their complementary skill sets, and train yourself to acquire the skills you need to get the job done. You will be given a large amount of freedom, and responsibility, to take on tasks that satisfy our clients.
  • Organized: when things get overwhelming for most people, you have the demonstrated ability to put things in perspective, prioritize your own workload, and deliver results.


Additional qualifications:

  • At least 2 years of experience as an Executive Assistant, must be directly supporting a startup CEO.
  • Exceptional organizational skills and attention to detail.
  • Ability to multitask and prioritize under pressure.
  • Strong written and verbal communication skills.
  • Proficiency in MS Office and Google Suite applications.
  • VC fundraising experience is a plus.


Our culture is about being rigorous at work and celebrating our big and small wins as a team. At Molten Cloud, you will have the opportunity to own and lead your own workstreams, learn from exceptional individuals on the team, and help build technology that matters across the world. Everyone on the team primarily works remotely, and the company reimburses purchases for laptops and other office supplies.

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