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Administrative Assistant II

4 months ago

Manchester, United States Elliot Hospital Full time

Who We Are:

Our team supports Elliot Health System by focusing on long-term change in the organization's culture and leadership philosophy. The team partners with colleagues to systematically manage and improve our business and operational processes to meet patient expectations by focusing on becoming a learning organization and developing our people. The team is responsible for the design and development of intuitive data-driven tools that inspire self-directed decision-making. If you have an interest in turning data into meaningful and actionable information with sophisticated insights, apply today

About the Job:

As an Administrative Assistant within the Operational Excellence team, you play a pivotal role in ensuring the smooth functioning of our team and supporting the work to drive continuous improvement and quality throughout the organization. Your responsibilities encompass providing comprehensive administrative support to the Operational Excellence Team, the Vice President of Operational Excellence, and the Chief Quality Officers as well as supporting key committee structures. You will be instrumental in coordinating office operations, managing calendars, organizing meetings, and handling correspondence, all while embodying lean leadership principles and fostering a culture of respect and continuous improvement. Your dedication to excellence and proactive approach will contribute significantly to our pursuit of operational excellence and the achievement of our strategic goals.


What You’ll Do:

  • Manage and oversee the executive office, including calendar scheduling and meeting preparation
  • Facilitate onboarding for new team members
  • Coordinate all office communications with discretion and confidentiality
  • Provide administrative support, including typing, transcribing, project management, and confidential assignments
  • Collaborate with the executive assistant team and provide project support as needed
  • Respond to colleague complaints, concerns, and inquiries, ensuring appropriate follow-up
  • Manage onboarding plans and scheduling for new hires including office equipment ordering, set up and access support
  • Coordinate travel arrangements
  • And more.

Who You Are:

  • Associate’s degree or equivalent experience, Required.
  • 5 years of experience in a corporate, fast-paced environment with multi-tasking, Required
  • Ability to work both independently and collaboratively, Required
  • Advanced skills in Microsoft office, Required

Why You’ll Love Us:

  • Health, dental, prescription, and vision coverage for full-time & part-time employees
  • Short term, long term disability, Accident insurance, & life insurance
  • Tuition Reimbursement
  • Referral bonuses
  • Accrued earned time for full-time & part-time employees
  • 403b Retirement plans, with generous employer contributions
  • And more