Executive Assistant to Stealth Software/AI Company

2 months ago

San Francisco, United States Pocketbook Agency Full time

JRN: 1638


We are seeking an experienced and motivated Executive Assistant to support the CEO of a rapidly growing stealth technology/software startup based in San Francisco, CA. The ideal candidate will have experience providing top-tier executive support at the C-suite level, preferably to a CEO or Co-Founder, and will possess exceptional interpersonal skills to build strong rapport with the CEO, team members, and external partners.


Requirements:

  • Minimum of 5 years of experience as an Executive Assistant to C-Suite executives, preferably to a CEO or Co-Founder.
  • Proven track record of managing complex calendars, travel arrangements, and high-level communications.
  • Exceptional organizational and time management skills, with a keen attention to detail.
  • Strong interpersonal and communication skills, capable of building rapport with a diverse range of individuals.
  • Ability to handle multiple tasks simultaneously in a fast-paced, high-pressure environment.
  • Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and familiarity with collaboration tools (e.g., Slack, Trello).
  • Confident, proactive, and adaptable, with a positive attitude and professional demeanor.
  • Discreet and trustworthy, with the ability to handle sensitive information with confidentiality.
  • Collaborative team player who can work independently and as part of a team.


Responsibilities:

Executive Support:

  • Manage the CEO's complex calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prepare and organize meeting materials, agendas, and presentations.
  • Handle confidential information with discretion and professionalism.
  • Serve as the primary point of contact for internal and external communications on behalf of the CEO.
  • Coordinate and prioritize incoming communications, ensuring timely and appropriate responses.


Collaboration with House Staff and Personal Projects:


  • Liaise with the CEO’s household staff to ensure seamless coordination between professional and personal commitments.
  • Assist with personal projects, including event planning, personal travel, and other tasks as needed.
  • Foster a collaborative environment with house staff, ensuring alignment on schedules and priorities.


Team Collaboration and Backup Support:

  • Work closely with another Executive Assistant on the team, providing backup support as needed to ensure continuous and efficient executive support.
  • Collaborate with team members to facilitate smooth operations and project execution.


Office Management:

  • Oversee office logistics, including supplies management, office maintenance, and vendor relationships.
  • Organize and facilitate company events, meetings, and offsites.
  • Ensure the office environment is welcoming and conducive to productivity.


Travel Coordination:

  • Arrange detailed travel itineraries for the CEO, including flights, accommodations, and ground transportation.
  • Anticipate and resolve any travel-related issues to ensure smooth and hassle-free trips.


Schedule: Monday - Friday, business hours, with flexibility as needed


Compensation: $120-140K base, full benefits, bonus eligibility negotiable, other company perks


Location: San Francisco, CA (Fully in office)

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