Administrative Assistant
3 days ago
Overview: We are seeking a proactive and highly organized Project Coordinator to manage and streamline high-level initiatives and administrative responsibilities at the C-Suite level. This role is critical in ensuring seamless coordination of team initiatives, strategic project management, and administrative support, enabling the team to meet deadlines and achieve organizational goals effectively.
Primary Responsibilities:
Project Coordination:
- Track team initiatives, personnel items, and high-level projects managed at the C-Suite level.
- Facilitate and document decisions during meetings, ensuring follow-up actions are clearly assigned and tracked.
Meeting Support:
- Proactively prepare meeting agendas, schedule meetings, and coordinate follow-ups to align with deadlines and organizational priorities.
Strategic Project Management:
- Manage strategic projects, including facilitating discussions, documenting outcomes, and driving the execution of follow-up tasks.
Administrative Tasks:
- Handle scheduling, travel arrangements, and expense reporting (approximately 10% of the workload).
Desired Skills & Attributes:
- Strong organizational and project management skills with a proven ability to manage multiple priorities effectively.
- Intuitive understanding of priorities and the ability to work independently with minimal supervision.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Familiarity with SharePoint, Visio, and OrgPlus (nice to have).
- Strong interpersonal and communication skills, with a demonstrated ability to lead coordination efforts seamlessly.
- Proactive problem-solving skills and a balance between asking necessary clarifying questions and taking initiative.
Preferred Experience:
- Background in project management with the capability to handle administrative responsibilities.
- Bachelor’s degree (strongly preferred).
- 1-2 years of relevant experience in project coordination or as an assistant project manager (PMP certification is a plus but not mandatory).
- Previous military experience (considered a plus for structure and discipline).
Key Qualities for Success:
- Proactive and strategic thinker with a natural ability to grasp tasks and priorities quickly.
- Capable of managing and coordinating tasks independently without requiring constant oversight.
- Strong executive presence, high energy, and intuitive understanding of team dynamics and meeting needs.
- Detail-oriented and adept at managing high-level, deadline-driven projects in an organized and professional manner.
-
Administrative Assistant
4 weeks ago
North Chicago, United States Spectraforce Technologies Full timeJob Title - Administrative AssistantDuration - 03 MonthsLocation - Lake county , IL 60064 [Remote Position: Est Or Cst]Job Description: Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis....
-
Administrative Assistant
1 month ago
North Chicago, United States Collabera Full timeDescription Home Search Jobs Job Description Administrative Assistant Contract: North Chicago, Illinois, US Salary: $28.00 Per Hour Job Code: 356083 End Date: 2024-12-19 Days Left: 29 days, 2 hours left Apply Core Responsibilities: Provide general administrative support to the executive team and department, with potential to back-up higher-level...
-
Administrative Assistant
4 weeks ago
North Chicago, United States Collabera Full timeDescription Home Search Jobs Job Description Administrative AssistantContract: North Chicago, Illinois, USSalary: $28.00 Per HourJob Code: 356083End Date: 2024-12-19 Days Left: 16 days, 2 hours leftApplyCore Responsibilities: Provide general administrative support to the executive team and department, with potential to back-up higher-level management...
-
Administrative Assistant
3 weeks ago
North Chicago, United States Collabera Full timeDescription Home Search Jobs Job Description Administrative AssistantContract: North Chicago, Illinois, USSalary: $28.00 Per HourJob Code: 356083End Date: 2024-12-19 Days Left: 16 days, 2 hours leftApplyCore Responsibilities: Provide general administrative support to the executive team and department, with potential to back-up higher-level management...
-
Administrative Assistant
1 month ago
North Chicago, United States Rosalind Franklin University Full timePosition Summary The Administrative Assistant will provide administrative support to Department Chair and faculty. Who We Are Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the...
-
Administrative Assistant
3 weeks ago
North Chicago, United States Ann & Robert H. Lurie Children's Hospital of Chicago Full timeAnn & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann &...
-
Administrative Assistant
4 weeks ago
North Chicago, United States Ann & Robert H. Lurie Children's Hospital of Chicago Full timeAnn & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann &...
-
Administrative Assistant
2 months ago
North Chicago, United States Rosalind Franklin University of Medicine & Science Full timePosition Summary The Administrative Assistant will provide administrative support to Department Chair and faculty. Who We Are Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the discovery...
-
Senior Administrative Assistant
2 months ago
North Chicago, United States AbbVie Full timeCompany Description AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas immunology, oncology, neuroscience, and eye care and products and services in our...
-
Administrative Assistant III
4 weeks ago
North Chicago, United States US Tech Solutions Full timeTitle: Administrative Assistant IIILength of Contract: 3 months with extension based on performance and business needsLocation: Lake County, IL 60064Job Description:Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support...
-
Administrative Assistant IV
1 month ago
North Chicago, United States The Fountain Group LLC Full timeThe Fountain Group is currently seeking an Admin Assistant IV for a prominent client of ours. This position is Waukegan, IL. Details for the position are as follows: Job Description: $29.00 - $32.00/HR to start! W2 6-month contract - (potential to convert based on performance & budget). (Hybrid position - 3 days onsite, 2 days remote) ...
-
Administrative Assistant IV
3 weeks ago
North Chicago, United States The Fountain Group LLC Full timeThe Fountain Group is currently seeking an Admin Assistant IV for a prominent client of ours. This position is Waukegan, IL. Details for the position are as follows:Job Description:$29.00 - $32.00/HR to start! W26-month contract - (potential to convert based on performance & budget). (Hybrid position - 3 days onsite, 2 days remote)Responsibilities...
-
Administrative Assistant III
3 weeks ago
North Chicago, United States Collins Consulting Inc Full timePrefer local to Lake County. Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis. Oversees and coordinates the day-to-day activities of the Vice President department and serves as the...
-
Administrative Assistant III
4 weeks ago
North Chicago, United States Collins Consulting Full timePrefer local to Lake County. Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis. Oversees and coordinates the day-to-day activities of the Vice President department and serves as the...
-
Administrative Assistant III
4 weeks ago
North Chicago, United States KYYBA, Inc Full timeLocation: Prefer local to Lake County. If remote, must be CST or EST Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis. Oversees and coordinates the day-to-day activities of the Vice...
-
Administrative Assistant III
4 weeks ago
North Chicago, United States Collins Consulting Full timeUnder limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis. Oversees and coordinates the day-to-day activities of the Vice President department and serves as the principle point of administrative...
-
Administrative Assistant III
4 weeks ago
North Chicago, United States Collins Consulting Inc Full timePrefer local to Lake County. Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis. Oversees and coordinates the day-to-day activities of the Vice President department and serves as the...
-
Administrative Assistant III
4 weeks ago
North Chicago, United States Mindlance Full timeLocation: Prefer local to Lake County. If remote, must be CST or EST Length of assignment: 3 months Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis. Oversees and coordinates the...
-
Administrative Assistant III
3 weeks ago
North Chicago, United States KYYBA, Inc Full timeJob DescriptionUnder limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis. Oversees and coordinates the day-to-day activities of the Vice President department and serves as the principle point of...
-
Administrative Assistant
4 weeks ago
Chicago, United States Fairfield Memorial Hospital Full timeAdministrative Assistant POSITION TITLE: Administrative Assistant DEPARTMENT: Administration STATUS: Non- Exempt; Full time days Fairfield Memorial Hospital's mission is to positively influence the health of those we serve. Our team is committed to providing the best possible patient experience. NATURE OF WORK: The Administrative Assistant serves as...