Administrative Assistant

1 month ago

North Chicago, United States Rosalind Franklin University of Medicine & Science Full time
Position Summary

The Administrative Assistant will provide administrative support to Department Chair and faculty.

Who We Are

Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the discovery of knowledge dedicated to improving wellness. The university embodies the spirit of inquiry and excellence modeled by its namesake Dr. Rosalind Franklin, whose Photo 51 was crucial to solving the structure of DNA.

Today, the university's 6 colleges continue Dr. Franklin's legacy through rigorous academics, pioneering research, and innovative community service. Our unique interprofessional education model allows students to learn from and with each other in a variety of settings, including our simulation labs, the student-led Interprofessional Community Clinic, and through partnerships with area hospitals and clinics. RFU is a national leader in interprofessional research and practices, and is nationally recognized for its research in areas including neuroscience, brain-related diseases, inherited disorders, proteomics, cancer cell biology and immunology, cardiac resuscitation, and gait and balance.

Essential Duties & Responsibilities
  • Compose and prepare confidential correspondence including reports, memorandums, letters, spreadsheets and forms
  • Manage multiple calendars including the shared department calendar
  • Attend relevant department committee meetings, keep meeting minutes, and transcribe meeting minutes when needed
  • Create, update, and administer department-specific assessments (e.g., student course evaluations, annual student and alumni surveys)
  • Oversee administrative coordination of prospective student interview days
  • Prepare and distribute announcements within and outside of department
  • Assist with course and room scheduling
  • Assist with internal events and meetings
  • Open and direct mail, mail packages for the department
  • Maintain office files and records
  • Maintain office supplies and equipment
  • Receive and coordinate telephone communications
  • In the absence of the Coordinator, prepare check requests and travel and seminar reimbursements
  • Perform other duties related duties as assigned and/or delegated.
Conditions of Employment
  • Must achieve satisfactory results from a background check
  • Must have proof of COVID 19 vaccination or a university approved exemption
Required Education & Experience
  • High School Diploma or GED
  • 1-2 years of administrative or office experience
Required Knowledge, Skills, & Abilities
  • Analytical skills
  • Problem-solving skills
  • Exceptional skills in written, telephone, and personal communications
  • Innovative and self-motivated
  • Effective organizational and planning skills
  • Strong customer service orientation
  • Strong, positive work ethic and a high level of integrity
  • Strong editing and proofreading skills
  • Strong commitment to confidentiality
  • Proficiency in Microsoft Office Suite, Word, Excel, PowerPoint
  • Database management, Adobe, graphics, and presentation software, etc.
  • Ability to collect, compile and organize facts, figures, etc., and triage information
  • Identify appropriate persons for contact and follow through
  • Ability to compose correspondence and draft computerized reports
  • Ability to work independently and as part of a team; make timely decisions
  • Determine priorities; deal with periodic timetable changes; handle detail job tasks and the ability to meet deadlines
  • Accuracy in coordinating/manage multiple projects and tasks simultaneously
  • Ability to show respect and sensitivity for cultural differences; work/interact with a variety of internal and external constituents
Preferred Qualifications
  • Some college or additional training preferred
Typical Physical Demands & Working Conditions
  • Selected candidate must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodations.


EOE, Including Disability / Vets

  • Administrative Assistant

    2 weeks ago

    North Chicago, United States Spectraforce Technologies Full time

    Job Title - Administrative AssistantDuration - 03 MonthsLocation - Lake county , IL 60064 [Remote Position: Est Or Cst]Job Description: Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis....

  • Administrative Assistant

    5 days ago

    North Chicago, United States Collabera Full time

    Description Home Search Jobs Job Description Administrative AssistantContract: North Chicago, Illinois, USSalary: $28.00 Per HourJob Code: 356083End Date: 2024-12-19 Days Left: 16 days, 2 hours leftApplyCore Responsibilities: Provide general administrative support to the executive team and department, with potential to back-up higher-level management...

  • Administrative Assistant

    4 weeks ago

    North Chicago, United States Collabera Full time

    Description Home Search Jobs Job Description Administrative Assistant Contract: North Chicago, Illinois, US Salary: $28.00 Per Hour Job Code: 356083 End Date: 2024-12-19 Days Left: 29 days, 2 hours left Apply Core Responsibilities: Provide general administrative support to the executive team and department, with potential to back-up higher-level...

  • Administrative Assistant

    2 weeks ago

    North Chicago, United States Collabera Full time

    Description Home Search Jobs Job Description Administrative AssistantContract: North Chicago, Illinois, USSalary: $28.00 Per HourJob Code: 356083End Date: 2024-12-19 Days Left: 16 days, 2 hours leftApplyCore Responsibilities: Provide general administrative support to the executive team and department, with potential to back-up higher-level management...

  • Administrative Assistant

    2 weeks ago

    North Chicago, United States Rosalind Franklin University Full time

    Position Summary The Administrative Assistant will provide administrative support to Department Chair and faculty. Who We Are Rosalind Franklin University of Medicine and Science (RFU) is a graduate health sciences university committed to serving the population through the interprofessional education of health and biomedical professionals and the...

  • Administrative Assistant

    2 weeks ago

    North Chicago, United States Ann & Robert H. Lurie Children's Hospital of Chicago Full time

    Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann &...

  • Administrative Assistant

    7 days ago

    North Chicago, United States Ann & Robert H. Lurie Children's Hospital of Chicago Full time

    Ann & Robert H. Lurie Children's Hospital of Chicago provides superior pediatric care in a setting that offers the latest benefits and innovations in medical technology, research and family-friendly design. As the largest pediatric provider in the region with a 140-year legacy of excellence, kids and their families are at the center of all we do. Ann &...

  • Executive Administrative Assistant

    1 month ago

    North Chicago, United States SPECTRAFORCE Full time

    Title – Executive Administrative AssistantDuration – 12 MonthsLocation – North Chicago, IL 60064Provides administrative support to the Marketing business supporting Head of Marketing, two Directors, and back-up for the VP’s assistant.Responsible for all administrative functions of the department: calendar management, scheduling travel, managing...

  • Executive Administrative Assistant

    1 month ago

    North Chicago, United States Spectraforce Technologies Full time

    Title - Executive Administrative AssistantDuration - 12 MonthsLocation - North Chicago, IL 60064Provides administrative support to the Marketing business supporting Head of Marketing, two Directors, and back-up for the VP's assistant.Responsible for all administrative functions of the department: calendar management, scheduling travel, managing...

  • Senior Administrative Assistant

    1 month ago

    North Chicago, United States AbbVie Full time

    Company Description AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas immunology, oncology, neuroscience, and eye care and products and services in our...

  • Senior Administrative Assistant

    1 month ago

    North Chicago, United States AbbVie Full time

    Company Description AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas immunology, oncology, neuroscience, and eye care and products and services in our...

  • Administrative Assistant III

    2 weeks ago

    North Chicago, United States US Tech Solutions Full time

    Title: Administrative Assistant IIILength of Contract: 3 months with extension based on performance and business needsLocation: Lake County, IL 60064Job Description:Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support...

  • Administrative Assistant IV

    1 month ago

    North Chicago, United States KYYBA Inc Full time

    Provides administrative support to the Marketing business supporting Head of Marketing Epkinly, two Directors, and back-up for the VP’s assistant. Responsible for all administrative functions of the department: calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning,...

  • Administrative Assistant IV

    6 days ago

    North Chicago, United States The Fountain Group LLC Full time

    The Fountain Group is currently seeking an Admin Assistant IV for a prominent client of ours. This position is Waukegan, IL. Details for the position are as follows:Job Description:$29.00 - $32.00/HR to start! W26-month contract - (potential to convert based on performance & budget). (Hybrid position - 3 days onsite, 2 days remote)Responsibilities...

  • Administrative Assistant IV

    2 weeks ago

    North Chicago, United States The Fountain Group LLC Full time

    The Fountain Group is currently seeking an Admin Assistant IV for a prominent client of ours. This position is Waukegan, IL. Details for the position are as follows: Job Description: $29.00 - $32.00/HR to start! W2 6-month contract - (potential to convert based on performance & budget). (Hybrid position - 3 days onsite, 2 days remote) ...

  • Administrative Assistant III

    2 weeks ago

    North Chicago, United States Collins Consulting Full time

    Prefer local to Lake County. Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis. Oversees and coordinates the day-to-day activities of the Vice President department and serves as the...

  • Administrative Assistant III

    2 weeks ago

    North Chicago, United States Collins Consulting Inc Full time

    Prefer local to Lake County. Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis. Oversees and coordinates the day-to-day activities of the Vice President department and serves as the...

  • Administrative Assistant III

    2 weeks ago

    North Chicago, United States Collins Consulting Full time

    Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis. Oversees and coordinates the day-to-day activities of the Vice President department and serves as the principle point of administrative...

  • Administrative Assistant III

    2 weeks ago

    North Chicago, United States KYYBA, Inc Full time

    Location: Prefer local to Lake County. If remote, must be CST or EST Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis. Oversees and coordinates the day-to-day activities of the Vice...

  • Administrative Assistant III

    2 weeks ago

    North Chicago, United States Collins Consulting Inc Full time

    Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis. Oversees and coordinates the day-to-day activities of the Vice President department and serves as the principle point of administrative...