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Sr. Executive Assistant

2 months ago

The Woodlands, United States Global Edge Group Full time

Global Edge is an international staffing firm connecting projects worldwide with the industry’s most talented project professionals. We work with high level technical and commercial personnel across multiple industries including Oil and Gas, Energy, Renewables, Infrastructure, Automotive and Motorsports, IT, Marine, Mining, and more. With offices strategically located worldwide, Global Edge is known for the highest level of delivery for our clients and contractors.


Position Overview

Our team is currently looking for an Executive Assistant in the Staffing Industry for one of our clients.


The Executive Assistant will provide administrative support to the Chief Executive Officer and help with various organizational needs. The Executive Assistant’s responsibilities include managing calendars and preparing various reports and presentations among other tasks. Occasional travel for workshops and related events required.


Responsibilities & Essential Duties


  • Document key discussions, decisions, and action items during meetings, then prepare and distribute clear and concise meeting minutes.
  • Track and follow up on action items, maintaining organized records of all meeting documentation for future reference.
  • Keep the chief’s calendar up to date, including adding events, rescheduling appointments, and providing daily briefings.
  • Manage the new office premises, coordinate the purchase of equipment and supplies and ensure the subsequent follow-ups required to ensure the smooth running of the office.
  • Keeping important information and documents organized physically, and electronically.
  • Translate documents and presentation from English to Spanish and vice versa.
  • Maintain a high degree of discretion and confidentiality.
  • Make travel arrangements (both domestic and international travel).
  • Prepare expense reports at the end of the month.
  • Act as the liaison between external stakeholders and internal personnel.
  • Prepare, review, and submit various reports.
  • Responsible for providing comprehensive and high-quality administrative support services.
  • File essential documents, such as reports, meeting notes, emails, and letters.
  • Keep important information and documents organized physically and electronically.
  • Work closely with other executive assistant from regional offices and head offices (i.e. Bueno Aires)
  • Participates in special projects and performs other duties as assigned.


Qualifications (Education, Experience, & Skills)

  • Bachelor's degree required, or a combination of relevant education and 10 years of experience. Extensive experience (minimum 10 years) in providing executive-level support and performing administrative duties in an office setting.
  • Must be able to Travel domestic and international
  • Proficient in Microsoft Office and SharePoint and note-taking.
  • Bilingual in English and Spanish. Excellent written communication and attention to detail.
  • Strong listening and comprehension skills.
  • Ability to manage multiple tasks and prioritize effectively.


Global Edge Group, LLC is an Equal Opportunity Employer. The Global Edge Group, LLC does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.