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Executive Assistant

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Orlando, United States ALLY BUILDING SOLUTIONS Full time
Job DescriptionJob DescriptionAlly Building Solutions provides flooring, cabinetry, countertop, appliances, window treatment, wire shelving and glass enclosure products and expert installation services, as well as design studio solutions, to new home builders in greater Orlando, Jacksonville, and Tampa.

We are looking for an experienced Executive Assistant to join our team. The Executive Assistant will provide high-level administrative support to our CEO and leadership team, ensuring smooth daily operations and effective communication within the organization. The ideal candidate will be detail-oriented, adaptable, and capable of handling confidential information with discretion.

Executive Assistant Responsibilities:

  • Manage Executive Calendar: Schedule meetings, appointments, and travel arrangements for the CEO and other executives.
  • Prepare Documents & Presentations: Create and edit reports, presentations, and correspondence on behalf of the executive team.
  • Coordinate Meetings: Organize and facilitate executive meetings, including agenda preparation, meeting minutes, and follow-up actions.
  • Screen Calls & Emails: Act as a gatekeeper, filtering and prioritizing communications to the executive team.
  • Handle Confidential Information: Manage sensitive and confidential information with utmost discretion and professionalism.
  • Coordinate Special Projects: Assist with special projects and initiatives as assigned by the executive team

Executive Assistant Requirements:

  • Bachelor’s degree in business administration or related field experience preferred.
  • Minimum 3 to 5 years of experience as an Executive Assistant or similar role.
  • Proficient in Microsoft Office Suite and other productivity tools.
  • Excellent organizational and multitasking skills with the ability to prioritize tasks effectively.
  • Strong written and verbal communication skills.
  • High level of discretion and confidentiality.

We value and rely on the collective voices of our employees, customers, and community to help us build a better company - and world - for everyone. Every voice, every perspective matters. That's why we're proud to be an equal opportunity employer.