Office Coordinator

3 weeks ago


Huntington Beach, United States Swing Set Productions Full time

We are looking for an Office Coordinator, with the primary responsibilities being

receptionist/client services to join our team This individual will work directly with

our management team, performing a variety of administrative support duties and

will be responsible for coordinating new client engagement. This individual will also

be our primary client services representative. The ideal candidate for this position is

organized, professional, responsible, has a POSITIVE ATTITUDE, capable of working

with limited supervision and committed to helping us meet all our clients’ needs.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reception

• Greet all visitors with a warm and welcoming smile/attitude.

• Answer telephone promptly and field calls accordingly; respond to or transfer

voice mails.

• Receive and sort mail and deliveries; prepare mail, FedEx, and courier

packages for pick up.

• Accept and sign for packages and distribute mail.

• Arrange for temporary IDs (keycards) for visiting guests.

• Perform administrative duties as needed and directed by supervisor and

members of management.

• Welcome new employees and freelancers and guide them.

• Produce and deliver tasks on time; take initiative and ownership when

necessary.

• Contribute to team effort by accomplishing related results as needed.

• Receive deliveries


Client Services

• Coordinate for breakfast/lunch/dinner sessions and associated catering.

• Maintain a pleasant appearance of the reception area, cafe and edit bays.

• Perform duties such as loading /unloading dishwasher, placing all grocery

orders, stocking fridge, etc.

• Processing receipts.

• Be a part of planning and executing events and parties for both clients and

employees.


ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

• Promptness - Consistent arrival (at least 10 minutes prior to starting time) and

regular attendance.

• Communication - Administrative expertise for proficiently delivering verbal

and written communication associated with reading, writing, grammar, math,

and clerical skills.

• Presentation - Professional personal appearance with friendly, helpful, peopleoriented

demeanor with interest to act as a resource for others.

• Excellent Customer Service - Ability to demonstrate effective listening skills to

understand client needs, both external and internal clients, to thereby exceed

service and quality expectations.

• Teamwork - Dedicated to team and organizational goals through a desire to

participate with and assist other members of the group. This includes

interpersonal skills that require empathy, listening, positive attitude, courtesy,

and tact.

• Fortitude - A high level of mental stamina is required at the front desk for

managing flow of phone calls, visitors, and administrative duties.

• Performance - Must be able to perform all duties with minimal supervision to

include development in new areas. Ability to lift to 20 pounds is required.

• Valid driver’s license required.

• Willing to work early mornings, late nights and weekends, when needed.


Salary range: $24 - $25 hourly

Hours – 9am – 6pm, Monday – Friday

Fully in-person role


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